My Communities

before creating any data collection form, it is pertinent to take some key factors into consideration. for instance, the knowledge level of the user in terms of qualification, experience among others.

this learner's view is in line with mine

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

**Sample Post: One way to to create tools that are simple to use is to use language which is understandable to every one.

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

One way to to create tools that are simple to use is Here are the Questions I'm dealing with
What?

Who?

how many times?

By who?

Can we do it?
This is essential to help you succeed with your tracking form

Using language that is clear and concise is of the upmost importance, especially when designing a tool that will be used by people with a different first language. Avoid using multiple words to describe the same thing, and try to keep sentences as short and simple as possible.

one way to create tools that are simple to use is hitting out the essential elements first in a simpler language.

One way to create tools that are simple to use is to hit out the most relavant items first and ensure that the tool is not time consuming

By creating a way to actively collect program data such as survey results or text messages from constituents, or handwritten notes from staffs. From online surveys and qualitative narrative analysis software to text messaging and mobile apps, technology can help obtain and manage that data in the field.

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.
How can you make sure that you are creating data collection tools that your users will be able to use easily?

By creating a way to actively collect program data such as survey results or text messages from constituents, or handwritten notes from staffs. From online surveys and qualitative narrative analysis software to text messaging and mobile apps, technology can help obtain and manage that data in the field.

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

I can offer the following tools for users with low level of education, training and language fluency:

1. Write using simple, short sentences: Add pronunciation guidelines for more challenging words or industry-specific terminology.
2. Maximize the use of visuals such as infographics and relevant stock photos: A picture speaks a thousand words and with any audience, imagery helps the message stick.

@RCPparticipant said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.
How can you make sure that you are creating data collection tools that your users will be able to use easily?
What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?
After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.
Sample Post: One way to to create tools that are simple to use is ________________ .

One way to to create tools that are simple to use is to test the language in the tool with a non-native English speaker.

Yes you are right. Because, if the chosen language is not tested before launching the program it might disrupt the whole process.

Simplicity is very important. Create tools in a manner that a 3rd party will be able to use even in your absence

@kosselegue said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

One way to to create tools that are simple to use is Here are the Questions I'm dealing with
What?

Who?

how many times?

By who?

Can we do it?
This is essential to help you succeed with your tracking form

I totally agree

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

One way to to create tools that are simple to use is to use simple words and to give maximum instructions so that the interpretation be the same at every levels. local language translators should also be provided depending on the context.

Use simple language, make it specific and easy to fill in

One sure way of ensuring that your data tool is clear and understandable to those using it pre-testing it with a person who did not participate in designing it. Again, you need to use simple language and provide interpretation of words likely to cause confusion.

Prepare tool in a manner that it will be user friendly

Make your data collection tool organize, meaningful, simple.
Explain tricky sections, guiding participant on data sheet, communicate in language of participants

@Ojamalia said in Module 4 Discussion: Creating Data Collection Tools:

Prepare tool in a manner that it will be user friendly

Good

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

One way to to create tools that are simple to use is ________________ .

One could create tools that are simple to use by:

1. Eliminating/removing ambiguous words from the data collection instrument and/or instructions;
   2.Using short and precise questions/questionnaires;
2. Using short, simple sentences;
3. Using graphics as and when necessary/needed;
   5.Focusing on what needs to be collected (don't beat about the the bush);
   6.Being sensitive to the local culture/meaning of some words;
   7.Pilot testing the questionnaire/data collection method (s) to remove bugs/biases.
4. Using interpreters as and when needed.

One way to create tools that are simple to use is to create tools with very easy and direct words . You can further run a test with different category of people (educated and non educated) to confirm if it is properly understood.

One way to create tools that are simple to use is to create tools with very simple and direct words . You can further run a test with different category of people (educated and non educated) to confirm if it is properly understood.

Ways to create tools that are simple to use are by:

• Using a simple and clear language which will be easily understood by a less educated, less trained and less language fluent user.
• Using clearly described codes to condense information whenever possible and make the tool look less ambiguous in appearance.
• Avoiding creating a tool which will record too many non-essential data as this will possibly result to difficulty in use.

By using the simple words/phrases and the language that the users will easily understand. Avoid using jargon and it is important to pretest in order to determine whether or not, the language is understood and not offensive

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

One way to to create tools that are simple to use is ensuring the tool is simple to use by any person. The language used in the tool should also not be complex. The test results of the tool are very critical as it will inform on what to edit or modify. For instance, the language used should be simple such that different people reading the same statement will have one understanding of the statement. By this, you can be sure that the correct data will be extracted.

@Innocy88 said in Module 4 Discussion: Creating Data Collection Tools:

By using the simple words/phrases and the language that the users will easily understand. Avoid using jargon and it is important to pretest in order to determine whether or not, the language is understood and not offensive

I concur

@Toni5459 said in Module 4 Discussion: Creating Data Collection Tools:

Ways to create tools that are simple to use are by:

• Using a simple and clear language which will be easily understood by a less educated, less trained and less language fluent user.
• Using clearly described codes to condense information whenever possible and make the tool look less ambiguous in appearance.
• Avoiding creating a tool which will record too many non-essential data as this will possibly result to difficulty in use.

This is very helpful @Toni5459

@BLUESKY said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

One way to to create tools that are simple to use is ________________ .

One could create tools that are simple to use by:

1. Eliminating/removing ambiguous words from the data collection instrument and/or instructions;
   2.Using short and precise questions/questionnaires;
2. Using short, simple sentences;
3. Using graphics as and when necessary/needed;
   5.Focusing on what needs to be collected (don't beat about the the bush);
   6.Being sensitive to the local culture/meaning of some words;
   7.Pilot testing the questionnaire/data collection method (s) to remove bugs/biases.
4. Using interpreters as and when needed.

Very nice

As an expert of monitoring and evaluation its my duty and need to know the kind of pipo I will use to collect the data for our evaluations, I need to know also their level of education and the languages they speak in collation with the community and sending to so that they are able to communicate effectively with the participants who will be coming

One way to create tools that are simple is by focusing on essential information needed to measure the indicators.

@dnyakeya said in Module 4 Discussion: Creating Data Collection Tools:

By having clarity on the intended purpose and data that you wish to collect. Simplicity should be your guiding principle when designing such tools to enhance usability by the target audience. Use of legible and palatable language appropriate to the audience should also be considered.

I like the submission that simplicity should be one's guiding principle while creating the tool.

One way of creating data collection tools that are easy to follow is to make sure that they are in consonance with th indicators m assured and also practicable.

Communication at the level of the participants I believe is key

Essential items helps to reduce ambiguity and enhances clarity

Participants involvement in testing the tools is also necessary

That's right @Chigozy

One of the ways that data collection tools Identifying the most common injuries

one way to create tools that are simple to use is by using simple and understandable words/language for the users

creating data collection tools that user will understand we have to consider for the following:
.to consider the language of the user the people that you want to fill the form
.to design simple and easy form that everybody can understand
.to use simple and common codes that can understand everyone

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

Sample Post: One way to to create tools that are simple to use is ________________ .

When creating data collection tools, it should be as simple as possible without loosing on intended use. Complex tools will require a lot of training to used competently and is bound for misinterpretation by users.

Since education/competence level of tool designers, data collectors and respondents will be different, it is important to have in mind all this. And a such data collectors should be given adequate training and avail in house prototyping of data collections. Also, language and culture of participants should be factored in. A times specific community have dialects that might be specific things even within a larger targeted people. A good moderator and team dynamic of data collectors should be given a consideration.

In order to create a data collection tool that will be used easily by low educated people ,one should consider to use the language that is easily understood and also the type /group of people that you are targeting.The form should also be short and precise.

Data Collection is the most important step, by which we bring the feedback of project to be discussed for decision makers. Some tips can be:

• No words just symbols, or images that are well known in that town
• Use simple language prior a local one,
• if possible fill with few Info, which can cover what we need to know
• User can be a person, who lives there, who knows the habits, culture, etc
• Use the Projects Members, and the users to test the form.

One way to creating tools that are simple to use is to identify and understand the people who will use the tool. Understanding their level of education, language fluency (English), and how comfortable they are using the tool is a great way to eliminate misunderstanding. Interacting with them by asking questions and incorporating their answers will to the form will ensure that everyone is clear and on the same page. When creating such a tool, ensure you engage interpreters or translators to capture details of people with low education, training, and language fluency.

@apostledavid58 said in Module 4 Discussion: Creating Data Collection Tools:

words that are not complex in explaining how the tool is to be used

By doing the workshop of the all the stakeholder intially we can frame out the participant tracking form and we have not to include jargon words. Simply we have to link the daily activities with the project and take the staffs views on that. It helps us to design a proper participant tracking form

One way to create a data collection tool is to answer the questions of what kind of data do we need to collect, who will provide the data, how often will the data be collected? who will be collecting the data and do we have the capability to collect the data?. To develop a good tool it is important to identify who will use the tool, the tool should only focus on important information that will help measure the indicator, should be able to record a meta data, tool should be tested, revised and users trained on how to use the tool

As an M&E crating data collection tools for data collection at community level either for feedback or survey; their are some few key point to remember when crating a data collection tools.

1. Always try to make the tools very simple and use simple languages that can be easily interprete by the Data collector or enumerator.
2. Do not use too many code bank, use simple and clear instructions if possible each set of questions. If you are crating a tools for two or three indicators divide the questionnaire into section (A to E for instance) clearly explain the importance and how it will be filled by the data collectors.

One way to to create tools that are simple to use is by ensuring that you avoid technical jargon when designing the tool and ensuring that it is only capturing essential information to avoid complexity. Also, it is always wise to pretest your tool with the target population or population with similar characteristics as the target population in order to ensure that your tool is okay and questions are well-understood by the respondents especially in case of interviews and surveys.

One way to create tools that are simple to use is to use simple and explanatory language that the user can understand and also key words (the meaning of abbreviations used) should be provided at the bottom of the form when using abbreviations such MA, KM etc.

The tools should use simple language( Plain English). It should avoid professional jargon and should not be ambiguous. The tools should be created to collect the minimum possible data ( Should not collect necessary data). Where possible clarifications for some questions should be given in parenthesis

@LilyB said in Module 4 Discussion: Creating Data Collection Tools:

@BLUESKY said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

One way to to create tools that are simple to use is ________________ .

One could create tools that are simple to use by:

1. Eliminating/removing ambiguous words from the data collection instrument and/or instructions;
   2.Using short and precise questions/questionnaires;
2. Using short, simple sentences;
3. Using graphics as and when necessary/needed;
   5.Focusing on what needs to be collected (don't beat about the the bush);
   6.Being sensitive to the local culture/meaning of some words;
   7.Pilot testing the questionnaire/data collection method (s) to remove bugs/biases.
4. Using interpreters as and when needed.

Very nice

Sure use of graphics and being sensitive to culture is very important. Also use of acceptable language especially when collecting personal information can help

Using a simple words and languages for both the form and instructions
Ensuring the table is well detailed and outlined
Ensuring the keys and simple and easily visible and accessible

What i could suggest to make the tool simple is to have it short and clear,have instructions on how to fill in.for each question have a translation beneath.lastly use simple symbols e,g.Y for Yes and N for No

@Asjawara said in Module 4 Discussion: Creating Data Collection Tools:

As an M&E crating data collection tools for data collection at community level either for feedback or survey; their are some few key point to remember when crating a data collection tools.

1. Always try to make the tools very simple and use simple languages that can be easily interprete by the Data collector or enumerator.
2. Do not use too many code bank, use simple and clear instructions if possible each set of questions. If you are crating a tools for two or three indicators divide the questionnaire into section (A to E for instance) clearly explain the importance and how it will be filled by the data collectors.

This is clear and to the point..I agree with you

@asimao said in Module 4 Discussion: Creating Data Collection Tools:

Data Collection is the most important step, by which we bring the feedback of project to be discussed for decision makers. Some tips can be:

• No words just symbols, or images that are well known in that town
• Use simple language prior a local one,
• if possible fill with few Info, which can cover what we need to know
• User can be a person, who lives there, who knows the habits, culture, etc
• Use the Projects Members, and the users to test the form.

very brilliant points here I concur..Thank you but with symbol and pictures requires little info in writing too.

@LilyB said in Module 4 Discussion: Creating Data Collection Tools:

@Innocy88 said in Module 4 Discussion: Creating Data Collection Tools:

By using the simple words/phrases and the language that the users will easily understand. Avoid using jargon and it is important to pretest in order to determine whether or not, the language is understood and not offensive

I concur

I agree with the submission.simplicity and clarity is key

The participants list is an excellent tool, maybe I would add the survey methodology or a focal group

One way to to create tools that are simple to use is just to keep the perimeter shot and simple, I.e it should not be a long sentence, no ambiguity, and time saving.

@philistine said in Module 4 Discussion: Creating Data Collection Tools:

What i could suggest to make the tool simple is to have it short and clear,have instructions on how to fill in.for each question have a translation beneath.lastly use simple symbols e,g.Y for Yes and N for No

I totally agree with you..

@charlesngandu said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.
How can you make sure that you are creating data collection tools that your users will be able to use easily?
What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?
After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.
Sample Post: One way to to create tools that are simple to use is ________________ .

1. The data collection tools should be simple and easy to understand with simple language.
2. The language must be simple and designed in a way which can be followed by anyone.
3. Use simple language to make everyone understand
4. Use the Codes = such as Marsabit: MA
   @charlesngandu: Am in total agreement about language that is simple and understood by all. My problem is that in communication, you cannot be too sure what this simple language is. People tend to always misinterpret even the simplest instructions for so many different reasons (the environment, our education level etc).

1. use language that can be understood easily
2. develop an o non ambiguous document
3. Conduct a training for the data collectors to make them familiar with the tools

One way to create a simple tool is to have a brainstorming with experienced or engaged staff.

The best way to create a data collection tool that will suit everybody,is by using a simple language that everyone will understand.Also using codes that are familiar and interpretable to those who have not gone to school.

@apostledavid58 said in Module 4 Discussion: Creating Data Collection Tools:

To use words that are not complex in explaining how the tool is to be used

That's true @apostledavid58, it's very important to use simple language, and also instructions stated on how to use the tool must be included...

@Bilha-Joy said in Module 4 Discussion: Creating Data Collection Tools:

The best way to create a data collection tool that will suit everybody,is by using a simple language that everyone will understand.Also using codes that are familiar and interpretable to those who have not gone to school.

I agree with you @Bilha-Joy, it would be better to train the team on how to use the tool,..

@zheenbekovb said in Module 4 Discussion: Creating Data Collection Tools:

One way to create a simple tool is to have a brainstorming with experienced or engaged staff.

@zheenbekovb, In that way you need to consider who the user of the tool will be, you need also to focus on essential informations.

Always to the point and use easy language.

I think is to create tool based on the indicator designed and nature of information you need to capture

@charlesngandu said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.
How can you make sure that you are creating data collection tools that your users will be able to use easily?
What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?
After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.
Sample Post: One way to to create tools that are simple to use is ________________ .

1. The data collection tools should be simple and easy to understand with simple language.
2. The language must be simple and designed in a way which can be followed by anyone.
3. Use simple language to make everyone understand
4. Use the Codes = such as Marsabit: MA

When creating the tools use simple language and using codes is better because it's easy to understand for both participants and field officer.

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?
the questions should be simple and clear to understand and interpret and that is why pretesting the tool is key in giving necessary feedback to reviewing the tool
What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?
by using simple language and translators
After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.
tool should directly answer to indicator to alleviate ambiguity

Sample Post: One way to to create tools that are simple to use is ________________ . by alliging the questions to the specific indicator

@Umar007 said in Module 4 Discussion: Creating Data Collection Tools:

@RCPparticipant said in Module 4 Discussion: Creating Data Collection Tools:

English speaker.

One way to create tools that are simple to use is to consider the target population with regards to their educational background, age otherwise look for able individuals to collect data

I agree with you on the need to understand the target population.

Another good way to create a good data collecting tools is to involve all the stakeholder on the project, doing this will reduce the risk of omission.

It is to use the simplest, non complex, basic language and medium they can understand and appreciate.

@RaphLungu said in Module 4 Discussion: Creating Data Collection Tools:

@charlesngandu said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.
How can you make sure that you are creating data collection tools that your users will be able to use easily?
What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?
After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.
Sample Post: One way to to create tools that are simple to use is ________________ .

1. The data collection tools should be simple and easy to understand with simple language.
2. The language must be simple and designed in a way which can be followed by anyone.
3. Use simple language to make everyone understand
4. Use the Codes = such as Marsabit: MA

When creating the tools use simple language and using codes is better because it's easy to understand for both participants and field officer.

I agree with you as regards to using simple language they can understand but I do not think coding will be a better option tnan the language.

Data collection includes gathering, storing, accessing, and using the original information.

There are different types of data collection, i.e. quantitative information collection, and qualitative information collection. The data collection methods that come under the quantitative type include Surveys and Usage data.

The data collection methods that come under qualitative type include Interviews, Focus Groups, and Document analysis.

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

Sample Post: One way to to create tools that are simple to use is _always by avoiding use of jargon but using simple language, avoid to much unnecessary entries, ask your self who,what, how, when, questions and you will come up with a simple tool to use. _______________ .

I will use the local language if possible that will give them the best understanding of what is at hand and help me get the best result

the learning tool should be simple and easy to understand, the words should be in the official language of the native community

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

Sample Post: One way to to create tools that are simple to use is to ensure the language used is simple to understand have some self explanatory and have been well tested and revised to give it a clear guidelines on how to use it , another way is to ensure it has the information that is needed in order to have a clear information needed to that effects. you need to indicate the data collection area when the data is collected time .indicate also period the data has been collected ,who to collect ages their gender .________________ .

@gabrieldas2013 said in Module 4 Discussion: Creating Data Collection Tools:

Data collection includes gathering, storing, accessing, and using the original information.

There are different types of data collection, i.e. quantitative information collection, and qualitative information collection. The data collection methods that come under the quantitative type include Surveys and Usage data.

The data collection methods that come under qualitative type include Interviews, Focus Groups, and Document analysis.

a trial

@Akinyele said in Module 4 Discussion: Creating Data Collection Tools:

@Umar007 said in Module 4 Discussion: Creating Data Collection Tools:

@RCPparticipant said in Module 4 Discussion: Creating Data Collection Tools:

English speaker.

One way to create tools that are simple to use is to consider the target population with regards to their educational background, age otherwise look for able individuals to collect data

I agree with you on the need to understand the target population.

education background is important to know the level of the education and to know whether one need assistance or not

@LilyB said in Module 4 Discussion: Creating Data Collection Tools:

@Innocy88 said in Module 4 Discussion: Creating Data Collection Tools:

By using the simple words/phrases and the language that the users will easily understand. Avoid using jargon and it is important to pretest in order to determine whether or not, the language is understood and not offensive

I concur

sure i agree with you.

@RaphLungu said in Module 4 Discussion: Creating Data Collection Tools:

@charlesngandu said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.
How can you make sure that you are creating data collection tools that your users will be able to use easily?
What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?
After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.
Sample Post: One way to to create tools that are simple to use is ________________ .

1. The data collection tools should be simple and easy to understand with simple language.
2. The language must be simple and designed in a way which can be followed by anyone.
3. Use simple language to make everyone understand
4. Use the Codes = such as Marsabit: MA

When creating the tools use simple language and using codes is better because it's easy to understand for both participants and field officer.

yes i concur with statement.

The data collection tool should be easy to use and the language must be their native language

You should use simple language for the participants to comprehend. The field officers should also guide the participants in filling the form

@NJERI_KARIUKI said in Module 4 Discussion: Creating Data Collection Tools:

One way to to create tools that are simple to use is by ensuring that you avoid technical jargon when designing the tool and ensuring that it is only capturing essential information to avoid complexity. Also, it is always wise to pretest your tool with the target population or population with similar characteristics as the target population in order to ensure that your tool is okay and questions are well-understood by the respondents especially in case of interviews and surveys.

I agree with you

One tip would be using simple language that would be understood and where possible use pictorial guidance. It would also be important to allow a person who understands the tool to train the person with language fluency challenges and test the tool to see if the user is capable of using the tool.

@anmilnda said in Module 4 Discussion: Creating Data Collection Tools:

I will use the local language if possible that will give them the best understanding of what is at hand and help me get the best result

I concur and once they understand how to use the tool, a person who understands the local language can translate the information in the tool without distorting it

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.
How can you make sure that you are creating data collection tools that your users will be able to use easily?
What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?
After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.
Sample Post: One way to to create tools that are simple to use is ________________ .

To ensure that you are creating and using the fewest possible tools, group your indicators into collections that can
be measured with the same tool. A group of indicators can be measured with the same tool if they share the
same:
Data Collection Method: Data for these indicators are collected using the same method:
interview, survey, etc.
Source: Data for these indicators come from the same source: a group of people, a place, an
environmental feature, etc.
Collection Schedule: Data for these indicators are collected on the same schedule: weekly,
monthly, annually, etc.
Once you have grouped your indicators, you may notice that a few of your indicators do not belong to any group.
If you find that you have an ungrouped indicator, ask: is it worth designing (or finding) a tool for this single
indicator? If not, could this indicator be eliminated or changed so that it could be grouped with other indicators?

Tips for learners is to note the following points;

Consider who the user of the tool will be by identifying who will use this tool. You consider questions like; what education does the user have? what experience has the user had in using data collection tools? how comfortable are they using this type of tool?
Collect essential information by focusing on information like participant's gender, location, education level, and age help to keep your tool from getting complicated.
Collect Metadata which explains how your data was collected
Have your tool pre-test which is best to ask a few different people to try using the tool to better understand if the tool is not misinterpreted differently.
Never assume that your tool is self-explanatory by training staff to use the tool and also include instructions to avoid inconsistency and inaccuracy of data collected due to different people interpreting the form differently.

1. The data collection tools should be simple and easy to understand.
2. The language must be simple and designed.
3. Use simple language for easy understanding
4. Avoid personal question in case of questionnaire i.e asking interviewer of his/her income
5. Avoid ambiguous questions at the start of questionnaire.
6. Use of code i.e M- male and F- female

@Dayan22 said in Module 4 Discussion: Creating Data Collection Tools:

The data collection tool should be easy to use and the language must be their native language

very true

@sune said in Module 4 Discussion: Creating Data Collection Tools:

One sure way of ensuring that your data tool is clear and understandable to those using it pre-testing it with a person who did not participate in designing it. Again, you need to use simple language and provide interpretation of words likely to cause confusion.

I agree with you but you should pre-test with people who are similar or somehow similar with the target population so as test the validity of the tool especially in case of surveys and interviews

I think its better to consider the level of education of the users, language they use if they don't understand English or any official language, find someone who knows that language to interpret.

some of the ways to create tools that simple to use include;

1. consideration of native language for which the tool is going to be used. in this case, the tool needs to be translated into the local languages for the natives to best understand it. not forgetting to retain the English version.
2. better understanding of the indicators. this helps you to easily identify the components to record or capture in the tool. for example, "number of farmers recruited as out-growers" there is need to draw a participants tracking form that entails details like; name of farmer, location, acreage planted, yield obtained, yield sold, and so on...
3. flexibility. A tool needs to be user friendly by anyone without M&E expertise but would like to use it.
4. consent form. certain tools like questionnaires require you to have a consent form for the participant, so put that in mind.
5. pre-test the tool by conducting a pilot study and determine its validity.

Keeping the tool simple by focusing on collecting essential information

The tools should be in the simplest language and easy to use for facilitators to collect accurate data.
The tool should be tested first whether it shows some degree of accuracy.

Module 4 is in full swing. Useful things in M&E are available for us to learn. Let us apply ourselves to learning these and apply things learnt to practical situations whenever such knowledge is required.

@damilola_adenusi said in Module 4 Discussion: Creating Data Collection Tools:

1. use language that can be understood easily
2. develop an o non ambiguous document
3. Conduct a training for the data collectors to make them familiar with the tools

Great work, @damilola_adenusi
Thanks for sharing your creative ideas for data collection tools.
What type of organization do you work for and how do you use these types of tools?please do well to share with us?

@damilola_adenusi said in Module 4 Discussion: Creating Data Collection Tools:

1. use language that can be understood easily
2. develop an o non ambiguous document
3. Conduct a training for the data collectors to make them familiar with the tools

Great work, @damilola_adenusi
Thanks for sharing your creative ideas for data collection tools.
What type of organization do you work for and how do you use these types of tools?please do well to share with us?

One way to create tools that are simple to use is to provide as many instructions as possible. Additionally, we can test the tool with people of different age and different literacy level. The variation of participants for testing is essential as you can identify the biases that can occur.

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.
Use simple language and always have the level of competence of the intended user in mind when creating a tool. If you have time, have one of the intended user participate in trying of the new tool.

Sample Post: One way to to create tools that are simple to use is ________________ .

Use simple language and always have the level of competence of the intended user in mind when creating a tool. If you have time, have one of the intended user participate in trying of the new tool.