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Creating tools for data collection is a lot fun. Especially, in survey research. Using the literature to find so many different measures for survey can save a lot of time and money, while also gaining a lot of knowledge about what has been studied in the field already.

CREATING DATA COLLECTION TOOLS
1.Understanding your indicators-understand how indicators should be measured and how to disaggregate the indicators is it by age,village or town

2.what type of information to record-This involves after knowing your indicator which describe things to record in the project like amount of resources given to beneficieries and amount of beneficieries received the resource ,this resource can be inform of marial or money.

3.how the form will be filled in-firstly we need to consider who is to fill this form and we can come up with some short codes for longer terms as a key hints instead of writting the longer terms.

4.create the form-Now to create a form we need to consider the best and easy to use software to create a form for example we can user the word processor to create a form which with have blank tables to fill and check box.

5.test the form.After completing the form before submiting to field officers and other related post we need to test the form first with dummy data so that you can observe errors made and some important field missed during form creation.

6.revise the form-after conducting the test using dummy data with errors and other observation the form can be revised.

knowing why you are collecting data, and who are you targeting is an essential part on knowing how to create a good data collection tools

la compréhension des outils de récolte est très capital pour une bonne qualité des données.

There are hundreds of tools used for creating data collection in which we have
1- participant tracking tools: this type of tool collect data on people who participate in a project, any project that has human participant can use a participant tracking form. A participant tracking form records a few pieces of information about every person who participat in a project, for example a construction project will record information of who visited the site while education will record information on who attended classes. A well designed participant tracking form makes it very simple for a user to record who participated in a project, at what time and in what way.
There are six step to creating a good participant tracking form which includes
1 understand your indicator
2 decide which type of information to record
3 decide how your form will be filled
4 create your form
5 test your form
6 revise your form

I loved the module, where everything is clearly described and explained in a very simple but understandable manner. Thank you, everything is clear

Data collection tools are so many and are including
Household Survey
Participant trucking form
Observation
Focus groups discussion(FGD)
Key informative interview( KII)
Community workshop meetings

For every project we need to create Data Collection Tools

This has been amazing journey, I have learnt about meta data and their importance.

Data collection tools are important and most challenging task. It requires some level of expertise to create a tools for data collection. If it not developed properly, the kind of data collected will be wasted and useless for the project. Therefore, it is important for the project to wisely create the tools before any data is collected from the field and participants. It is also going to cost the project lots of money if data collection has to be done time and again due to inadequate collection of information.

Data collection tools are important and most challenging task. It requires some level of expertise to create a tools for data collection. If it not developed properly, the kind of data collected will be wasted and useless for the project. Therefore, it is important for the project to wisely create the tools before any data is collected from the field and participants. It is also going to cost the project lots of money if data collection has to be done time and again due to inadequate collection of information.

providing data collection tool is critical thing to capture information about Indicators .and must be select appropriate data collection method ,because indicators are vary one to another.the other basic thing in data collection process is follow steps one bay one, those steps are one -six.

providing data collection tool is critical thing for capturing information about indicators ,and selecting appropriate method of data collection tool based on indicators is necessary because indicators are vary from one to another. everyone must be follow the necessary steps of data collection process when creating data collection tools or common steps one-six.

data collection tools help the researcher collect information systematically. it lays down specific guidelines to help in data collection

data collection tools help the researcher collect information systematically. it lays down specific guidelines to help in data collection

You need to stick to essential data as much as possible

Data collection tools are important and most challenging task. It requires some level of expertise to create a tools for data collection. If it not developed properly, the kind of data collected will be wasted and useless for the project. Therefore, it is important for the project to wisely create the tools before any data is collected from the field and participants. It is also going to cost the project lots of money if data collection has to be done time and again due to inadequate collection of information.

Data collection tools are important and most challenging task. It requires some level of expertise to create a tools for data collection. If it is not developed properly, the kind of data collected will be wasted and useless for the project. Therefore, it is deemed important for the project to wisely create the tools before any data is collected from the field and participants. It is also going to cost the project lots of money if data collection has to be done time and again due to inadequate collection of information.

Yes, I totally agree with you but it is also important to know what type of data collection tools are we referring to. I believe not all the data collection tools will be important unless it is created by an expert with all the considerations being given due importance.

Yes, we should have that ability and skills to identify essential data.

Most revolve around a core set of fundamental tools. Interviews, focus group discussions, observation, photography, video, surveys, questionnaires, and case studies are examples. Direct measurement, secondary data review, and informal project / program management processes can all generate data.

Most data collection tools can be used at any stage of the project cycle i.e during project design,planning ,monitoring,review,evaluation or during impact assessment.Furthermore the type of data to be collected(either qualitative or quantitative)will dictate on the type of tool to be used.

Data collection tools are the devices or instruments for gathering data, such as a paper questionnaire or computer-assisted interviewing system.
Before designing data collection tool, you have to consider the background of the user, his/her education background, experience of using data collection tools. Also consider how the data is going to collected These include interviews, focus group discussions, observation, photography, video, surveys, and questionnaires.

Most data collection tools can be used at any stage of the project cycle i.e during project design,planning ,monitoring,review,evaluation or during impact assessment.Furthermore the type of data to be collected(either qualitative or quantitative)will dictate on the type of tool to be used.

data collection tools help the researcher collect information systematically. it lays down specific guidelines to help in data collection

I think that to enter daily the collected data through the form helps to better organize the information than keeping it for one day. And it reduces the amount of work.
Using capital letters is also a good tip, because some people has a not easely legible handwriting.

Other good trip I have seen, is to fill in online forms. Doing it, we save time.

How to create remote monitoring and evaluation tool?

creating data collection tools is very important as data collection one of the important components in M&E plan

creating data collection tools is very important as data collection one of the important components in M&E plan

creating data collection tools is very important as data collection one of the important components in M&E plan

data collection is one of the key subject in M&E

A VERY IMPORTANT TOPIC AND HAS TO BE HANDLED WITH SUCH A GREAT COMMITMENT

THAT IS VERY TRUE

Good and interest topics, very important for our knowledge

to create a data collect tools, you need to conduct survey, enter data, send your reports to the M&E team who will analyze and send the project manager.
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data collection Tools : these are the tools used to collect data survey, focus group, interview , observation and document review, community workshop,

The data collection should be precise and transparent
data collection tools must be updated and avoid from outdated tool at all cost

Finding it difficult to apply the lessons in this module to interventions that don't have a typical donor/recipient framework, such as multistakeholder collaborations and systemic interventions.

• list item

There are a number of ways for creating data collection tools. The following design tips should be useful, regardless of the type of data collection tool that you are creating:
Identifying who will use the tool, focusing on essential information, collecting metadata, Pre-test the tool and Training staff to use the tool and including instructions.

Identifying who will use the tool, focusing on essential information, collecting metadata, Pre-test the tool and Training staff to use the tool and including instructions.

Business or job of the participants should be included in MEH Participants tracking form

Business or job of the participants should be included in MEH Participants tracking form

Business or job of the participants should be included in MEH Participants tracking form.

After the metadata

Name
Age
Contact information
Education level
Organization
Workshop day

Data Collection Tools are based around a core set of basic tools. These include interviews, focus group discussions, observation, photography, video, surveys, questionnaires and case studies. Data may also be generated through direct measurement, reviewing secondary data, and informal project / programme management processes.

Data Collection Tools are based around a core set of basic tools. These include interviews, focus group discussions, observation, photography, video, surveys, questionnaires and case studies. Data may also be generated through direct measurement, reviewing secondary data, and informal project / programme management processes.

Finding it difficult to apply the lessons in this module to interventions that don't have a typical donor/recipient framework, such as multistakeholder collaborations and systemic interventions.

it was a great experience to learn how to create data collection tools, what data to collect, how to collect it, when and who should collect it

Data collection forms are key tools that are being used information gathering in most of the projects. A well designed data collection tool will help in improve data quality and integrity for the project. Furthermore, a well designed data collection tool will save time for the data collector.

Data collection tools that collection desired information which reliable, specific and relevant to addressing the indicators enhance timely decision making by the project managers. In addition, it reduces time for data analyst to come up with reports on time since it requires less time for cleaning. Hence reducing cost for the project.

This is the very challenging yet exciting part.

This is the very challenging yet exciting part.

This is the very challenging yet exciting part.

I think creating data collection tools is extremely useful for engaging Project's members. Its value relies in the sense of belonging to a team that looks for common targets.

I think creating data collection tools is extremely useful for engaging Project's members. Its value relies in the sense of belonging to a team that looks for common targets.

Tools used to gather data include case studies, checklists, interviews, occasionally observation, surveys, and questionnaires
Tips

1. Identify who will use this tool
2. Focus on Essential Information
3. Collect Metadata
4. Pre-test your tool
5. Train staff to use the tool and include instructions.

Dans ce module on a appris à :

• Distinguer les différentes méthodes de collecte de données et savoir sélectionner les plus appropriées.
• Comprendre les meilleures pratiques pour créer des outils de collecte et des instructions clairs et précis pour une bonne collecte.
• Sélectionner les méthodes de collecte appropriées par rapport à nos indicateurs
• Concevoir un formulaire de collecte de données et des instructions appropriées pour nos indicateurs

Dans ce module on a appris à :

• Distinguer les différentes méthodes de collecte de données et savoir sélectionner les plus appropriées.
• Comprendre les meilleures pratiques pour créer des outils de collecte et des instructions clairs et précis pour une bonne collecte.
• Sélectionner les méthodes de collecte appropriées par rapport à nos indicateurs
• Concevoir un formulaire de collecte de données et des instructions appropriées pour nos indicateurs

I believe that data collection tools play a vital role , it is a perfect fit for organizations that gather a lot of quantitative data in the form of numbers, multiple choice, dates, and images, and many in-field employees, from utility workers to refinery workers, are now using phones or tablets instead of paper.

Data collection tools are the devices or instruments for gathering data, such as a paper questionnaire or computer-assisted interviewing system.
Before designing data collection tool, you have to consider the background of the user, his/her education background, experience of using data collection tools. Also consider how the data is going to collected These include interviews, focus group discussions, observation, photography, video, surveys, and questionnaires

This was interesting as it will include interviews, focus group discussions, observation, photography, video, surveys, questionnaires and case studies. Data may also be generated through direct measurement, reviewing secondary data, and informal project / programme management processes.

This was interesting as it will include interviews, focus group discussions, observation, photography, video, surveys, questionnaires and case studies. Data may also be generated through direct measurement, reviewing secondary data, and informal project / programme management processes.

Créer des outils de collecte de données pour un projet de développement revient à créer un formulaire de suivi des participants dans lequel toutes les informations concernant ces participants telles que leur âge, sexes,lieux de naissance ainsi que leurs activités respectives seront enregistrées. En plus de ces informations, figurent d'autres telles que les bénéfices ou les avantages que chacun d'eux a tiré pendant le projet.

Un outil de collecte de données est un formulaire de suivi de participants dans lequel toutes les informations détaillées concernant ces participants sont enregistrées.

From what I have learnt in this module, data tool creation is very important. We must first understood all the steps involved from understanding our indicators, deciding which information we want to collect, how and who is going to fill the form including their level of education. We must test run and revise our forma to be sure we are not leaving important data.

While creating our data collection tool, we may check if there has been project that have developed data that may be applicable to us which can save our money and time.

In creating data collection tools, one should look at issue that will be of relevance to the project.

Data is the backbone of M&E. having a good data collection tool is crucial. The listed steps in creating data collection tool are worthy to follow

This model was very interesting and meaning full

Data collection is most important parts of M&E PLANING because the data you collected will affect your final evaluations and decisions

Creating data collection tools are the first step

Designing data collection tools is an important step for M&E. It needs to be practiced several times to acquire the necessary ability. When the indicators are well defined, the tools are easily developed.

By creating data collection, it will be helpfull

Data collection tools are the forms and documents that we use to collect data. they are many types of tools. you can measure several indicators with the same tool. as long as those indicators have the same: data collection method, source, and frequency. before you use data collection tools, you should keep this in mind: who will use the tool, focus on essential information, collect metadata, pre-test your tool, train staff to use your toll and include instructions. participant tracking forms are one of the most commonly used type of data collections tools. these tools record information about the participants in your project.

Data collection tools are the forms and documents that we use to collect data. they are many types of tools. you can measure several indicators with the same tool. as long as those indicators have the same: data collection method, source, and frequency. before you use data collection tools, you should keep this in mind: who will use the tool, focus on essential information, collect metadata, pre-test your tool, train staff to use your toll and include instructions. participant tracking forms are one of the most commonly used type of data collections tools. these tools record information about the participants in your project.

Data Collection tools are often overlooked by M&E officers and this module has really show the importance of tailoring the tools and selecting the best method.

its always important to design a simple and direct data collection tool rather than assuming everyone will understand as from the designers point of view. Thats why its also very very important to test the tool and be flexible for input from other collegues in the team.

THE TOPIC IS USE OF REMOTE SENSING FOR DEVELOPMENT CONTROL IN CHINGOLA DISTRICT
The attached document is a questionaire data collection for collection data on the use of remote sensing for development control
Development Control- Google Forms.pdf

Data collection tool is a guide which helps participant to collect data. Creating a data collection tool, few things must be considered; who will make use of the tool, what type of information will the tool be used for and other things.

Basic steps involved in creating a data collection tool:
Understand your indicator
Decide what type of information to record
Decide how the form is to be filled
Create a form
Test the form
Revise the form

this was a great topic above anything data collection is the backbone of M&E

Data collection tool should be designed based on the project's needs for monitoring and evaluation. The data collection tools can be used to collect both quantitative and qualitative data.

For collecting qualitative data we may use FGD , workshop and interview.

For collecting quantitative data we may use Survey and document review.

We may used mixed approach both qualitattive and quantitatve data collection method based on needs of the project

Data management tools:

In my current project, we collect data through survey. After collecting the data are checked and sorted. After that, One of our M&E staff enter this data in the data management system for analysis. the insights are used in the reports. the reports are shared to donor and government with recommendations.

Creating participant tracking forms gives you the base of data that you will later use to evaluate your program's success, so I believe it's very important.

I agree!

Very thorough!

When creating data collection tools it is important that instructions be written in clear simple terms. A data collection tool must be unambiguous and void of sensitive questions that might make the respondents uncomfortable or unwilling to continue with the process.

It is important to collect all the information needed using the fewest possible data collection tools. A single tool can measure different indicators if they share similar collection methods, schedules and sources.

It is also important to pretest a tool before using it in the field as it can help catch a few errors, and train data collectors on how to use them.

The creation of data collection tools depends on the type of indicator which has been selected, quantitative or qualitative.

Step 1: Identify Goals and Performers.
Step 2: Create Investigative Questions.
Step 3: Develop a Data Collection Plan.
Step 4: Create Data Collection Instruments.
Step 5: Collect Data.
Step 6: Analyze Data and Identify Gaps.
Step 7: Summarize Findings

Data collection Tools are used according to the need.

Many different methodologies can be used for data
collection and analysis. For people new to the world of
monitoring and evaluation (M&E) the list can appear quite
daunting. However, most methodologies are based around
the same set of basic tools. These tools are listed in this
short paper, and are described in more detail in other
papers in this section of the M&E Universe.
The tools listed below can be used on their own, or can be
applied as part of wider methodologies. For example, a
survey could be designed and implemented as a standalone tool, but could also be implemented as part of a
wider methodology, such as a Randomised Control Trial
(RCT). Similarly, case studies or stories of change can be
used in isolation, but can also be used as part of a wider
methodology, such as Most Significant Change (MSC).
Within M&E, some complex methodologies are designed to
cover both data collection and analysis. However, the basic
tools listed below are not associated with specific analysis
methods. All can be analysed using a range of different
techniques and approaches. Some tools, such as case
studies or focus group discussions, are more often analysed
using qualitative techniques, whilst others, such as surveys,
tend to be analysed quantitatively. But there are often
exceptions to these rules.
Most of the tools listed below can be used at any stage of a
project or programme cycle. They are routinely used during
project or programme design, planning, monitoring, review,
evaluation and impact assessment. The tools can be used
for any purpose, including project or programme
management, learning, and accountability to different
stakeholders. They can be applied within any type of work,
including service delivery, capacity development, advocacy
and mobilisation. They are used in both development and
humanitarian settings.

Bonjour. Est ce qu'il est préférable de chercher des exemples de formulaire sur le net ou bien de créer son propre formulaire ?

I really liked this module and I learned many things I have never heard about. However, I am still having trouble thinking about data collecting tools for my project. Because it is a research project that does not directly involves people or have a specific object, it is difficult to design a tracking form, for example.

understanding of the data collection tools is fundamental to an effective and objective Monitoring and Evaluation

very engaging and educative post

Today, triangulation of data collection methods is becoming increasingly important for NGO project evaluation to reflect the effectiveness of the project. A simplified form of this is to apply both quantitative and qualitative methods to collect and analyse the data.

People tend to rely on surveys for quantitative data, but it is beneficial for us to use each participant's casebook because of its low cost and high representativeness.

Thanks for your sharing. I like the most is that you highlighted the selection of tools is depended on conditions.

Tools should be simple and straight to the point, as including unnecessary information might be time consuming.

Very insightful module. Understand how important the right tools are for gathering the right data required.

Which is the best data collection tool?