Roles and responsibilities of Monitoring and evaluation

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Roles and responsibilities of Monitoring and evaluation

Many team members will have responsibility for monitoring and evaluation activities in a humanitarian response. Therefore it is important that a member of the response team is assigned to the function of coordinating monitoring and evaluation activities. This is usually a full time position. It is critical that the CO’s M&E unit is closely involved with the response team from the very outset of the humanitarian crisis. Thus ideally, the response M&E team should be led from the onset (including during needs assessments) by the CO’s M&E coordinator. Where this capacity does not exist, it is important for the CO to appoint or recruit a M&E Coordinator for specifically for the humanitarian operation as quickly as possible. During a fast onset or large scale emergency the CARE emergency response roster can identify and mobilize additional capacities especially during the surge and scale-up phases. In certain cases the M&E Coordinator function can be combined with the function of leading Accountability and Learning initiatives – the MEAL (Monitoring, Evaluation, Accountability and Learning) approach (see CARE’s commitment to Quality and Accountability in Humanitarian Programming).

Position Key responsibilities
CO Monitoring and Evaluation Coordinator
Ensure an appropriate monitoring and evaluation (M&E) system is in place and is functioning satisfactorily. Periodically review and revise the system so that it is adapted appropriately to changing operating contexts.
Ensure relevant and timely M&E information is provided in user-friendly formats to key stakeholders, including beneficiary communities, CARE senior management and donors.
Provide training and mentoring for CO staff.
Act as a focal point to organise and manage monitoring reviews, evaluations and/or After Action Reviews (AARs).
RRT and RED roster M&E Specialists
Provide temporary support to the CO to establish baselines and set up M&E systems suited to the operating context.
Provide training and mentoring for CO staff.
May participate in a monitoring review, evaluation and/or facilitate an AAR.
Emergency Team Leader/Senior Management Team (SMT)
Ensure application of CARE’s Humanitarian Accountability Framework.
Ensure adequate resources are allocated in project budgets to cover M&E-related activities, including monitoring reviews, external evaluations and AARs.
Lead Member Quality and Accountability Focal Point
Monitor implementation of M&E systems for the emergency response and support technical advice where necessary.
Regional Humanitarian Coordinator
Promote and guide quality in the emergency programme, and ensure critical gaps are identified and addressed.
Crisis Coordination Group
Determine whether incident is a Type 2, 3 or 4 emergency, in which case the CO is required to fund and organise an AAR.
Agree on the need for an external evaluation and/or CARE monitoring visit(s).
CI Monitoring, Evaluation & Accountability Coordinator
Provide technical support to COs to help them comply with CARE’s humanitarian benchmarks.
Support ‘learning in’ (where lessons learned are applied in CARE’s emergency responses) and ‘learning out’ (where lessons learned from new emergencies are captured and shared beyond the CO).

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