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Data collection tool is a guide to help individuals in an organization to collect data.
In creating data collection tools one need to first understand the indicators they want to measure.

Well elaborated, Good job

I agree to this.

Data Collection tools are the lifeblood of M & E because they'll assure the integrity and quality of data when they are well designed. If we do not track data using data collection tools, we might as well be wasting resources.

Creating data collection tools only comes in place when you have an in-depth understanding of your project's indicators and determining what data collection method will be used. Data collection tools creation involves determining what kinda data you're trying to collect, where it was used, how it was used, when it was used, by whom was the data collected and from who was the data collected.

Creating data collection tools can be very tactical at some point. Things like the literacy level of the user has to be put in cognizance, the audience to use it on, the essence of making of the tool etc. It is a major M&E tools that collects data to guide in decision making.

That's a good tool in collecting data.

It is important to get a form for tracking participant. Now it is used the mobile application collect for data like ODK, ONa,Kobocollect, Survey Solution...

Is it possible for a project to have one data collection tool? What would be the possible effects on data management process?

To collect relevant data much effort should indeed also be given during data collection tool designing and Training data collectors. Otherwise garbage in garbage out.

Felt the same way too. It has been elaborated very well.

Data collection tools should be created in way that will allow for easy and clear collection of intended data. When designing a data collection tool one is expected to look at who will use the tool and the most essential information possible. Provision should be made for collecting metadata and thereafter the tool tested. It should not be assumed that the tool is self explanatory but staff trained to ensure the tool can effectively applied

Well articulated

Participants tracking form is summarized but specified record of participants in a project. A good participants tracking form should be designed with the following considerations

1. Understanding of the indicators measured
2. Consideration for type of information to be recorded
3. How the form will be filled
   After creating the form, it should be tested and revised accordingly to achieve intended results.

The creation of a collection tool helps ensure data security

Apart from Word version which other version can I use to create tracking forms

Data collection tools are very important in M & E and this topic makes me understand the topic in depth

Need for more on different types of forms. Just an overview of how to create them

Step 1: Identify Goals and Performers.
Step 2: Create Investigative Questions.
Step 3: Develop a Data Collection Plan.
Step 4: Create Data Collection Instruments.
Step 5: Collect Data.
Step 6: Analyze Data and Identify Gaps.
Step 7: Summarize Findings & Prioritize Actions.

Data collection tools are essential to our projects for a proper M&E

Data collection tool is a means to obtain information about our indicators or the measured index. It is highly required to set and design carefully in order to obtain what we intended priory to measure accurately.

Accurate data collection is essential to maintaining the integrity of research, making informed project decisions and ensuring quality assurance

This is one of the very important step in the project monitoring and evolution process. It always remain the major objective of the project holder to have its project as successful one for that data collection tools place important role in order to track the project progress and decide the better options for the success of the project.

There are 5 tips to be followed while creating a data collection tools. Following are the tips:

1. Identifying who will use this tool
2. Focus on essential information
3. Collect metadata
4. Pre-test your tool
5. Train staff to use the tool and include instructions
   One of the most common data collection tools used is a participants tracking form.

Time, money, and the skills are the most important parameters which determine data collection tool.

Creating Data Collection Tools helps M & E access the benefits of their indicators

This is very important and needs expertise to create data collection tools

Data collection is vital and the soul of the project, coz without data you are not going to measure your progress well

To me data collection is like a preamble of the project which helps during the whole process of M&E

Assuming MEH uses workshop or meetings to collect information and it happens that names of participants are recorded when the session begins. At the end of the session when it is time to issue microloans to participants it is noted that some left before the session is over, would it be wise to include contact of the participants to track them because they might have left to attend to an emergency?

What information will you record under class? Is it names or number of individuals?

a data collection tools made a field officer to be able to know what the respondent has to answer.

It is important. Select data collection tools, be they surveys, focus groups, interviews, observation, document review, laboratory messages, or workshops or community meetings, since these tools will not be practical if they do not help us collect the information we need to obtain with the precision and detail that we need depending on each case.

Could project officers act as M&E officers at the same time?

In creating Data Collection tool, I have learned tips that can help to design a clear tool including: Focusing on essential information(This avoid time consuming and record of unnecessary data). Identify who will use the form, here you should decide whether its a staff member or if each participant fill the form individually. you should also pre test your tool before distributing it to the users. Staff should also be trained how to use the tool and given instructions. It should contain also metadata.

I have also learned that the most commonly used tool is the Participant Tracking form (this includes human participants), however depending on the kind of the project that I are working on, I can create my own tool.

Suivi-Evaluation-Plan.pptx

It has been a wonderful lecture.

After the stage of indicator one of the most important things to do is to select the tool of data collection

Data flow maps are very useful tools for M&E planning. They show how data is collected, managed and used. A real data flow map is complex. However, we can create a quick version of a data flow map using just a few pieces of paper.

There are not topic discussions to respond to but I would be interested in applying this method to a more digital-orientated project such as using social media to gather data on advocacy efforts. Or whether or not it is a good tool to use. For example Google has tracker of sorts for website usage/views.

There are several steps in creating data collection tools such as: identifying the goals & performers, coming up with question to accomplish investigation, developing a data collection plan to enhance the process. Then create a data collection instrument and finally you collect data

There are so many types of data collection tools but the most versatile type of data collection is called: Participant Tracking Form. This tool collects data on the people who participate in a project.
Designing and using a data collection tool can be a time-consuming, expensive process but the following tips can make the process a little easier:

1. Identifying who will use the tool;
2. Focusing on important information;
3. Collecting metadata;
4. Pre-testing the tool;
5. Training staff to use the tool and including instructions.

Before deciding to create a data collection tool, one needs to first know his/her target groups, participants or respondents, as well as some few information on the person that will need to use the data

data collection tools are needed to set up project evaluation indicators, assess to what extent and to what extent you can target your objectives.

It is interesting to know that data collection tool is an essential aspect of monitoring and evaluation. I got to understand better that: Interview, survey, focus group, laboratory experiment, observation and many more are tools use for data collection. And each of these tools is used based on the indicators in the log frame

In creating data collection tools from what I learnt, it is important to understand who would use the use the tool(s). The level of education of the person filling the form(s) should be considered, this will help in making the form easy to understand and less ambiguous.
Attention should be paid to essential information: when creating a form, the data that you need to capture to measure your indicator should be priority when creating a data collection tool.
Metadata should also be included when creating a data collection tool, (the title of the tool, the version of the tool, who used the tool e.t.c). Metadata is important for "accountability", the M&E team can at a glance know the title of the documents for clarity and to know the person who used the tool maybe for official purposes.
Pre-testing of a tool, this is important as it will help identify missing data fields.
Training of Staff to use the tool, this cannot be over-emphasized. It is important to train persons that will be filling the form(s) this will help define what indicators are on the form, the standardized way to collect certain information to avoid knowledge gap. Likewise it is important to add an instruction to the data collection tool(s), how the data will be collected, the language used in creating an instruction sheet should be simple.

Need more examples on Data Collection Tool

One of the data collection tools are the peer educator session diary. this is a form that collects data from the peer educators as they conduct their session. peer educators are easily accepted in the community because they are selected from the community and taken through a session about Monitoring and Evaluation

understanding the mode of research and your participants is vital in making sure that you choose proper data collection methods and tools afterwards.

understanding the mode of research and your participants is vital in making sure that you choose proper data collection methods and tools afterwards.

Planning for Monitoring and Evaluation tourism choose data visit tourist

Data collection tools also depends on why are u using a certain method for collecting some data

never knew that forms needs to have instruction manual, thank you for this course i have learned that.

never knew that forms needs to have instruction manual, thank you for this course i have learned that.

It was interesting learning about different ways of collecting data

Creating a data tool is so much easier when you know your indicators and what you want to measure. It's also great to think within your budget so that you don't choose one that will be too expensive.

Creating a data tool is so much easier when you know your indicators and what you want to measure. It's also great to think within your budget so that you don't choose one that will be too expensive.

Its quite challenging

Its quite challenging

Planning for Monitoring and Evaluation in tourism

Creating Data Collection Tools

I still need time to do it right

things is getting better

It's a good to create a Data collection tools so the collecting data during staff members field visit...

Global Social Entrepreneurship in tourism project

How much metadata should one include in participant tracking form?

Creating data collection tools can also be tricky as we need to consider various aspects like the budget and expertise we have for our project. The staff going for data collection should be well trained and well informed as the findings depend on the information they gather. Before deploying anyone in the field for data collection, pilot testing can be a good option to see if any component needs revision.

From today onwards am able to come up with the data collection methods and design tools for collecting data.

Data management has been a challenge to me. Today, am able to follow and recall everything that I missed in managing data. This course is very helpful

Data collection tools need to be specific as per the methodology and objective of the project.

What is the creating data collection tools?

• name of customer
• age
• symptom
• sex
• symptom

This module is very important for as M&E staff

Yes that very important

Data collection tool: participant tracking form this is the versatile commonly data collection tool that record a piece of information of the people who participate in the project. Data collection tool is created by following six procedures
1: understanding your indicator
2:Decide which information will be collected
3:Decide how the form will be filled
4:Creating participant racking form
5: Test your form
6:Revise your form
By doing soo you are ready creating the tool.

Data collection tool: participant tracking form this is the versatile commonly data collection tool that record a piece of information of the people who participate in the project. Data collection tool is created by following six procedures
1: understanding your indicator
2:Decide which information will be collected
3:Decide how the form will be filled
4:Creating participant racking form
5: Test your form
6:Revise your form
By doing soo you are ready creating the tool.

First of foremost it's very important to understand the you indicator before you create a data collection tool .but question is that it necessary all the time to put the age column when designing the collection data tool

Yes in an organisation I used to for my supervisor used to work as m&e at the same time,so it's very much possible

we need to really understand what kind of data we want to collect and accordingly work on data collection tool

Data is vital to the success of every project. It plays an integral part of the project. Data in its raw self is useless. It has to be processed and then transformed into information. This information is what will help us understand what we have, what's working and what's not. But first, we need to have this data. There are a number of ways we can collect data, this includes the following:

• Surveys and or Questionnaires
• Interviews
• Observations
• Focused Groups

The names and numbers are important for reference purposes. But adding more fields, like gender (if the project is for both Male and Female of course), Age Range and metrics for the inputs (Amount of money, time spent or space given out).

Well said. Defining the goals and objectives will help identify what data we need and how to best collect it.

Good Question: Data collection tools refer to the devices/instruments used to collect data, such as a paper questionnaire or computer-assisted interviewing system. Case Studies, Checklists, Interviews, Observation sometimes, and Surveys or Questionnaires are all tools used to collect data.

Yes, this module is very useful and supportive to create a form or guide line of tracking which is very critical in the monitoring and evaluation. Like that you said, there are a lot of other types of tracking styles. Even though other styles, i think most of all are based on these lists.

Very interesting to note that, creating data collection forms are not ease as we might think. However, this module has provide very important things to note when creating a data collection form. If one may understand different layers of indicators (Input, Output, Outcome & Impact), would helpful to create a right tool to collect data for each indicators, especially on input & output (Routine data collection).

Anyone to share their experience on how they created data collection tools from scratch for their projects

No monitoring let alone evaluation can be carried out without data collection tools. Without data, nothing can be verified. This then making data collection a very vital aspect of any project. It cannot be ignore or taken lightly as it can make or break a project.

That is an idea idea. Though you would need to deceide what data you want to collect and for what purpose. You ca collect almost any data on Social Media through surveys or even through the search of Key Phrases in specfic fora.

What you want to collect, whom to collect it from, among the host of their domographics will definately narrow down the model you use to collect such data.

You could still test a few models and see what works best eventually.

The styles are heavily reliant on several factors; the stakeholders engaged, education, knowledge, costs, ease of use, portability among others.

Mobile surveys are fantastic but depend on nature of phones (smart) and users ability to navigate it. May need internet to execute which upcountry there may be no network, and mostly use of rudimentary phones as an example.

This does not have a one size fits all response as you may have noticed from tthe study, it is dependent on the project and data that is to be collected.

Other than you find a specific project and as them to explain; that would be the omost ideal way to get your response

Good for you. It is nice to cme across persons that have benefited in learning. Collection of data suprcedes projects though it is the latter were it is defeinately deliberate and purposeful collection is a necessity.

Data collection tools are interview and survey

Creating data collection data tools is a hands on task which has its stages .Firstly a group of indicators can be measured with the same tool if they share the same source and collection schedule.

IT is interesting to know that data collection tool is an essential aspect of monitoring and evaluation. I got to understand better that: Interview, survey, focus group, laboratory experiment, observation and many more are tools use for data collection. And each of these tools is used based on the indicators in the log frame.

Case Studies
Usage Data
Checklists
Interviews
Focus Groups
Surveys

On data collection Tools / Methods Including but not limited
1- Interviews are probably the most common
the tool used in planning, monitoring, and evaluation.
2- Focus group discussions: Focus group discussions
(FGDs) are facilitated discussions, o small
group of people who have specialist knowledge or
interest in a particular topic like is Somalia you can interact with IDPs and returnees
3-Observation: At its most simple, observation involves
‘seeing’ things – such as objects, processes on the IDPs settlements, environmental latrines they uses and others

Question 1: What is the Participant Tracking Form VERSION? How do we get/produce the version number?
Question 2: Is a Participant Tracking form only meant for ONE indicator? Can a group of indicators share in the same Participant Tracking form?

Question 1: What is the Participant Tracking Form VERSION? How do we get/produce the version number?
Question 2: Is a Participant Tracking form only meant for ONE indicator? Can a group of indicators share in the same Participant Tracking form?

I've created and used online surveys many times, mostly in the initial stages of a project to identify current problems, perceptions, knowledge baseline, and other information to be taken into consideration during the problem analysis. I find that surveys also can provide an opportunity to gather input from the beneficiaries on meeting challenges or resolving problems. Since I work mostly as a consultant for the initial stages of a project, it is up to the employing organization to monitor and evaluate the project. I have found that most often, the organizations undertaking a project do not pay sufficient attention to the cost and time required to collect the data for the indicators in their project. Additionally, the turnover in staff means that new staff may be responsible for collecting and calculating outcome indicators that they don't understand, since written explanations of the indicators' source and calculation method is usually not recorded at the outset of a project. Recognizing that data collection for outcome level indicators can be resource-intensive, OECD has advised that no more than three indicators should be identified at the outcome and impact level. As emphasized in this course, indicators should be thought through carefully before a project document is adopted, with a view to selecting a limited number of the most relevant indicators and documenting the basic information about them so that new project managers will understand them correctly.

It is important to decide the tool of data collection because research is carried out in different ways and for different purposes.