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Data collection tools are a very essential part of the M&E process. It helps the project team keep track of progress daily, weekly or monthly. They are the cog that keeps the M&E system running.
Creating Data Collection tools is very important because it really helps in selecting the right tool that collects consistent and accurate information.
So far, the lesson on creating a data collection tool has been a good experience.
Creating data collection tools requires full understanding of your indicators and their means of verifications. It's equally helpful to know appropriate data collection methods.
I am creating Data Collection tools for an education programme for adolescent girls.
My variables will be
This module gave a refresher on the different data collection methods
There are several tools that can be used to collect data depending on the project. Examples include the participant tracking form and the interview guide. Though different, there are general tips that can be used to create any tool. Firstly, identify who will use the tool, and consider their level of knowledge and skills to determine their ability to use the tool. Secondly, focus on important information. Include only data that is relevant to what you are measuring. Unwanted data may only be confusing and make the process tedious. Thirdly, collect metadata, such as, who collected the data, date and place; which will help to trace the source of the information. Fourthly, pre-test your tool to check its efficiency and help correct the errors in advance. Finally, train staff to use the tool and include instructions to ensure the same interpretation of the tool. Without instructions or training, users may interpret the tool differently.
Yea. I agree. These tips may be helpful when creating any tool.
Data collection methods depend on the kind of indicators and the key questions that you have identified and other required information.
Creating the right Data collection tool is important because it enables you to measure the right indicators and identify the appropriate tools to measure indicators and outcomes.
Data collection tools refer to the devices/instruments used to collect data, such as a paper questionnaire or computer-assisted interviewing system. Case Studies, Checklists, Interviews, Observation sometimes, and Surveys or Questionnaires are all tools used to collect data.
How do you create a data collection tool?
Step 1: Identify Goals and Performers.
Step 2: Create Investigative Questions.
Step 3: Develop a Data Collection Plan.
Step 4: Create Data Collection Instruments.
Step 5: Collect Data.
Step 6: Analyze Data and Identify Gaps.
Step 7: Summarize Findings & Prioritize Actions.
To create data collection tools
You need to consider the following points
1.Identify the user. The user can be a volunteer or partner
2.focus on important information
3.collect Metadata which includes
The title of the tool
The version of the tool
Who used the tool
Where they used the tool
When they used the tool
4.pre test your tool
Data management includes everything that is routine data collection, research and evaluation, storage, security, communication, use of data. It also deals with the supervision, analysis and exploitation of data as well as quality assurance.
And also to adapt it to participants in the way to make it easy to use
Completly agree with you
What application do you use to create your form?
Do different projects require different data collection tolls based on nature of project.
Unrealistic targets make it difficult to collect data and report it .
Data collection tool is a guide to help individuals in an organization to collect data.
In creating data collection tools one need to first understand the indicators they want to measure.
Well elaborated, Good job
I agree to this.
Data Collection tools are the lifeblood of M & E because they'll assure the integrity and quality of data when they are well designed. If we do not track data using data collection tools, we might as well be wasting resources.
Creating data collection tools only comes in place when you have an in-depth understanding of your project's indicators and determining what data collection method will be used. Data collection tools creation involves determining what kinda data you're trying to collect, where it was used, how it was used, when it was used, by whom was the data collected and from who was the data collected.
Creating data collection tools can be very tactical at some point. Things like the literacy level of the user has to be put in cognizance, the audience to use it on, the essence of making of the tool etc. It is a major M&E tools that collects data to guide in decision making.
That's a good tool in collecting data.
It is important to get a form for tracking participant. Now it is used the mobile application collect for data like ODK, ONa,Kobocollect, Survey Solution...
Is it possible for a project to have one data collection tool? What would be the possible effects on data management process?
To collect relevant data much effort should indeed also be given during data collection tool designing and Training data collectors. Otherwise garbage in garbage out.
Felt the same way too. It has been elaborated very well.
Data collection tools should be created in way that will allow for easy and clear collection of intended data. When designing a data collection tool one is expected to look at who will use the tool and the most essential information possible. Provision should be made for collecting metadata and thereafter the tool tested. It should not be assumed that the tool is self explanatory but staff trained to ensure the tool can effectively applied
Well articulated
Participants tracking form is summarized but specified record of participants in a project. A good participants tracking form should be designed with the following considerations
The creation of a collection tool helps ensure data security
Apart from Word version which other version can I use to create tracking forms
Data collection tools are very important in M & E and this topic makes me understand the topic in depth
Need for more on different types of forms. Just an overview of how to create them
Step 1: Identify Goals and Performers.
Step 2: Create Investigative Questions.
Step 3: Develop a Data Collection Plan.
Step 4: Create Data Collection Instruments.
Step 5: Collect Data.
Step 6: Analyze Data and Identify Gaps.
Step 7: Summarize Findings & Prioritize Actions.
Data collection tools are essential to our projects for a proper M&E
Data collection tool is a means to obtain information about our indicators or the measured index. It is highly required to set and design carefully in order to obtain what we intended priory to measure accurately.
Accurate data collection is essential to maintaining the integrity of research, making informed project decisions and ensuring quality assurance
This is one of the very important step in the project monitoring and evolution process. It always remain the major objective of the project holder to have its project as successful one for that data collection tools place important role in order to track the project progress and decide the better options for the success of the project.
There are 5 tips to be followed while creating a data collection tools. Following are the tips:
Time, money, and the skills are the most important parameters which determine data collection tool.
Creating Data Collection Tools helps M & E access the benefits of their indicators
This is very important and needs expertise to create data collection tools
Data collection is vital and the soul of the project, coz without data you are not going to measure your progress well
To me data collection is like a preamble of the project which helps during the whole process of M&E
Assuming MEH uses workshop or meetings to collect information and it happens that names of participants are recorded when the session begins. At the end of the session when it is time to issue microloans to participants it is noted that some left before the session is over, would it be wise to include contact of the participants to track them because they might have left to attend to an emergency?
What information will you record under class? Is it names or number of individuals?
a data collection tools made a field officer to be able to know what the respondent has to answer.
It is important. Select data collection tools, be they surveys, focus groups, interviews, observation, document review, laboratory messages, or workshops or community meetings, since these tools will not be practical if they do not help us collect the information we need to obtain with the precision and detail that we need depending on each case.
Could project officers act as M&E officers at the same time?
In creating Data Collection tool, I have learned tips that can help to design a clear tool including: Focusing on essential information(This avoid time consuming and record of unnecessary data). Identify who will use the form, here you should decide whether its a staff member or if each participant fill the form individually. you should also pre test your tool before distributing it to the users. Staff should also be trained how to use the tool and given instructions. It should contain also metadata.
I have also learned that the most commonly used tool is the Participant Tracking form (this includes human participants), however depending on the kind of the project that I are working on, I can create my own tool.
It has been a wonderful lecture.
After the stage of indicator one of the most important things to do is to select the tool of data collection
Data flow maps are very useful tools for M&E planning. They show how data is collected, managed and used. A real data flow map is complex. However, we can create a quick version of a data flow map using just a few pieces of paper.
There are not topic discussions to respond to but I would be interested in applying this method to a more digital-orientated project such as using social media to gather data on advocacy efforts. Or whether or not it is a good tool to use. For example Google has tracker of sorts for website usage/views.
There are several steps in creating data collection tools such as: identifying the goals & performers, coming up with question to accomplish investigation, developing a data collection plan to enhance the process. Then create a data collection instrument and finally you collect data
There are so many types of data collection tools but the most versatile type of data collection is called: Participant Tracking Form. This tool collects data on the people who participate in a project.
Designing and using a data collection tool can be a time-consuming, expensive process but the following tips can make the process a little easier:
Before deciding to create a data collection tool, one needs to first know his/her target groups, participants or respondents, as well as some few information on the person that will need to use the data
data collection tools are needed to set up project evaluation indicators, assess to what extent and to what extent you can target your objectives.
It is interesting to know that data collection tool is an essential aspect of monitoring and evaluation. I got to understand better that: Interview, survey, focus group, laboratory experiment, observation and many more are tools use for data collection. And each of these tools is used based on the indicators in the log frame
In creating data collection tools from what I learnt, it is important to understand who would use the use the tool(s). The level of education of the person filling the form(s) should be considered, this will help in making the form easy to understand and less ambiguous.
Attention should be paid to essential information: when creating a form, the data that you need to capture to measure your indicator should be priority when creating a data collection tool.
Metadata should also be included when creating a data collection tool, (the title of the tool, the version of the tool, who used the tool e.t.c). Metadata is important for "accountability", the M&E team can at a glance know the title of the documents for clarity and to know the person who used the tool maybe for official purposes.
Pre-testing of a tool, this is important as it will help identify missing data fields.
Training of Staff to use the tool, this cannot be over-emphasized. It is important to train persons that will be filling the form(s) this will help define what indicators are on the form, the standardized way to collect certain information to avoid knowledge gap. Likewise it is important to add an instruction to the data collection tool(s), how the data will be collected, the language used in creating an instruction sheet should be simple.
Need more examples on Data Collection Tool
One of the data collection tools are the peer educator session diary. this is a form that collects data from the peer educators as they conduct their session. peer educators are easily accepted in the community because they are selected from the community and taken through a session about Monitoring and Evaluation
understanding the mode of research and your participants is vital in making sure that you choose proper data collection methods and tools afterwards.
understanding the mode of research and your participants is vital in making sure that you choose proper data collection methods and tools afterwards.
Planning for Monitoring and Evaluation tourism choose data visit tourist
Data collection tools also depends on why are u using a certain method for collecting some data
never knew that forms needs to have instruction manual, thank you for this course i have learned that.
never knew that forms needs to have instruction manual, thank you for this course i have learned that.
It was interesting learning about different ways of collecting data
Creating a data tool is so much easier when you know your indicators and what you want to measure. It's also great to think within your budget so that you don't choose one that will be too expensive.
Creating a data tool is so much easier when you know your indicators and what you want to measure. It's also great to think within your budget so that you don't choose one that will be too expensive.
Its quite challenging
Its quite challenging
Planning for Monitoring and Evaluation in tourism
Creating Data Collection Tools
I still need time to do it right
things is getting better
It's a good to create a Data collection tools so the collecting data during staff members field visit...
Global Social Entrepreneurship in tourism project
How much metadata should one include in participant tracking form?
Creating data collection tools can also be tricky as we need to consider various aspects like the budget and expertise we have for our project. The staff going for data collection should be well trained and well informed as the findings depend on the information they gather. Before deploying anyone in the field for data collection, pilot testing can be a good option to see if any component needs revision.
From today onwards am able to come up with the data collection methods and design tools for collecting data.
Data management has been a challenge to me. Today, am able to follow and recall everything that I missed in managing data. This course is very helpful
Data collection tools need to be specific as per the methodology and objective of the project.
What is the creating data collection tools?
This module is very important for as M&E staff
Yes that very important
Data collection tool: participant tracking form this is the versatile commonly data collection tool that record a piece of information of the people who participate in the project. Data collection tool is created by following six procedures
1: understanding your indicator
2:Decide which information will be collected
3:Decide how the form will be filled
4:Creating participant racking form
5: Test your form
6:Revise your form
By doing soo you are ready creating the tool.
Data collection tool: participant tracking form this is the versatile commonly data collection tool that record a piece of information of the people who participate in the project. Data collection tool is created by following six procedures
1: understanding your indicator
2:Decide which information will be collected
3:Decide how the form will be filled
4:Creating participant racking form
5: Test your form
6:Revise your form
By doing soo you are ready creating the tool.
First of foremost it's very important to understand the you indicator before you create a data collection tool .but question is that it necessary all the time to put the age column when designing the collection data tool
Yes in an organisation I used to for my supervisor used to work as m&e at the same time,so it's very much possible
we need to really understand what kind of data we want to collect and accordingly work on data collection tool
Data is vital to the success of every project. It plays an integral part of the project. Data in its raw self is useless. It has to be processed and then transformed into information. This information is what will help us understand what we have, what's working and what's not. But first, we need to have this data. There are a number of ways we can collect data, this includes the following:
The names and numbers are important for reference purposes. But adding more fields, like gender (if the project is for both Male and Female of course), Age Range and metrics for the inputs (Amount of money, time spent or space given out).