My Communities

one of the way is to include such variables for which response are generally provided with ease. i.e. cultural sensitive information should be avoid. secondly the language should be as simple as possible. the other way is to go for a pilot test

one way to create tools that are simple to use is that any data collection process must consider principle and ethics and also be simple to be reusable.

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily? BY CREATING A PARTICIPANT TRACKING FORM FOR RECORDING OBSERVATION DATA.
BY Adejoh Jibrin Musa.
What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use? 1. USE A LANGUAGE THAT IS NOT COMPLEX.

2. FOCUS ON ESSENTIALS
3. TRAIN STAFF TO USE THE TOOLS

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

Sample Post: One way to to create tools that are simple to use is _______________IDENTIFY WHO WILL USE THE TOOL .

One way to create tools that are simple to use is by knowing who is going to use it. Know their level of understanding as well as educational background. Also know the type of data that need to be collected. The tools should not be clouded with a lot of information. Only information needed to measure the indicators should be included on the tools.

One way to create tools that are simple to use is to make your language simple and understandable, considering the educational background of the selected people using the materials

@wakhuta said in Module 4 Discussion: Creating Data Collection Tools:

One way to create tools that are simple to use is by knowing who is going to use it. Know their level of understanding as well as educational background. Also know the type of data that need to be collected. The tools should not be clouded with a lot of information. Only information needed to measure the indicators should be included on the tools.

@wakhuta said in Module 4 Discussion: Creating Data Collection Tools:

One way to create tools that are simple to use is by knowing who is going to use it. Know their level of understanding as well as educational background. Also know the type of data that need to be collected. The tools should not be clouded with a lot of information. Only information needed to measure the indicators should be included on the tools.

That is another important aspect i tend to forget, that is. only information needed to measure the indicators should be included on the tools

When Creating data collection tools that users will be able to effectively use, it is important to note the users language, age and content. Tools need not to be complicated. The questions should be simple and easy to understand. The tools should also focus on getting relevant data for your project from the user.

@Agasha said in Module 4 Discussion: Creating Data Collection Tools:

Question:

1. why would a manager not trust the field officer by allowing the participants to fill the Participant Tracking Form (PTF) themselves? Is it the question of trust or M&E procedure or donor requirements?

2)what can managers do or which quality assurance technique can they use to avoid Field Officers from manufacturing data and fill PTF themselves instead of participants?

@Agasha, For question 1, I don't think it a matter of trust, I think its important for participant to fill their own forms because it might motivate or give them confidence that they are fully integrated into the project or it could also be for confidentiality particularly in health or financial project where you need some critical or private data from participant.
Question 2. My experience from the previous organisation I worked for, to prevent field officer(enumerators) from manufacturing or filling the PTF themselves which according to plan was to be filled by participant, they normally asked us to take GPS coordinates of the exact locations where the forms were filled and also we each team have one supervisors as back-checker. This back-checker visit these communities after the team has gone and randomly select some participant to fill their PTF which he will bring to the officer for comparison. If we found out one or some PTF are totally differs from the field officer's PTF then that particular field officer is in problem and will be investigated and dealt with accordingly.

1. Data collection tools must be identified as simple and easy to understand with preferable in local language.
2. Questionnaire must be designed with simple way as anyone can follow it.
3. Use coding i:e Village : 1, Town: 2 or Barpada: BA

@jmunemo said in Module 4 Discussion: Creating Data Collection Tools:

Some ways to create simple tools is to include detailed instructions in simple language, focusing on essential information only, and pretesting the tool.

@jmunemo, Thanks for your contribution. Which type of organisation do you work for and how do you use these types of data collecting tools ?

the simplest way might be for a person to create a tool which is simple to use is to think of what you want to achieve or maintain in terms of quantity quality (this depend on type of project you are implementing), then think of who or what you want to get involved through the process of implementation (this can be age group, Sex), you can also add the column for contacts which is helpful for further communication

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

The first step is to identify, who the user is. This is the most important part of using data collection tools. Then, one need to focus on, up to what much the user is acquainted with the terminologies written in the format. Whether, the users are new and unknown to the project of mix user, some known and some unknown, or users are working in the project. If users are unknown to the project and terminologies that are used in the data collection format, it would be good to give them training around data collection tools and then demonstrate it such that error can be rectified. If users are mixed training along with hand holding support to the new users by experiences user for first few days would enhance the quality for data collection, however, one need to focus on cost effectiveness. If users are familiars with the project and the terminologies used in data collection tools then a practice session would be enough for this.

For users having very low level of education, simple format would be better with the language they can read easily.

@Partha__behura said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

The first step is to identify, who the user is. This is the most important part of using data collection tools. Then, one need to focus on, up to what much the user is acquainted with the terminologies written in the format. Whether, the users are new and unknown to the project of mix user, some known and some unknown, or users are working in the project. If users are unknown to the project and terminologies that are used in the data collection format, it would be good to give them training around data collection tools and then demonstrate it such that error can be rectified. If users are mixed training along with hand holding support to the new users by experiences user for first few days would enhance the quality for data collection, however, one need to focus on cost effectiveness. If users are familiars with the project and the terminologies used in data collection tools then a practice session would be enough for this.

For users having very low level of education, simple format would be better with the language they can read easily.

@partha_behura, Thanks for sharing your insight. Which organization do you work with and which of these tools do you used?

@dassantosh1968 said in Module 4 Discussion: Creating Data Collection Tools:

1. Data collection tools must be identified as simple and easy to understand with preferable in local language.
2. Questionnaire must be designed with simple way as anyone can follow it.
3. Use coding i:e Village : 1, Town: 2 or Barpada: BA

@dassantosh1968 , Thanks for sharing your thought. Do you used any of these tools in the organization you work with?

@WangariIreri said in Module 4 Discussion: Creating Data Collection Tools:

When Creating data collection tools that users will be able to effectively use, it is important to note the users language, age and content. Tools need not to be complicated. The questions should be simple and easy to understand. The tools should also focus on getting relevant data for your project from the user.

@WangariIreri, Thanks for sharing your view. Which type of organisation do you work and do you make use of any of these tools?

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

Sample Post: One way to to create tools that are simple to use is ________________ .

One way to create tools that are simple to use is to make sure you are only collecting what is necessary. Completing a tool that asks for information that is not pertinent to your M&E can frustrate both the one completing the tool and the one collecting the information after the tool has been completed. Offering assistance in completing your collection tool is always helpful for those who may have a low level of education, training, or language fluency. This could be in the form of instructions, or a staff member/volunteer to help the participant complete the tool.

@Alim16 said in Module 4 Discussion: Creating Data Collection Tools:

@Agasha said in Module 4 Discussion: Creating Data Collection Tools:

Question:

1. why would a manager not trust the field officer by allowing the participants to fill the Participant Tracking Form (PTF) themselves? Is it the question of trust or M&E procedure or donor requirements?

2)what can managers do or which quality assurance technique can they use to avoid Field Officers from manufacturing data and fill PTF themselves instead of participants?

@Agasha, For question 1, I don't think it a matter of trust, I think its important for participant to fill their own forms because it might motivate or give them confidence that they are fully integrated into the project or it could also be for confidentiality particularly in health or financial project where you need some critical or private data from participant.
Question 2. My experience from the previous organisation I worked for, to prevent field officer(enumerators) from manufacturing or filling the PTF themselves which according to plan was to be filled by participant, they normally asked us to take GPS coordinates of the exact locations where the forms were filled and also we each team have one supervisors as back-checker. This back-checker visit these communities after the team has gone and randomly select some participant to fill their PTF which he will bring to the officer for comparison. If we found out one or some PTF are totally differs from the field officer's PTF then that particular field officer is in problem and will be investigated and dealt with accordingly.

@Agasha these are great questions when considering a PTF, and @Alim16 thanks for addressing them! I've often wondered which way to go with completing forms like these... is it easier for a trained employee/volunteer to complete the form for the participant since they would be trained on how to complete it, or would it be better for the participant to complete it, even if that means follow-up questions when a form is incorrectly completed? I think the point you make about how completing a document like this themselves provides not only a sense of pride in their participation, but also security in the program itself is important to consider when making these decisions.

@KatieY
I think trust may not be the correct phrase but is an expression preventing the delegation of authority to others. I think is better when the respondent are allowed to express themselves in their own words . A field officer's word might express the information in a way that it was not intended to be .For me is a case of hearing the respondent directly.
In the second instance the use of photographic evidence avoids or eliminates the possibility of fraud . It is used by Plan International and I will recommend other organisations follow that route,

Data collection tool must be SMART but should capture all relevant data element that speaks to the different indicators.
One of such tool was developed recently, and carefully i noticed that the consultant deployed all the tips provided this module. It is necessary to train participants on the use of the tool before it is finally lunched for use.

this module is inspiring.

To the glory of God, our Module 4 studies are gradually drawing to a close. Offer tips to fellow learners on how to create data collection tools that will be very easy to use for almost everybody-educated and not-so-educated. Comment on at least two of your colleagues suggestions.

@benuklemi76 said in Module 4 Discussion: Creating Data Collection Tools:

Data collection tool must be SMART but should capture all relevant data element that speaks to the different indicators.
One of such tool was developed recently, and carefully i noticed that the consultant deployed all the tips provided this module. It is necessary to train participants on the use of the tool before it is finally lunched for use.

this module is inspiring.

I agree with you @benuklemi76, it is very important to train the team on how to use it...

@KatieY said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

Sample Post: One way to to create tools that are simple to use is ________________ .

One way to create tools that are simple to use is to make sure you are only collecting what is necessary. Completing a tool that asks for information that is not pertinent to your M&E can frustrate both the one completing the tool and the one collecting the information after the tool has been completed. Offering assistance in completing your collection tool is always helpful for those who may have a low level of education, training, or language fluency. This could be in the form of instructions, or a staff member/volunteer to help the participant complete the tool.

That's why it's very important to test the tool, before sending out to the project field....

@Ceegrah said in Module 4 Discussion: Creating Data Collection Tools:

@wakhuta said in Module 4 Discussion: Creating Data Collection Tools:

One way to create tools that are simple to use is by knowing who is going to use it. Know their level of understanding as well as educational background. Also know the type of data that need to be collected. The tools should not be clouded with a lot of information. Only information needed to measure the indicators should be included on the tools.

@wakhuta said in Module 4 Discussion: Creating Data Collection Tools:

One way to create tools that are simple to use is by knowing who is going to use it. Know their level of understanding as well as educational background. Also know the type of data that need to be collected. The tools should not be clouded with a lot of information. Only information needed to measure the indicators should be included on the tools.

That is another important aspect i tend to forget, that is. only information needed to measure the indicators should be included on the tools

Yeah, focusing on essential information, could help the tool to be simple.

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

Sample Post: One way to to create tools that are simple to use is ________________ .

To be able to create data collection tool s that is easy to use, one will have to consider most importantly indicators in the logframe. Also disaggregate the indicators to help you chose methods for data collection. Group indicators with same methods. By this choice selecting tools is made easy.

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

Sample Post: One way to to create tools that are simple to use is ________________ .

A tip I will offer is to ensure a simple language is used so that participants will understand the intention and what we need to derive from the exercise.

@Latoh said in Module 4 Discussion: Creating Data Collection Tools:

It will be best to use terminologies that are clear enough to understand.
Very short and straight forward questions.

Correct @Latoh,

@Naso2030 said in Module 4 Discussion: Creating Data Collection Tools:

YOU have to write detail of the participants include:age,education level,gender,and town.

Focusing on essential information, I mean the indicators you need to measure, could help to create data collection tool that are very simple to use ..

@Alim16 said in Module 4 Discussion: Creating Data Collection Tools:

@jmunemo said in Module 4 Discussion: Creating Data Collection Tools:

Some ways to create simple tools is to include detailed instructions in simple language, focusing on essential information only, and pretesting the tool.

@jmunemo, Thanks for your contribution. Which type of organisation do you work for and how do you use these types of data collecting tools ?

@jmunemo, I agree with you

@KOPJ said in Module 4 Discussion: Creating Data Collection Tools:

@Fidelia said in Module 4 Discussion: Creating Data Collection Tools:

One way to create tools that are easy to use is to use simple language

Nice one @Fidelia and thanks for sharing
Any other tips you will like to share with us? please feel free to do so here
.....................................................................................................................................................................Happy learning

@Fidelia, I agree with you, but if necessary, it would be better to take a look at your field to see how other researchers in your field create data collection tool, this will help you easily make an informed decision on how you can make yours which will work best and simple for your own research, and if possible include instructions on how to use it..

@apostledavid58 said in Module 4 Discussion: Creating Data Collection Tools:

To use words that are not complex in explaining how the tool is to be used

@apostledavid58 said in Module 4 Discussion: Creating Data Collection Tools:

To use words that are not complex in explaining how the tool is to be used

Yes , as much simple and understandable in local context that is good. But we may use the terminologies based on two things aone is the particiapnts and user.

@charlesngandu said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.
How can you make sure that you are creating data collection tools that your users will be able to use easily?
What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?
After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.
Sample Post: One way to to create tools that are simple to use is ________________ .

1. The data collection tools should be simple and easy to understand with simple language.
2. The language must be simple and designed in a way which can be followed by anyone.
3. Use simple language to make everyone understand
4. Use the Codes = such as Marsabit: MA

@charlesngandu said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.
How can you make sure that you are creating data collection tools that your users will be able to use easily?
What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?
After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.
Sample Post: One way to to create tools that are simple to use is ________________ .

1. The data collection tools should be simple and easy to understand with simple language.
2. The language must be simple and designed in a way which can be followed by anyone.
3. Use simple language to make everyone understand
4. Use the Codes = such as Marsabit: MA

additionally, Meta data also collected in a single tools. Instruction would be very clearly mension to work the tools effectively.

@Umar007 said in Module 4 Discussion: Creating Data Collection Tools:

@RCPparticipant said in Module 4 Discussion: Creating Data Collection Tools:

English speaker.

One way to create tools that are simple to use is to consider the target population with regards to their educational background, age otherwise look for able individuals to collect data

The first step is to identify, who the user is. This is the most important part of using data collection tools. Then, one need to focus on, up to what much the user is acquainted with the terminologies written in the format. Whether, the users are new and unknown to the project of mix user, some known and some unknown, or users are working in the project. If users are unknown to the project and terminologies that are used in the data collection format, it would be good to give them training around data collection tools and then demonstrate it such that error can be rectified. If users are mixed training along with hand holding support to the new users by experiences user for first few days would enhance the quality for data collection, however, one need to focus on cost effectiveness. If users are familiars with the project and the terminologies used in data collection tools then a practice session would be enough for this.
For users having very low level of education, simple format would be better with the language they can read easily.

Hello everyone...
when creating a data collection tool, one of the tips is simplicity of language so the understanding of the indicators does not bring confusion or misunderstanding. The second thing is the use of codes and instructions to accompany the data collection tool. Lastly, it is important to orient data collectors on the use of the data collection tool so that all of them are on the same page.

One way to create a simple tool is to ensure you communicate the questions in a direct manner and include only fields for relevant information, in order not to make the tool very cumbersome.

@mssayamga said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

Sample Post: One way to to create tools that are simple to use is ________________ .

To be able to create data collection tool s that is easy to use, one will have to consider most importantly indicators in the logframe. Also disaggregate the indicators to help you chose methods for data collection. Group indicators with same methods. By this choice selecting tools is made easy.

Nice one. I however think that considering the logframe when designing your tool will be more useful to the project manager than the persons using the tools.

One of the ways to create tools that are simple to use is to focus on essential information and ensure that the information on the tool are easy to understand by the interviewers as well as the facilitators.

One way to create tools that users will be able to use is by using simple and clear language that even a commoner understands, pictorial illustrations should be equally involved.

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

Firstly, in creating tools that even users with low levels of education, training and language fluency can use is to be very simple and unambiguous in your language. Ensure that key and major data have entries to be captured and where English language is a problem one has to be smart enough to make sure the person using the tool can digest the information with the local dialect

@SRALE said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.
How can you make sure that you are creating data collection tools that your users will be able to use easily?
What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?
After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.
Sample Post: One way to to create tools that are simple to use is ________________ .

The best way to make sure that one is creating data collection tools that one's users will be able to use easily is by engaging in simple language and instruction methods, but also by testing one's tools with peers, the community, stakeholders, etc. This is done to gain their feedback and input on this matter, which in turn, will make the tool much stronger and clearer.

Some tips I could offer is to use simple words and offer a translated version of the tool. For example, if one is conducting research in Quebec, Canada, they might want to incorporate French in their tool in italics below or next to the English questions. Also, one could ask someone who fits that criteria to test the tool in order to gain their feedback and input on how to make it clearer or more understandable.

"Hello@SRALE "
Your tips are awesome especially in incorporating local dialect in such collection tools. What happens when you have communities with more than 4 dialects, will doing this not make the tool bogus?

@Gbengawumi1 said in Module 4 Discussion: Creating Data Collection Tools:

One of the ways to create tools that are simple to use is to focus on essential information and ensure that the information on the tool are easy to understand by the interviewers as well as the facilitators.

@Gbengawumi1
I cant agree less because if the interviewers and facilitators don't understand the tool then participants won't understand them either

@MICHAEL3937 said in Module 4 Discussion: Creating Data Collection Tools:

it is better to consider the level of education of the users, language they use if it is native just find someone who knows that language. And the tool has to simple to interpret.

"Hello @MICHAEL3937 "
Well done but kindly consider the fact that all you have mentioned might be available but key information will be omitted.

it is to use simple language devoid of ambiguity.

Respond to this prompt after completing the content in Module 4.
How can you make sure that you are creating data collection tools that your users will be able to use easily?
What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?
After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.
Sample Post: One way to to create tools that are simple to use is ________________ .

1. The data collection tools should be simple and easy to understand with simple language.
2. The language must be simple and designed in a way which can be followed by anyone.
3. Use simple language to make everyone understand
4. Use the Codes = such as Marsabit: MA

Module 4 of M&E will soon come to an end. Please do the needful by being part of the discussion, attend to your quizzes and also do your assignments. A stitch in time, saves nine.

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

One way to to create tools that are simple to use is

1. To use language of origin for participants
2. To use simple language
3. To use codes with explanation
4. To use mark or 'X' whenever appropriate
5. To make sure that data collector is present at the time of filling form in order to answer possible questions from participants.

Respond to this prompt after completing the content in Module 4.
How can you make sure that you are creating data collection tools that your users will be able to use easily?
What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?
After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.
Sample Post: One way to to create tools that are simple to use is ________________ .

1. The data collection tools should be simple and easy to understand with simple language.
2. The language must be simple and designed in a way which can be followed by anyone.
3. Use simple language to make everyone understand
4. Use the Codes = such as Marsabit: MA

I think if you study your staff ability and skills you will understand how to simplify the tools.

@RCPparticipant said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.
How can you make sure that you are creating data collection tools that your users will be able to use easily?
What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?
After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.
Sample Post: One way to to create tools that are simple to use is ________________ .

One way to to create tools that are simple to use is to test the language in the tool with a non-native English speaker.

Its important to appreciate the academic background of the users and write simple and clear language for them also understand the language your respondents are conversant with to ensure they understand your questions well, it fewer the questions I believe the more focused it is.

Yes! i absolutely agree with you

One way to create tools that are simple to use is by using simple, non-complex words. Simple words help you express or convey your message clearly to the readers. Choose words that will effectively convey your ideas and give clarity to your message. Simple is better!

@Bilha-Joy said in Module 4 Discussion: Creating Data Collection Tools:

The best way to create a data collection tool that will suit everybody,is by using a simple language that everyone will understand.Also using codes that are familiar and interpretable to those who have not gone to school.

I agree with you @Bilha-Joy When language is simple, anyone (trained or untrained) will be able to understand how to use the tool.

To create a data collection tool that will be easy to use, there is need to consider a number of things

1. Who is going to use the tool? Is it the project staff who are conversant with the language used?, is it a beginner who does not understand M&E language, is it a participant who is going to fill the form?, do they need translation, how often is the data goind to be collected?
2. There is need to pre-test the tool before use. Pretest for question comprehension, is the question clear to everyone or it can be mis-interpreted, Is it measuring the indicator in question, Is it clear and not ambiguous,
3. Revise the tool regularly so that you make additions or remove things that will not be of help

Some essential tips to creating a data collection tool are
Understand your indicator and know what data you want to collect
Be very precise in the language and information on your tool
Use the language that is common to the people in the area. Translations most often are miseleading
Questions should have a series of choices the respondant should choose from.
Test your tool and revise if neccessary
Make a user manuel or instructions for the tool

Hi Penzy.

@Salahuddin1 said in Module 4 Discussion: Creating Data Collection Tools:

I think if you study your staff ability and skills you will understand how to simplify the tools.

The general level of education and skills of the staff and that of those who will provide the information are of importance when creating the data collection tool. So we have to pre-test the tool to be assured it fits the 2 groups

@Penzy said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

How can you make sure that you are creating data collection tools that your users will be able to use easily?
What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

The most important thing to note is to make sure that you focus on essential information. This particular point stood out for me because generally is make life easy. Irrelevant information just ends up complicating things.

Focus on essential information is very important. I agree with you that generally is make life easy and that irrelevant information just ends up complicating things. Jus t adding that somethings we try to collect too much information that we do not need to measure project progress and for which we do not have the right resources to do so

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

One way to to create tools that are simple to use is to think if a child could fill it or a stranger ______________ .** Using commonly used pictograms could help or create a bilingual version. Finally have you staff fill the form and/ or assist the persons

@rulxnarcisse said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

Sample Post: One way to to create tools that are simple to use is ________________ .

I think thatone method to have an accessible tool for specific participants (children or uneducated persons) is to add pictures, not only word.

totally agree think as a kid , and pictures are universal

translating the tool into the local language so that they can understand better.

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

Sample Post: One way to to create tools that are simple to use is ________________ .

One way to create tools that are useful is to use a simple and clear language for every reader to understand and for non-reader to navigate and also to consider the target population in regards to their educational background, age and so on.

@dassantosh1968 said in Module 4 Discussion: Creating Data Collection Tools:

1. Data collection tools must be identified as simple and easy to understand with preferable in local language.
2. Questionnaire must be designed with simple way as anyone can follow it.
3. Use coding i:e Village : 1, Town: 2 or Barpada: BA

That's correct

One way to create tools that are simple to use is to use simple language that it easy to understand. Use font size that is easy to read and use short instructions or sentences.

@KatieY said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

Sample Post: One way to to create tools that are simple to use is ________________ .

One way to create tools that are simple to use is to make sure you are only collecting what is necessary. Completing a tool that asks for information that is not pertinent to your M&E can frustrate both the one completing the tool and the one collecting the information after the tool has been completed. Offering assistance in completing your collection tool is always helpful for those who may have a low level of education, training, or language fluency. This could be in the form of instructions, or a staff member/volunteer to help the participant complete the tool.

Thanks I have learned something new.

Ladies and gentlemen, Module 4 of our M&E will come to an end in a few hours' time. It is time to cross our t's and dot our I's as last minute revision of our work. Let us attend to our quizzes, discussions and above all, our assignments.

I think ultimately, understanding the user of such tools will be the best way in creating the most easy to use tool. If for instance, you're creating a survey for medical doctors to be filled by them, I doubt that using seemingly 'big words' might be an issue as compared with say a tool to be filled by community health extension workers (CHEWs) using an observation method. Putting all factors into consideration and critically examine what is required.

@Partha__behura said in Module 4 Discussion: Creating Data Collection Tools:

@Umar007 said in Module 4 Discussion: Creating Data Collection Tools:

@RCPparticipant said in Module 4 Discussion: Creating Data Collection Tools:

English speaker.

One way to create tools that are simple to use is to consider the target population with regards to their educational background, age otherwise look for able individuals to collect data

The first step is to identify, who the user is. This is the most important part of using data collection tools. Then, one need to focus on, up to what much the user is acquainted with the terminologies written in the format. Whether, the users are new and unknown to the project of mix user, some known and some unknown, or users are working in the project. If users are unknown to the project and terminologies that are used in the data collection format, it would be good to give them training around data collection tools and then demonstrate it such that error can be rectified. If users are mixed training along with hand holding support to the new users by experiences user for first few days would enhance the quality for data collection, however, one need to focus on cost effectiveness. If users are familiars with the project and the terminologies used in data collection tools then a practice session would be enough for this.
For users having very low level of education, simple format would be better with the language they can read easily.

I quite agree with you, the users are very important when designing tools. In my opinion, they are a 'rate limiting step' to the M&E of any project. How the tool is designed, their understanding of such a tool and how effectively that translate to the quality of data generated will ultimately determine the outcome of the M&E.

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

Sample Post: One way to to create tools that are simple to use is ________________ .

It is important to take note of vital information when creating such tools. The target audience should be considered

@chipomatereke said in Module 4 Discussion: Creating Data Collection Tools:

One way to create tools that are simple to use is to use simple language that it easy to understand. Use font size that is easy to read and use short instructions or sentences.

@chipomatereke Yes Ambiguity in language should be avoided and simplicity with focus is the way!

@KUZIVAKWASHE said in Module 4 Discussion: Creating Data Collection Tools:

translating the tool into the local language so that they can understand better.

@KUZIVAKWASHE but in doing the translation, the main drive , impact or necessity for the data collection must not be lost in the translation process!!!

@mantse said in Module 4 Discussion: Creating Data Collection Tools:

Yes! i absolutely agree with you

@mantse Please you did not link us with what you agreeing with .......

@Dmegastar said in Module 4 Discussion: Creating Data Collection Tools:

@chipomatereke said in Module 4 Discussion: Creating Data Collection Tools:

One way to create tools that are simple to use is to use simple language that it easy to understand. Use font size that is easy to read and use short instructions or sentences.

@chipomatereke Yes Ambiguity in language should be avoided and simplicity with focus is the way!

Most times some people in charge of such projects don't even consider the language barrier

@Yettyjb said in Module 4 Discussion: Creating Data Collection Tools:

@Dmegastar said in Module 4 Discussion: Creating Data Collection Tools:

@chipomatereke said in Module 4 Discussion: Creating Data Collection Tools:

One way to create tools that are simple to use is to use simple language that it easy to understand. Use font size that is easy to read and use short instructions or sentences.

@chipomatereke Yes Ambiguity in language should be avoided and simplicity with focus is the way!

Most times some people in charge of such projects don't even consider the language barrier

@Yettyjb if they don't consider the language barrier.......That is why some data collection tools fails to get the right data/information needed!

@shamsuddeen said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

Sample Post: One way to to create tools that are simple to use is ________________ .

One way to create tools that are simple to use is by using a clear and simple language for every reader to understand. And a non reader to find it easy to navigate.

Clarity and simpleness of language choice should be used when creating your tools to enable every reader to understand. When code is involved always defined the meaning for a better understanding.

When creating tools that even users with low level of education, training, language fluency can use, you should first of all consider who will use the tools, what experience does the user have in using the tools. You should focus on essential information as adding more questions can make it more time consuming and complicated. You should also collect metadata which explains where your information is gotten from.

@777_777 said in Module 4 Discussion: Creating Data Collection Tools:

@shamsuddeen said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

Sample Post: One way to to create tools that are simple to use is ________________ .

One way to create tools that are simple to use is by using a clear and simple language for every reader to understand. And a non reader to find it easy to navigate.

Clarity and simpleness of language choice should be used when creating your tools to enable every reader to understand. When code is involved always defined the meaning for a better understanding.

***I find your advice useful because when creating tools, if your choice of language is not clear and simple for easy understanding, users won't be able to give back the desired information. Thanks

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

One way to to create tools that are simple to use is to use the local language of the surveyed people and change the language of the form according to the language of the people. this also can be done by using local people from the same areas that the survey will be implemented in.

@Dmegastar said in Module 4 Discussion: Creating Data Collection Tools:

@chipomatereke said in Module 4 Discussion: Creating Data Collection Tools:

One way to create tools that are simple to use is to use simple language that it easy to understand. Use font size that is easy to read and use short instructions or sentences.

@chipomatereke Yes Ambiguity in language should be avoided and simplicity with focus is the way!

exactly

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

Sample Post: One way to to create tools that are simple to use is ________________ .

Keep the tool simple with only relevant information to collect, design with a language very easy to understand.

One way to create tools that are simple to use is firstly to include instructions with much details in basic words of the language used[while not give explanations to certain words],and/or use pictures and photographs.Secondly to create tools that are simple to use on the field you need to pre-examine your targeted population to know their habits,attitudes and beliefs,focus on essential information and pre-test the tool before usage.

To create easy to use tools, you need to keep the language simple. Limit data to only what is essential and avoind complex forms and forms that are too long.

1. Use simple, clearly define language
2. Use layout that is clear to follow
3. Provide clear instructions on how to use, complete, and what to include
4. Test the tool with different people not involved in the design and adapt as required

When creating a data collection tool, it is very important to be mindful of your participants' level of education, ethnicity and if need be create data collection tools that are in their local languages. Make sure that the tools you have created reasonable with their of level understand, the tool should be easy to fill in, even in the absent of the data collectors or the project staff.

Firstly we need to follow those steps 1.Y ou need to identify who will use your tools,secondly to focus on Essential information, thirddly collect metadata,fourthly pre test your tools and final train the staff to use your tools.

@Adrian-Sakala said in Module 4 Discussion: Creating Data Collection Tools:

When creating a data collection tool, it is very important to be mindful of your participants' level of education, ethnicity and if need be create data collection tools that are in their local languages. Make sure that the tools you have created reasonable with their of level understand, the tool should be easy to fill in, even in the absent of the data collectors or the project staff.

that is good but you forgot to do the pre test of your data collection because sometime you can have data collection which contains a lot of mistake. it is advisable to do pre test before implementing

One way to create tools that are simple to use is by having a background knowledge of the literacy levels of the participants. Even in high learned environments, simplicity of tools should be key. I think no matter how simple a tool is, it should still be explained by the front desk to the participants in other to ensure that it is clearly understood by them, though this is largely dependent on the literacy levels of the participants.

@Azal2019 said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

One way to to create tools that are simple to use is to use the local language of the surveyed people and change the language of the form according to the language of the people. this also can be done by using local people from the same areas that the survey will be implemented in.

that is good but remember that the tools must be tested that is step is called pre test, and also remember that when we design data collection tools we have to keep it focused on the relevant information

@NgwayiE said in Module 4 Discussion: Creating Data Collection Tools:

@Salahuddin1 said in Module 4 Discussion: Creating Data Collection Tools:

I think if you study your staff ability and skills you will understand how to simplify the tools.

The general level of education and skills of the staff and that of those who will provide the information are of importance when creating the data collection tool. So we have to pre-test the tool to be assured it fits the 2 groups

That is Good but it should be kept focused on the relevant information

@jacklineburudi said in Module 4 Discussion: Creating Data Collection Tools:

One way way to create a simple tool is by clearly stating your problem from which a good logical frame developed with the specific objective at each level .From that its easy to develop a data collection tool as you you exactly know the information needed to answer the question.Use simple or basic language

. I think no matter how simple a tool is, it should still be explained by the front desk or anyone who is administering the tool to the participants in other to ensure that it is clearly understood by them, though this is largely dependent on the literacy levels of the participants. There are countless cases of people who fill forms wrongly then come back to correct their mistakes. Personally I hate seeing muddy forms so I rather that those who fill it do so perfectly without so many corrections.

The data collection tools should be simple and easy to understand with simple language.
One way to create tools that are simple to use is by using a simple and clear language such that every reader is able to understand.

data collection tools should be as simple as possible without loosing the intended purpose. the language used should simple

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Which tip do you find the mo

THE tip thats is most useful towards creating tools is a simple understanding of the outcome that one is wanting to extract or know. in the MEH case one wants to gather information on the loan and the impact that is has had. so based on the actual exercise that is monitoring or evaluation, keeping in mind about the former aspects tools need to be developed. for a monitoring exercise it may not be viable or useful to seek information on the value or impact proposition but instead will be good to focus on aspects like amount of loan, repayments received, interest and principle amount breakups, revenue invested in business as of date, remaining money that the loanee still has with her....so keeping in mind the actual purpose its important to know what one seeks and then build accordingly

One way to to create tools that are simple to use is to use words that are easy to understand.The tool should contain information that is brief and relevant.

@charlesngandu said in Module 4 Discussion: Creating Data Collection Tools:

The data collection tools should be simple and easy to understand with simple language.
The language must be simple and designed in a way which can be followed by anyone
Firstly must look at the targeted people, The data collection tools should be simple and easy to understand with simple language. and finally The language must be simple and put in a way which can be followed by everyone

@belindamndebele2 said in Module 4 Discussion: Creating Data Collection Tools:

I am very impressed with all the data collection methods that i have learned about, they were actually helpful in terms of improving the systems in the organization that i am working in. I have cove to realize that collecting data in an organization is very important because it helps us to keep track of the progress of our work and to be able to account on everything that happens. as well as checking whether the people we are servicing are satisfied with our work and the services that we are providing for them.
to ensure that the data collection method we use is easier to everyone we will request that our field workers be the ones who will go to the field and fill in the forms and explain to people while they do that to avoid confusion.
the tips that i would give other learners is to at least employ officials that are multi lingual, that would be able to explain to the communities or individuals whom they will be conducting data from on what are the forms all about and why they are filling them in.

to understand your indicators such that you are able to focus on the essential data to collect. Once done decide on data collection frequency and make sure each data collection question is directly answering to an indicator. Create your form, pre-test it and revise on some missing components.

not to use words that are complex to understand. However, if such words are used, accompany them with any easy to understand translation so that the respondents get the correct meaning of what you would be inquiring on.

@Bussiemi said in Module 4 Discussion: Creating Data Collection Tools:

One way to create tools that are simple to use is by using simple, non-complex words. Simple words help you express or convey your message clearly to the readers. Choose words that will effectively convey your ideas and give clarity to your message. Simple is better!

I agree with you 100%, however, in the case that you cannot avoid the complex word, one needs to provide an accompanying translation so that the respondent will get the actual meaning of what is being inquired on

for developing the form its important to know about the indicator, how we are going to define indicator , what we wanna record about the indicator , how and what is the purpose of indicator. when you will keep in mind teh answers to all these questions than obviously will be able to develop a form which is serving the purpose.

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?
After you have given some advice, read your peer’s comments.

To ensure that the tools are simple enough even for the people with the lowest education levels to be able to understand. It is also important to ensure that only the necessary information is captured in the tool. For this to be realized, keep the project objectives in mind such that the tool being designed does not go off the rail but captures what is intended to be captured. The other tip would be to pre-test the tool before it is launched for use. In the pre-test, the would-be users would be involved so that they could give feedback on whether the tool is user-friendly or not. After the tool has been finalized, it would be necessary to train the users on how to use it. This would ensure that all misconceptions are dealt with.
It is important to get opinions of other experts as you come up with the right tools. Getting other experts or colleagues involved in your design of data collection tools can make the process a whole lot easier than doing it alone. Another tip would be to look at what others have done rather than re-inventing the wheel.

@davdanhi said in Module 4 Discussion: Creating Data Collection Tools:

to understand your indicators such that you are able to focus on the essential data to collect. Once done decide on data collection frequency and make sure each data collection question is directly answering to an indicator. Create your form, pre-test it and revise on some missing components.

I agree with you. It is very important to understand one's indicators before getting down to design the data collection tool because it is the only way of ensuring that you collect the right information.