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data collection tools help the researcher collect information systematically. it lays down specific guidelines to help in data collection

I think that to enter daily the collected data through the form helps to better organize the information than keeping it for one day. And it reduces the amount of work.
Using capital letters is also a good tip, because some people has a not easely legible handwriting.

Other good trip I have seen, is to fill in online forms. Doing it, we save time.

How to create remote monitoring and evaluation tool?

creating data collection tools is very important as data collection one of the important components in M&E plan

creating data collection tools is very important as data collection one of the important components in M&E plan

creating data collection tools is very important as data collection one of the important components in M&E plan

data collection is one of the key subject in M&E

A VERY IMPORTANT TOPIC AND HAS TO BE HANDLED WITH SUCH A GREAT COMMITMENT

THAT IS VERY TRUE

Good and interest topics, very important for our knowledge

to create a data collect tools, you need to conduct survey, enter data, send your reports to the M&E team who will analyze and send the project manager.
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data collection Tools : these are the tools used to collect data survey, focus group, interview , observation and document review, community workshop,

The data collection should be precise and transparent
data collection tools must be updated and avoid from outdated tool at all cost

Finding it difficult to apply the lessons in this module to interventions that don't have a typical donor/recipient framework, such as multistakeholder collaborations and systemic interventions.

• list item

There are a number of ways for creating data collection tools. The following design tips should be useful, regardless of the type of data collection tool that you are creating:
Identifying who will use the tool, focusing on essential information, collecting metadata, Pre-test the tool and Training staff to use the tool and including instructions.

Identifying who will use the tool, focusing on essential information, collecting metadata, Pre-test the tool and Training staff to use the tool and including instructions.

Business or job of the participants should be included in MEH Participants tracking form

Business or job of the participants should be included in MEH Participants tracking form

Business or job of the participants should be included in MEH Participants tracking form.

After the metadata

Name
Age
Contact information
Education level
Organization
Workshop day

Data Collection Tools are based around a core set of basic tools. These include interviews, focus group discussions, observation, photography, video, surveys, questionnaires and case studies. Data may also be generated through direct measurement, reviewing secondary data, and informal project / programme management processes.

Data Collection Tools are based around a core set of basic tools. These include interviews, focus group discussions, observation, photography, video, surveys, questionnaires and case studies. Data may also be generated through direct measurement, reviewing secondary data, and informal project / programme management processes.

Finding it difficult to apply the lessons in this module to interventions that don't have a typical donor/recipient framework, such as multistakeholder collaborations and systemic interventions.

it was a great experience to learn how to create data collection tools, what data to collect, how to collect it, when and who should collect it

Data collection forms are key tools that are being used information gathering in most of the projects. A well designed data collection tool will help in improve data quality and integrity for the project. Furthermore, a well designed data collection tool will save time for the data collector.

Data collection tools that collection desired information which reliable, specific and relevant to addressing the indicators enhance timely decision making by the project managers. In addition, it reduces time for data analyst to come up with reports on time since it requires less time for cleaning. Hence reducing cost for the project.

This is the very challenging yet exciting part.

This is the very challenging yet exciting part.

This is the very challenging yet exciting part.

I think creating data collection tools is extremely useful for engaging Project's members. Its value relies in the sense of belonging to a team that looks for common targets.

I think creating data collection tools is extremely useful for engaging Project's members. Its value relies in the sense of belonging to a team that looks for common targets.

Tools used to gather data include case studies, checklists, interviews, occasionally observation, surveys, and questionnaires
Tips

1. Identify who will use this tool
2. Focus on Essential Information
3. Collect Metadata
4. Pre-test your tool
5. Train staff to use the tool and include instructions.

Dans ce module on a appris à :

• Distinguer les différentes méthodes de collecte de données et savoir sélectionner les plus appropriées.
• Comprendre les meilleures pratiques pour créer des outils de collecte et des instructions clairs et précis pour une bonne collecte.
• Sélectionner les méthodes de collecte appropriées par rapport à nos indicateurs
• Concevoir un formulaire de collecte de données et des instructions appropriées pour nos indicateurs

Dans ce module on a appris à :

• Distinguer les différentes méthodes de collecte de données et savoir sélectionner les plus appropriées.
• Comprendre les meilleures pratiques pour créer des outils de collecte et des instructions clairs et précis pour une bonne collecte.
• Sélectionner les méthodes de collecte appropriées par rapport à nos indicateurs
• Concevoir un formulaire de collecte de données et des instructions appropriées pour nos indicateurs

I believe that data collection tools play a vital role , it is a perfect fit for organizations that gather a lot of quantitative data in the form of numbers, multiple choice, dates, and images, and many in-field employees, from utility workers to refinery workers, are now using phones or tablets instead of paper.

Data collection tools are the devices or instruments for gathering data, such as a paper questionnaire or computer-assisted interviewing system.
Before designing data collection tool, you have to consider the background of the user, his/her education background, experience of using data collection tools. Also consider how the data is going to collected These include interviews, focus group discussions, observation, photography, video, surveys, and questionnaires

This was interesting as it will include interviews, focus group discussions, observation, photography, video, surveys, questionnaires and case studies. Data may also be generated through direct measurement, reviewing secondary data, and informal project / programme management processes.

This was interesting as it will include interviews, focus group discussions, observation, photography, video, surveys, questionnaires and case studies. Data may also be generated through direct measurement, reviewing secondary data, and informal project / programme management processes.

Créer des outils de collecte de données pour un projet de développement revient à créer un formulaire de suivi des participants dans lequel toutes les informations concernant ces participants telles que leur âge, sexes,lieux de naissance ainsi que leurs activités respectives seront enregistrées. En plus de ces informations, figurent d'autres telles que les bénéfices ou les avantages que chacun d'eux a tiré pendant le projet.

Un outil de collecte de données est un formulaire de suivi de participants dans lequel toutes les informations détaillées concernant ces participants sont enregistrées.

From what I have learnt in this module, data tool creation is very important. We must first understood all the steps involved from understanding our indicators, deciding which information we want to collect, how and who is going to fill the form including their level of education. We must test run and revise our forma to be sure we are not leaving important data.

While creating our data collection tool, we may check if there has been project that have developed data that may be applicable to us which can save our money and time.

In creating data collection tools, one should look at issue that will be of relevance to the project.

Data is the backbone of M&E. having a good data collection tool is crucial. The listed steps in creating data collection tool are worthy to follow

This model was very interesting and meaning full

Data collection is most important parts of M&E PLANING because the data you collected will affect your final evaluations and decisions

Creating data collection tools are the first step

Designing data collection tools is an important step for M&E. It needs to be practiced several times to acquire the necessary ability. When the indicators are well defined, the tools are easily developed.

By creating data collection, it will be helpfull

Data collection tools are the forms and documents that we use to collect data. they are many types of tools. you can measure several indicators with the same tool. as long as those indicators have the same: data collection method, source, and frequency. before you use data collection tools, you should keep this in mind: who will use the tool, focus on essential information, collect metadata, pre-test your tool, train staff to use your toll and include instructions. participant tracking forms are one of the most commonly used type of data collections tools. these tools record information about the participants in your project.

Data collection tools are the forms and documents that we use to collect data. they are many types of tools. you can measure several indicators with the same tool. as long as those indicators have the same: data collection method, source, and frequency. before you use data collection tools, you should keep this in mind: who will use the tool, focus on essential information, collect metadata, pre-test your tool, train staff to use your toll and include instructions. participant tracking forms are one of the most commonly used type of data collections tools. these tools record information about the participants in your project.

Data Collection tools are often overlooked by M&E officers and this module has really show the importance of tailoring the tools and selecting the best method.

its always important to design a simple and direct data collection tool rather than assuming everyone will understand as from the designers point of view. Thats why its also very very important to test the tool and be flexible for input from other collegues in the team.

THE TOPIC IS USE OF REMOTE SENSING FOR DEVELOPMENT CONTROL IN CHINGOLA DISTRICT
The attached document is a questionaire data collection for collection data on the use of remote sensing for development control
Development Control- Google Forms.pdf

Data collection tool is a guide which helps participant to collect data. Creating a data collection tool, few things must be considered; who will make use of the tool, what type of information will the tool be used for and other things.

Basic steps involved in creating a data collection tool:
Understand your indicator
Decide what type of information to record
Decide how the form is to be filled
Create a form
Test the form
Revise the form

this was a great topic above anything data collection is the backbone of M&E

Data collection tool should be designed based on the project's needs for monitoring and evaluation. The data collection tools can be used to collect both quantitative and qualitative data.

For collecting qualitative data we may use FGD , workshop and interview.

For collecting quantitative data we may use Survey and document review.

We may used mixed approach both qualitattive and quantitatve data collection method based on needs of the project

Data management tools:

In my current project, we collect data through survey. After collecting the data are checked and sorted. After that, One of our M&E staff enter this data in the data management system for analysis. the insights are used in the reports. the reports are shared to donor and government with recommendations.

Creating participant tracking forms gives you the base of data that you will later use to evaluate your program's success, so I believe it's very important.

I agree!

Very thorough!

When creating data collection tools it is important that instructions be written in clear simple terms. A data collection tool must be unambiguous and void of sensitive questions that might make the respondents uncomfortable or unwilling to continue with the process.

It is important to collect all the information needed using the fewest possible data collection tools. A single tool can measure different indicators if they share similar collection methods, schedules and sources.

It is also important to pretest a tool before using it in the field as it can help catch a few errors, and train data collectors on how to use them.

The creation of data collection tools depends on the type of indicator which has been selected, quantitative or qualitative.

Step 1: Identify Goals and Performers.
Step 2: Create Investigative Questions.
Step 3: Develop a Data Collection Plan.
Step 4: Create Data Collection Instruments.
Step 5: Collect Data.
Step 6: Analyze Data and Identify Gaps.
Step 7: Summarize Findings

Data collection Tools are used according to the need.

Many different methodologies can be used for data
collection and analysis. For people new to the world of
monitoring and evaluation (M&E) the list can appear quite
daunting. However, most methodologies are based around
the same set of basic tools. These tools are listed in this
short paper, and are described in more detail in other
papers in this section of the M&E Universe.
The tools listed below can be used on their own, or can be
applied as part of wider methodologies. For example, a
survey could be designed and implemented as a standalone tool, but could also be implemented as part of a
wider methodology, such as a Randomised Control Trial
(RCT). Similarly, case studies or stories of change can be
used in isolation, but can also be used as part of a wider
methodology, such as Most Significant Change (MSC).
Within M&E, some complex methodologies are designed to
cover both data collection and analysis. However, the basic
tools listed below are not associated with specific analysis
methods. All can be analysed using a range of different
techniques and approaches. Some tools, such as case
studies or focus group discussions, are more often analysed
using qualitative techniques, whilst others, such as surveys,
tend to be analysed quantitatively. But there are often
exceptions to these rules.
Most of the tools listed below can be used at any stage of a
project or programme cycle. They are routinely used during
project or programme design, planning, monitoring, review,
evaluation and impact assessment. The tools can be used
for any purpose, including project or programme
management, learning, and accountability to different
stakeholders. They can be applied within any type of work,
including service delivery, capacity development, advocacy
and mobilisation. They are used in both development and
humanitarian settings.

Bonjour. Est ce qu'il est préférable de chercher des exemples de formulaire sur le net ou bien de créer son propre formulaire ?

I really liked this module and I learned many things I have never heard about. However, I am still having trouble thinking about data collecting tools for my project. Because it is a research project that does not directly involves people or have a specific object, it is difficult to design a tracking form, for example.

understanding of the data collection tools is fundamental to an effective and objective Monitoring and Evaluation

very engaging and educative post

Today, triangulation of data collection methods is becoming increasingly important for NGO project evaluation to reflect the effectiveness of the project. A simplified form of this is to apply both quantitative and qualitative methods to collect and analyse the data.

People tend to rely on surveys for quantitative data, but it is beneficial for us to use each participant's casebook because of its low cost and high representativeness.

Thanks for your sharing. I like the most is that you highlighted the selection of tools is depended on conditions.

Tools should be simple and straight to the point, as including unnecessary information might be time consuming.

Very insightful module. Understand how important the right tools are for gathering the right data required.

Which is the best data collection tool?

A Spaces for recording metadata should be provided at the top of the form, where they will be easy to see. The information should includes the title of the form, the version of the form, the date the form was completed, where the form was recorded, and the name and title of the person who completed the form.

The rest of the data that will be recorded - the data that measures the indicator or indicators - should go into a table with several columns and rows. Most Participant Tracking Forms record one participant in each row of the table. Each column records a different type of data about that participant, such as name, age or location. Record the data in a tabler form:

Whenever a girl receives a micronutrients supplement

The age of the girl who receives the micronutrients supplement

The home town or village of the girl who receives the micronutrients supplement

The amount of the micronutrients supplement.

Last, write down any codes that will be used at the top or bottom of the form. A need to write the location code.

This is a beneficial feature of the M and E.

Creating data collection tools is a key step since they directly and heavily impact the quality of data that is collected which informs the organization on its progress.

the topic is very much interesting and its helpful for M&E planing.

Data collecting tools are forms, documents or guides that help an individual or an organization to collect their data in the best possible way.

Many different methodologies can be used for data collection and analysis. Most are based around a core
set of basic tools. These include interviews, focus group discussions, observation, photography, video,
surveys, questionnaires and case studies. Data may also be generated through direct measurement,
reviewing secondary data, and informal project / program management processes.

Data collection tools
A list of basic data collection tools includes the following. Interviews: Interviews are probably the most common
tool used in planning, monitoring and evaluation. They can be carried out with one person at a time (individual
interviews) or groups of people. They can be conducted through written questions via letters or email. Interviews may be structured, semi-structured or open-ended. Structured interviews are based around a core set of questions that are always asked in the same order. Semi-structured interviews also contain a core set of questions, but allow the interviewer to ask supplementary questions, or change the order in which questions are asked and administered formally or informally. They can be carried out face-to-face or through remote media such as telephone and Skype.

Case studies and stories of change: A case study is not a data collection tool in itself. It is a descriptive piece of
work that can provide in-depth information on a topic. It is often based on information acquired through one
or more of the other tools described in this paper, such as interviews or observation. Case studies are usually
written, but can also be presented as photographs, films or videos. Case studies often focus on people
(Individuals, households, communities). But they can also focus on any other unit of analysis such as
locations, organizations, policies or the environment. Stories of change are similar to case studies. However,
they have a specific focus on change, and are only usually developed after a project or program has
started.

Surveys and questionnaires: These are designed to collect and record information from many people, groups or organizations in a consistent way. A questionnaire is a form containing questions. It may be a printed form or one designed to be filled in online.

Questionnaires may be administered in many different ways. A survey, by contrast, is normally a large, formal
exercise. It typically consists of three different aspects: an approved sampling method designed to ensure the
survey is representative of a wider population, a standard questionnaire that ensures information is collected and recorded consistently, and a set of analysis methods that allow results and findings to be generated.

Focus group discussions: Focus group discussions (FGDs) are facilitated discussions, held with a small group of people who have specialist knowledge or interest in a particular topic. They are used to find out the perceptions and attitudes of a defined group of people. FGDs are typically carried out with around 6-12 people and are based around a short list of guiding questions, designed to probe for in-depth information. FGDs are often used to solicit the views of those who would not be willing or able to speak up at larger group meetings. They may also be used to access the views of minority or disadvantaged groups, such as women, children or people with disabilities.

Observation: At its most simple, observation involves seeing’ things – such as objects, processes, relationships, events – and formally recording the information. There are different types of observation. Structured or direct observation is a process in which observations are recorded against an agreed checklist.
Expert observation is usually carried out by someone with specific expertise in an area of work and involves the expert observing and recording information on a subject. Observation may also be carried out as a participatory exercise. Where this is the case the intended beneficiaries of a project or programs are involved in planning an observation exercise, observing, and discussing findings.

Photography and video: Photographs and videos show still or moving images. Photographs can be used on
their own, but are more often accompanied by written captions, providing additional information. Videos are
often accompanied by a commentary. The use of photography and video has become increasingly common within M&E over recent years. This is partly because of improvements in mobile phone technology, which has increasingly enabled people to produce cheap, high quality audio-visual products.

Many different methodologies can be used for data collection and analysis. Most are based around a core
set of basic tools. These include interviews, focus group discussions, observation, photography, video,
surveys, questionnaires and case studies. Data may also be generated through direct measurement,
reviewing secondary data, and informal project / program management processes.

Data collection tools
A list of basic data collection tools includes the following. Interviews: Interviews are probably the most common
tool used in planning, monitoring and evaluation. They can be carried out with one person at a time (individual
interviews) or groups of people. They can be conducted through written questions via letters or email. Interviews may be structured, semi-structured or open-ended. Structured interviews are based around a core set of questions that are always asked in the same order. Semi-structured interviews also contain a core set of questions, but allow the interviewer to ask supplementary questions, or change the order in which questions are asked and administered formally or informally. They can be carried out face-to-face or through remote media such as telephone and Skype.

Case studies and stories of change: A case study is not a data collection tool in itself. It is a descriptive piece of
work that can provide in-depth information on a topic. It is often based on information acquired through one
or more of the other tools described in this paper, such as interviews or observation. Case studies are usually
written, but can also be presented as photographs, films or videos. Case studies often focus on people
(Individuals, households, communities). But they can also focus on any other unit of analysis such as
locations, organizations, policies or the environment. Stories of change are similar to case studies. However,
they have a specific focus on change, and are only usually developed after a project or program has
started.

Surveys and questionnaires: These are designed to collect and record information from many people, groups or organizations in a consistent way. A questionnaire is a form containing questions. It may be a printed form or one designed to be filled in online.

Questionnaires may be administered in many different ways. A survey, by contrast, is normally a large, formal
exercise. It typically consists of three different aspects: an approved sampling method designed to ensure the
survey is representative of a wider population, a standard questionnaire that ensures information is collected and recorded consistently, and a set of analysis methods that allow results and findings to be generated.

Focus group discussions: Focus group discussions (FGDs) are facilitated discussions, held with a small group of people who have specialist knowledge or interest in a particular topic. They are used to find out the perceptions and attitudes of a defined group of people. FGDs are typically carried out with around 6-12 people and are based around a short list of guiding questions, designed to probe for in-depth information. FGDs are often used to solicit the views of those who would not be willing or able to speak up at larger group meetings. They may also be used to access the views of minority or disadvantaged groups, such as women, children or people with disabilities.

Observation: At its most simple, observation involves seeing’ things – such as objects, processes, relationships, events – and formally recording the information. There are different types of observation. Structured or direct observation is a process in which observations are recorded against an agreed checklist.
Expert observation is usually carried out by someone with specific expertise in an area of work and involves the expert observing and recording information on a subject. Observation may also be carried out as a participatory exercise. Where this is the case the intended beneficiaries of a project or programs are involved in planning an observation exercise, observing, and discussing findings.

Photography and video: Photographs and videos show still or moving images. Photographs can be used on
their own, but are more often accompanied by written captions, providing additional information. Videos are
often accompanied by a commentary. The use of photography and video has become increasingly common within M&E over recent years. This is partly because of improvements in mobile phone technology, which has increasingly enabled people to produce cheap, high quality audio-visual products.

Data collecting tools are forms, documents or guides that help an individual or an organization to collect their data in the best possible way.

As important as the role of a data collection tool in a project, it effectiveness/ appropriateness is strongly related or dependent on the Data collection method adopted

As important as the role of a data collection tool in a project, it effectiveness/ appropriateness is strongly related or dependent on the Data collection method adopted

Surveys are indeed one of the common or frequently used data collection tools. Great job by your team.

I also recommend online data collection tools for surveys in instances where proximity to respondents is a challenge provided there is a stable internet connection in the project site.

Training for users of data collection tool to be deployed is very vital as it ensures data quality necessary for proper projecting implementation

I think some tools need a space for ID number, next of kin , sign and date participant recieve the loan

Creating a data collection was a bit hard for me to understand but a figure it out. And I felt that it can be flexible in order to adapt in your project.

Creating data method is very important as not all methods suits the project at hand.

Before creating data tools, it is expected that the type of tool would have already been selected.
All tools should be easy to fill and understand, it should include metadata like name and version of the form, name, and title of the person completing the for, the location the information is being filled, and the date of data recording. this metadata is important to enable the project manager to trace the source of data and to manage/track data adequately.

Some data-collecting tools might require expertise to create others might not require so much expertise. it is thus important to take into cognizance the level of expertise of whoever is creating this tool.

After creating tools, it's important to test the tool to find errors or areas that require improvement. Correct the tool as necessary, and train staff on the use of the tool before administering the tool.

I love this topic because i do write research proposals and research reports. I have learned a lot, especially how to create the tools.

creating data collection tool by considering who, when where and how questions to assure the clarity of data. as well as we have to test to check its validity if common mistakes happen, vague words and so on.

Nous comprenons qu'il est important de faire des pretests à chaque fois qu'un nouveau formulaire est élaboré...
Aussi lors de l'élaboration du formulaire, il faudrait tenir compte de la personne qui se chargera de la collecte et de leur compréhension .

In my opinion, data collection tools are very important in data collection and regard to M&E project planning.

While doing this, some tools are put in place like; surveys, interv iews, focus groups, community trainings, document reviews and laboratory measurements as methods. We should also consider their advantages and disadvantages.
We must consider questions like; what?, who?, how often?, by whom?, and can we do it

We also must remeber tips on how to create data collect tools like; identifying the person to use the tool, focus on essential information, collecting metadata, pretesting the tool and, traing the staff on how to use the tool.
We must be able to design and create a tracking form for participants in the project.

The five steps for the creation of the form are very important, but in my experience, sometimes the application of the tools is influenced by other unforeseen variables. In this case, it is important to be able to have the flexibility to modify and improve the data collection tools.
I found this module 4 is very interesting as it underlines the importance of systematization in data collection.
Thanks

What I observed is once you fully understand your indicator, creating a participant tracking form is very easy and straightforward

Creating a Data Collection Tools is very important, although is time-consuming, and expensive process. It is also important to ask: how can you collect all the information that you need?
It is also important to group your indicators into collections that can be measured with the same tool if they share the same: Data Collections method, Source and Collection schedule.

Youth Center Monitoring Form.docx