My Communities

Thanks for your sharing. I like the most is that you highlighted the selection of tools is depended on conditions.

Tools should be simple and straight to the point, as including unnecessary information might be time consuming.

Very insightful module. Understand how important the right tools are for gathering the right data required.

Which is the best data collection tool?

A Spaces for recording metadata should be provided at the top of the form, where they will be easy to see. The information should includes the title of the form, the version of the form, the date the form was completed, where the form was recorded, and the name and title of the person who completed the form.

The rest of the data that will be recorded - the data that measures the indicator or indicators - should go into a table with several columns and rows. Most Participant Tracking Forms record one participant in each row of the table. Each column records a different type of data about that participant, such as name, age or location. Record the data in a tabler form:

Whenever a girl receives a micronutrients supplement

The age of the girl who receives the micronutrients supplement

The home town or village of the girl who receives the micronutrients supplement

The amount of the micronutrients supplement.

Last, write down any codes that will be used at the top or bottom of the form. A need to write the location code.

This is a beneficial feature of the M and E.

Creating data collection tools is a key step since they directly and heavily impact the quality of data that is collected which informs the organization on its progress.

the topic is very much interesting and its helpful for M&E planing.

Data collecting tools are forms, documents or guides that help an individual or an organization to collect their data in the best possible way.

Many different methodologies can be used for data collection and analysis. Most are based around a core
set of basic tools. These include interviews, focus group discussions, observation, photography, video,
surveys, questionnaires and case studies. Data may also be generated through direct measurement,
reviewing secondary data, and informal project / program management processes.

Data collection tools
A list of basic data collection tools includes the following. Interviews: Interviews are probably the most common
tool used in planning, monitoring and evaluation. They can be carried out with one person at a time (individual
interviews) or groups of people. They can be conducted through written questions via letters or email. Interviews may be structured, semi-structured or open-ended. Structured interviews are based around a core set of questions that are always asked in the same order. Semi-structured interviews also contain a core set of questions, but allow the interviewer to ask supplementary questions, or change the order in which questions are asked and administered formally or informally. They can be carried out face-to-face or through remote media such as telephone and Skype.

Case studies and stories of change: A case study is not a data collection tool in itself. It is a descriptive piece of
work that can provide in-depth information on a topic. It is often based on information acquired through one
or more of the other tools described in this paper, such as interviews or observation. Case studies are usually
written, but can also be presented as photographs, films or videos. Case studies often focus on people
(Individuals, households, communities). But they can also focus on any other unit of analysis such as
locations, organizations, policies or the environment. Stories of change are similar to case studies. However,
they have a specific focus on change, and are only usually developed after a project or program has
started.

Surveys and questionnaires: These are designed to collect and record information from many people, groups or organizations in a consistent way. A questionnaire is a form containing questions. It may be a printed form or one designed to be filled in online.

Questionnaires may be administered in many different ways. A survey, by contrast, is normally a large, formal
exercise. It typically consists of three different aspects: an approved sampling method designed to ensure the
survey is representative of a wider population, a standard questionnaire that ensures information is collected and recorded consistently, and a set of analysis methods that allow results and findings to be generated.

Focus group discussions: Focus group discussions (FGDs) are facilitated discussions, held with a small group of people who have specialist knowledge or interest in a particular topic. They are used to find out the perceptions and attitudes of a defined group of people. FGDs are typically carried out with around 6-12 people and are based around a short list of guiding questions, designed to probe for in-depth information. FGDs are often used to solicit the views of those who would not be willing or able to speak up at larger group meetings. They may also be used to access the views of minority or disadvantaged groups, such as women, children or people with disabilities.

Observation: At its most simple, observation involves seeing’ things – such as objects, processes, relationships, events – and formally recording the information. There are different types of observation. Structured or direct observation is a process in which observations are recorded against an agreed checklist.
Expert observation is usually carried out by someone with specific expertise in an area of work and involves the expert observing and recording information on a subject. Observation may also be carried out as a participatory exercise. Where this is the case the intended beneficiaries of a project or programs are involved in planning an observation exercise, observing, and discussing findings.

Photography and video: Photographs and videos show still or moving images. Photographs can be used on
their own, but are more often accompanied by written captions, providing additional information. Videos are
often accompanied by a commentary. The use of photography and video has become increasingly common within M&E over recent years. This is partly because of improvements in mobile phone technology, which has increasingly enabled people to produce cheap, high quality audio-visual products.

Many different methodologies can be used for data collection and analysis. Most are based around a core
set of basic tools. These include interviews, focus group discussions, observation, photography, video,
surveys, questionnaires and case studies. Data may also be generated through direct measurement,
reviewing secondary data, and informal project / program management processes.

Data collection tools
A list of basic data collection tools includes the following. Interviews: Interviews are probably the most common
tool used in planning, monitoring and evaluation. They can be carried out with one person at a time (individual
interviews) or groups of people. They can be conducted through written questions via letters or email. Interviews may be structured, semi-structured or open-ended. Structured interviews are based around a core set of questions that are always asked in the same order. Semi-structured interviews also contain a core set of questions, but allow the interviewer to ask supplementary questions, or change the order in which questions are asked and administered formally or informally. They can be carried out face-to-face or through remote media such as telephone and Skype.

Case studies and stories of change: A case study is not a data collection tool in itself. It is a descriptive piece of
work that can provide in-depth information on a topic. It is often based on information acquired through one
or more of the other tools described in this paper, such as interviews or observation. Case studies are usually
written, but can also be presented as photographs, films or videos. Case studies often focus on people
(Individuals, households, communities). But they can also focus on any other unit of analysis such as
locations, organizations, policies or the environment. Stories of change are similar to case studies. However,
they have a specific focus on change, and are only usually developed after a project or program has
started.

Surveys and questionnaires: These are designed to collect and record information from many people, groups or organizations in a consistent way. A questionnaire is a form containing questions. It may be a printed form or one designed to be filled in online.

Questionnaires may be administered in many different ways. A survey, by contrast, is normally a large, formal
exercise. It typically consists of three different aspects: an approved sampling method designed to ensure the
survey is representative of a wider population, a standard questionnaire that ensures information is collected and recorded consistently, and a set of analysis methods that allow results and findings to be generated.

Focus group discussions: Focus group discussions (FGDs) are facilitated discussions, held with a small group of people who have specialist knowledge or interest in a particular topic. They are used to find out the perceptions and attitudes of a defined group of people. FGDs are typically carried out with around 6-12 people and are based around a short list of guiding questions, designed to probe for in-depth information. FGDs are often used to solicit the views of those who would not be willing or able to speak up at larger group meetings. They may also be used to access the views of minority or disadvantaged groups, such as women, children or people with disabilities.

Observation: At its most simple, observation involves seeing’ things – such as objects, processes, relationships, events – and formally recording the information. There are different types of observation. Structured or direct observation is a process in which observations are recorded against an agreed checklist.
Expert observation is usually carried out by someone with specific expertise in an area of work and involves the expert observing and recording information on a subject. Observation may also be carried out as a participatory exercise. Where this is the case the intended beneficiaries of a project or programs are involved in planning an observation exercise, observing, and discussing findings.

Photography and video: Photographs and videos show still or moving images. Photographs can be used on
their own, but are more often accompanied by written captions, providing additional information. Videos are
often accompanied by a commentary. The use of photography and video has become increasingly common within M&E over recent years. This is partly because of improvements in mobile phone technology, which has increasingly enabled people to produce cheap, high quality audio-visual products.

Data collecting tools are forms, documents or guides that help an individual or an organization to collect their data in the best possible way.

As important as the role of a data collection tool in a project, it effectiveness/ appropriateness is strongly related or dependent on the Data collection method adopted

As important as the role of a data collection tool in a project, it effectiveness/ appropriateness is strongly related or dependent on the Data collection method adopted

Surveys are indeed one of the common or frequently used data collection tools. Great job by your team.

I also recommend online data collection tools for surveys in instances where proximity to respondents is a challenge provided there is a stable internet connection in the project site.

Training for users of data collection tool to be deployed is very vital as it ensures data quality necessary for proper projecting implementation

I think some tools need a space for ID number, next of kin , sign and date participant recieve the loan

Creating a data collection was a bit hard for me to understand but a figure it out. And I felt that it can be flexible in order to adapt in your project.

Creating data method is very important as not all methods suits the project at hand.

Before creating data tools, it is expected that the type of tool would have already been selected.
All tools should be easy to fill and understand, it should include metadata like name and version of the form, name, and title of the person completing the for, the location the information is being filled, and the date of data recording. this metadata is important to enable the project manager to trace the source of data and to manage/track data adequately.

Some data-collecting tools might require expertise to create others might not require so much expertise. it is thus important to take into cognizance the level of expertise of whoever is creating this tool.

After creating tools, it's important to test the tool to find errors or areas that require improvement. Correct the tool as necessary, and train staff on the use of the tool before administering the tool.

I love this topic because i do write research proposals and research reports. I have learned a lot, especially how to create the tools.

creating data collection tool by considering who, when where and how questions to assure the clarity of data. as well as we have to test to check its validity if common mistakes happen, vague words and so on.

Nous comprenons qu'il est important de faire des pretests à chaque fois qu'un nouveau formulaire est élaboré...
Aussi lors de l'élaboration du formulaire, il faudrait tenir compte de la personne qui se chargera de la collecte et de leur compréhension .

In my opinion, data collection tools are very important in data collection and regard to M&E project planning.

While doing this, some tools are put in place like; surveys, interv iews, focus groups, community trainings, document reviews and laboratory measurements as methods. We should also consider their advantages and disadvantages.
We must consider questions like; what?, who?, how often?, by whom?, and can we do it

We also must remeber tips on how to create data collect tools like; identifying the person to use the tool, focus on essential information, collecting metadata, pretesting the tool and, traing the staff on how to use the tool.
We must be able to design and create a tracking form for participants in the project.

The five steps for the creation of the form are very important, but in my experience, sometimes the application of the tools is influenced by other unforeseen variables. In this case, it is important to be able to have the flexibility to modify and improve the data collection tools.
I found this module 4 is very interesting as it underlines the importance of systematization in data collection.
Thanks

What I observed is once you fully understand your indicator, creating a participant tracking form is very easy and straightforward

Creating a Data Collection Tools is very important, although is time-consuming, and expensive process. It is also important to ask: how can you collect all the information that you need?
It is also important to group your indicators into collections that can be measured with the same tool if they share the same: Data Collections method, Source and Collection schedule.

Youth Center Monitoring Form.docx

The creation of participants Tracking form is the core part of data collection that when messed can lead to difficulty in determining the objectives of the M&E plan

The creation of participants Tracking form is the core part of data collection that when messed can lead to difficulty in determining the objectives of the M&E plan

There are several steps involved in creating data collection tools for monitoring and evaluation:

1. Identify the key indicators or metrics that will be used to measure performance or progress.
2. Develop a data collection plan that outlines the specific data that will be collected, the methods that will be used to collect it, and the frequency of data collection.
3. Design the data collection tool, which can include surveys, questionnaires, checklists, or other forms of data collection. It's important to make sure that the tool is user-friendly and easy to understand.
4. Test the data collection tool with a small sample of users to identify any issues or areas for improvement.
   Implement the data collection tool and train data collectors on its use.
5. Monitor data collection to ensure that it is being done correctly and that the data being collected is accurate and reliable.
6. Use the collected data to evaluate performance and make adjustments as needed.
   It is also important to ensure data security and privacy while collecting data.

Pre testing of selected collection tool and training of data collectors are very important.

Pre testing of selected collection tool and training of data collectors are very important.

Pre testing of selected collection tool and training of data collectors are very important.

During the planning process of the M&E study that you are going to conduct you will need to decide what data and information to collect to support you in measuring and assessing the progress. Also devise way of how you will collect the data using these methods. Data collection methods will depend on the kind of indicators and the key questions that you have identified and other required information.

Why it is important creating Data Collection Tools?
Creating Data Collection Tools is crucial because it is a key that lead us to a needed direction. Creating Data Collection Tools helps to think about and to choose correct tools that satisfy the established objective.

The data collection tool requires details such as the name of the participant, Town, age, and amount of the loan. What else have I left?

data collected

Identify Goals and Performers.
Create Investigative Questions.
Develop a Data Collection Plan.
Create Data Collection Instruments.
Collect Data.
Analyze Data and Identify Gaps.
Summarize Findings

the following design tip should to be useful regardless of the type of data collection tools that you are creating.

1. identify who will use the tool .

Data is the major components of any M&E exercise because, data provides the researcher to decide how to move forward. Therefore, collecting good data always decides the success of M&E exercise. If the researcher can not collect data properly, the data may give different result. While collecting data, it should be focus on proper tools of data collection. These tools may be-interview, survey, observation, workshop etc.

Creating data collection tools is a key step since they directly and heavily impact the quality of data that is collected which informs the organization on its progress.

In creating data collection tools you must follow the below steps
Identify Goals and Perform
Create Investigative Questions.
Develop a Data Collection Plan.
Create Data Collection Instruments.
Collect Data.
Analyze Data and Identify Gaps.
Summarize Findings & Prioritize Actions.

Je viens de maitriser dans ce module 4 après avoir créer le formulaire il faut le tester.
Aussi il y a six étapes pour créer un formulaire des participant et sans oublier les différents consignes de remplissage du formulaire.
J'ai aussi compris que dans une récolte des je donne laisse une place pour les types de métadonnées.

To design or create a data collection toon, there is need to keep the objectives of a project at the back of the mind, that alone gives one the green light to choose what is the easy method or tool to use to assess the indicators listed in M&E plan.

And be in a language that's easily understood by at least 75% of the study or project participants.

To design or create a data collection toon, there is need to keep the objectives of a project at the back of the mind, that alone gives one the green light to choose what is the easy method or tool to use to assess the indicators listed in M&E plan.

And be in a language that's easily understood by at least 75% of the study or project participants.

It is very important to create Data collection tools which suitable to someone's project indicator but also if I understand it well a project may have different indicators which can be measured using only one data collection tool or some indicator might be unique that can lead to the use of different data collection tools to measure it.

exactly but also we have to check if our data collection tool can be used to measure more than one indicator so that it can be easier for us and in case we find that there are some indicators that are unique we can decide to change it or if it worthy it to create their own data collection tools

Tools are very important and they should be tailored to the project

The module has been so helpful. Now, I understand the rudiments of data collection and storage.

Surname: First Name:__
Date: Zone:_____

S/N NAME OF PATIENTS NAME OF MEDICAL OFFICERS DISEASE CLASIF. LAB. TEST DRUG PRESCRIP.

Many different methodologies can be used for data collection and analysis. For people new to the world of monitoring and evaluation (M&E).
Interviews: Interviews are probably the most common tool used in planning, monitoring and evaluation. They can be carried out with one person at a time (individual interviews) or groups of people.
Focus group discussions: Focus group discussions (FGDs) are facilitated discussions, held with a small group of people who have specialist knowledge or interest in a particular topic. They are used to find out the perceptions and attitudes of a defined group of people. FGDs are typically carried out with around 6-12 people, and are based around a short list of guiding questions, designed to probe for in-depth information.
Observation: At its most simple, observation involves ‘seeing’ things – such as objects, processes, relationships, events – and formally recording the information. There are different types of observation. Structured or direct observation is a
process in which observations are recorded against an agreed checklist. Expert observation is usually carried out by someone with specific expertise in an area of work, and involves the expert observing and recording information on a
subject. Observation may also be carried out as a participatory exercise. Where this is the case the intended beneficiaries of a project or programme are involved in planning an observation exercise, observing, and discussing findings.
Surveys and questionnaires: These are designed to collect and record information from many people, groups or organisations in a consistent way. A questionnaire is a form containing questions. It may be a printed form or one designed to be filled in online. Questionnaires may be administered in many different ways. A survey, by contrast, is normally a large, formal exercise. It typically consists of three different aspects: an approved sampling method designed to ensure the survey is representative of a wider population; a standard questionnaire that ensures information is collected and recorded consistently; and a set of analysis methods that allow results and findings to be generated.

Many different methodologies can be used for data collection and analysis. For people new to the world of monitoring and evaluation (M&E).
Interviews: Interviews are probably the most common tool used in planning, monitoring and evaluation. They can be carried out with one person at a time (individual interviews) or groups of people.
Focus group discussions: Focus group discussions (FGDs) are facilitated discussions, held with a small group of people who have specialist knowledge or interest in a particular topic. They are used to find out the perceptions and attitudes of a defined group of people. FGDs are typically carried out with around 6-12 people, and are based around a short list of guiding questions, designed to probe for in-depth information.
Observation: At its most simple, observation involves ‘seeing’ things – such as objects, processes, relationships, events – and formally recording the information. There are different types of observation. Structured or direct observation is a
process in which observations are recorded against an agreed checklist. Expert observation is usually carried out by someone with specific expertise in an area of work, and involves the expert observing and recording information on a
subject. Observation may also be carried out as a participatory exercise. Where this is the case the intended beneficiaries of a project or programme are involved in planning an observation exercise, observing, and discussing findings.
Surveys and questionnaires: These are designed to collect and record information from many people, groups or organisations in a consistent way. A questionnaire is a form containing questions. It may be a printed form or one designed to be filled in online. Questionnaires may be administered in many different ways. A survey, by contrast, is normally a large, formal exercise. It typically consists of three different aspects: an approved sampling method designed to ensure the survey is representative of a wider population; a standard questionnaire that ensures information is collected and recorded consistently; and a set of analysis methods that allow results and findings to be generated.

The module has been so helpful. Now, I understand the rudiments of data collection and storage.

When creating data collection tools, it is important to; identify who will use this tool like their experience and education. Focis on collecting essential information so as not to complicate the tool.

Using pre-existing data collection tools is easier and convenient

Data collection is important so but analyze the data require skills!

Data collection tool can be designed by first determining the purpose of the tool and the data type to collect. then secondly, we will need to choose the platform to be build the data collection tool on. then we can design the data collection form or questionnaire or even peer educator session diary and come up with appropriate answer format. Once it is done, test the tool to ensure it works well then deploy for data collection

Metadata is very important to provide a wide range of information. This is key to evaluate later the success of the project.
If possible, try to collect as much as metadata possible to enable a good and accurate evaluation.
It's also important during data collection to protect the privacy of the data provider or the interviewer, especially if sensitive information are asked.

Metadata is very important to provide a wide range of information. This is key to evaluate later the success of the project.
If possible, try to collect as much as metadata possible to enable a good and accurate evaluation.
It's also important during data collection to protect the privacy of the data provider or the interviewer, especially if sensitive information are asked.

Metadata is very important to provide a wide range of information. This is key to evaluate later the success of the project.
If possible, try to collect as much as metadata possible to enable a good and accurate evaluation.
It's also important during data collection to protect the privacy of the data provider or the interviewer, especially if sensitive information are asked.

Metadata is very important to provide a wide range of information. This is key to evaluate later the success of the project.
If possible, try to collect as much as metadata possible to enable a good and accurate evaluation.
It's also important during data collection to protect the privacy of the data provider or the interviewer, especially if sensitive information are asked.

You are right indeed. It's compulsory to test your Form and correct it before going to the field

Generally once you practice regularly it becomes easy to acquire skills.
However, analyzing collected require skills

Generally once you practice regularly it becomes easy to acquire skills.
However, analyzing collected require skills

Generally once you practice regularly it becomes easy to acquire skills.
However, analyzing collected require skills

Creating data collection tools involves designing instruments such as surveys, questionnaires, or forms, that gather information efficiently and accurately. It involves determining the purpose of data collection, defining the target audience, choosing the right questions, and testing the tool for validity and reliability. Effective data collection tools are user-friendly, straightforward, and precise. Careful planning and consideration of the collection process is crucial to ensure accurate data and valuable insights.

For very large projects working in different area with a very large target, it can be very useful to tigitize participants tracking form.

For very large projects working in different area with a very large target, it can be very useful to tigitize participants tracking form.

For very large projects working in different area with a very large target, it can be very useful to tigitize participants tracking form.

Every project should have a well structured

Role play for pretesting a tool could be misguiding because of the difference in the knowledge level of the real respondents and the person who is participating in the role play. It is better to pre-test the tool in a real situation.

Many different methodologies can be used for data collection and analysis. Most are based around a core set of basic tools. These include interviews, focus group discussions, observation, photography, video, surveys, questionnaires and case studies.

I have gained a lot in this course of data collection tools.

Creating data collection tools looks very simple, but when you go series into creating participant trucking tool you will find the communication gaps between the data collectors and your management in the past. I have been giving some trucking tool to my subordinate to collect data's but they didn't address all the data's due to lack in instruction and clarity. know i know what was the problem.

Creating data collection tools looks very simple, but when you go series into creating participant trucking tool you will find the communication gaps between the data collectors and your management in the past. I have been giving some trucking tool to my subordinate to collect datas but they didnt address all the datas due to lack in instruction and clarity. know i know what was the problem.

creating data collection tools necessitates a clear and expert understanding of the objectives and outcomes.

• It also needs a clear understanding of the environment
• The collection tool needs to be clear and direct

Many different methodologies can be used for data collection and analysis. Most are based around a core set of basic tools. These include interviews, focus group discussions, observation, photography, video, surveys, questionnaires and case studies

-Surveys.

-Interviews.

-Focus Group.

-Observation.

Humanitarian Data eXchange (HDX) is an online portal. It stores humanitarian data in various formats.

You can use it to find, share and use humanitarian data, all in one place.

Satellites can track the earth 24 hours per day. They produce digital images covering a wide area. They can show, for example, how an area looked like before a natural hazard took place, and after. Satellite images are important for developing maps.
Missing Maps is an open, collaborative project. Everyone can help to map areas where humanitarian organisations are active, as follows:
Remote volunteers trace satellite imagery into OpenStreetMap (OSM).
Community volunteers add local detail such as neighborhoods, street names, and evacuation centers.
Humanitarian organizations use the mapped information to plan risk reduction and disaster response activities that save lives.

Sometimes websites publish data in the form of tables. The data in the tables may be difficult to access, or there may be many tables with data.

Web scraping tools can collect or ‘scrape’ these published data in an automatic way. They can do this for many websites and in a very short amount of time.

News articles published on news websites can contain important facts and details about disasters:
The time of occurrence.
The location.
The number of people injured.
Images of affected areas.
News article scraping is a method to collect or ‘scrape’ relevant data from many published news articles. Special tools can do this in an automated way.

Data collection is an essential part of the ME plan but choosing Data collection tools is the most important part as it dictates effectiveness of your project based on information collected.
Data collection methods include surveys, focus groups, interviews, observation, document review, laboratory measurements, community workshops/meeting but are not limited.
your project could adapt more data collection tools depending on the type of project and how big it is or the intended data the project aspires to gather
Data collection tools need to answer the what ( kind of dats will you need to collect), who ( people who can provide data), How often(ie weekly or annually depending on how big the project is or the amount of time that the project has to be accomplished), By whom (who will be collecting the data)

-Surveys.

-Interviews.

-Focus Group.

-Observation.

Humanitarian Data eXchange (HDX) is an online portal. It stores humanitarian data in various formats.

You can use it to find, share and use humanitarian data, all in one place.

Satellites can track the earth 24 hours per day. They produce digital images covering a wide area. They can show, for example, how an area looked like before a natural hazard took place, and after. Satellite images are important for developing maps.
Missing Maps is an open, collaborative project. Everyone can help to map areas where humanitarian organisations are active, as follows:
Remote volunteers trace satellite imagery into OpenStreetMap (OSM).
Community volunteers add local detail such as neighbourhoods, street names, and evacuation centers.
Humanitarian organizations use the mapped information to plan risk reduction and disaster response activities that save lives.

Sometimes websites publish data in the form of tables. The data in the tables may be difficult to access, or there may be many tables with data.

Web scraping tools can collect or ‘scrape’ these published data in an automatic way. They can do this for many websites and in a very short amount of time.

News articles published on news websites can contain important facts and details about disasters:
The time of occurrence.
The location.
The number of people injured.
Images of affected areas.
News article scraping is a method to collect or ‘scrape’ relevant data from many published news articles. Special tools can do this in an automated way.

From my experience, not training users and providing instructions on how to use data collection tools might be detrimental to the entire process as it might end up getting in the way of all information you hoped to collect while creating the data collection tool.

I believe unless you absolutely have no way of doing it, you are in a much better position if you pretest tools in a real environment in which the tool shall be used .

Data collection is an essential part of the ME plan but choosing Data collection tools is the most important part as it dictates effectiveness of your project based on information collected.
Data collection methods include surveys, focus groups, interviews, observation, document review, laboratory measurements, community workshops/meeting but are not limited.
your project could adapt more data collection tools depending on the type of project and how big it is or the intended data the project aspires to gather
Data collection tools need to answer the what ( kind of dats will you need to collect), who ( people who can provide data), How often(ie weekly or annually depending on how big the project is or the amount of time that the project has to be accomplished), By whom (who will be collecting the data)

Creating the data collection tool is most importance for any M&E plans
Among those tool is Participants tracking form with the following steps.

1. Understand your indicator
2. Decide which types of information to record
3. Decide how your form will be filled in
4. Create your form
5. Test your form
6. Revise your form

Almost all monitoring and evaluation work involves data collection. There are many ways of collecting data. Data can be collected through basic tools, such as interviews, observation and surveys. This data can be analysed in a variety of different ways. More complex approaches combine different processes of data selection, collection and analysis within a defined tool or methodology.

Data collection tools are really important in order to monitor progress during the course of the project. The participant tracking form is an interesting tool that captures all the necessary information for all participants.

Data collection tools are really important in order to monitor progress during the course of the project. The participant tracking form is an interesting tool that captures all the necessary information for all participants.

Data collection tools are really important in order to monitor progress during the course of the project. The participant tracking form is an interesting tool that captures all the necessary information for all participants.

I've seen many program data collection tools that are imprecise--they don't actually measure what the facilitators wish to measure. Training in how to design data collection tools is incredibly important if we want to be able to show real results.

Je trouve que la création d'un outil de collecte de donné est essentiel pour la réussite de nos projets.

Chaque organisation doit créer un formulaire de suivi évaluation pour bien gérer les indicateurs.

I personally think this is one of the most critical aspects of M&E and therefore requires sufficient time and keen review to ensure that the tools developed are capable of capturing the requires data. If the tools developed are of low quality, it not only makes the analysis process hard but also compromises the quality of the findings. And findings that cant be relied on by management are basically useless. This therefore means that as we work through the process of developing these tool, we ensure that they are of quality and are capable of capturing sufficient data.

cretaing data collection tools alowed you to be ensure that data you will be collect manage with efficiency

Data collection and analysis can be done using a wide range of approaches. Most are built on a foundation of fundamental tools. These include interviews, surveys, focus group discussions, observations, case studies, and questionnaires.

tips:
-identify who will use the tool
-focus on essential information
-collecting metadata
-pretest your tool
-train staff to use tool

Creating data collection tools is key for data collection to be successful. The process can be time consuming and hence one needs to find out the most appropriate data tool to use in collecting more data, to avoid having to create many data collection tools. If by any chance one is collecting a type of data that was collected before in a previous project, they can use the data collection tools used then to safe time, energy and finances. A person has to consider who is using the tool, how long it will be in use and how frequent, how expensive the tool is to create, use and maintain among other factors before creating a data collection tool.
The most versatile data collection toll in the Participant Tracking Form.

Selecting the right type of data colleciong tool will help the data collector to get the required or needed data to arrive at the right forcasting of the fate of the project under study.

When creating data tools one should always consider the data that is being collected, where it is being collected, how it is going to be collected, who is going to collect the data and how often the data will be collected.
It is essential to know the amount of data being collected to avoid straining and ensure accuracy

When creating the data collection tool you must know the goals of your project