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Ethics plays a key role in data management systems

If you have to organize your database make it hierarchical

Data archiving is very essential in M&E system

As a data manager who has acces to ministry of health systems accsss like HEALTH MANAGEMENT INFORMATION SYSTEM(HMIS), RWANDA COVAX SYSTEM, CIsCOM_system for cummunity health, This point data access an archival is a good even best point to me. For example, it would be very difficult to a data manager to recognize either for community or for schools how many individuals who are candidate to a 2nd dose of covid-19 vaccine if functions like SEARCH was not put in the system of covax so many querries would be raised for the point of 2nd and 3rd missing dose.I t would be hard to store and arhive the documents named consent forms for vaccinated individuals in the office of data manager if filing structure is not made by this course.Truly, the permitted and admitted individuals access the data, reason why each data manager singed a password and username agreement with the ministry of health in order for determining who to store and to access the data at the district hospital or at the health center level. We, data managers edit data and at once access it but not all access data, the access depends on the level of the institution you work for.

The time of outliers and missing data in the system, data manager signs what is named 'log book for error correction' this is done after 15th of the opening month, so for this topic-data access and archive' it is real that a low tech as a key and a lock is needed for the point.

Controlling access to sensitive project information is good feature of a good data management system. It important for key project documents including those of participants and project staff need to protected from people outside the organization and restricted to people within the organization. For example staff salary information should be restricted to only people who are authorized to access such information. The same can be said for participants' information such their age, income level and other information should be protected from unauthorized access. Digital files should be password protected, while physical cabinets should have locks and keys kept with authorized staff.

As the utility of data become minimum with the passage of time, older data should be removed from the database to create space for recent and decision relevant data. Project can purchase extended high drive to achieve older files.

When considering data access and archival , its necessary to use a software that ensures easy data access, A software with a search function will allow one access specific data easily. Its good to consider who can access your data, additionally its good to understand when to move and transfer data. Lastly its good to consider data confidentiality in order to avoid ethical implications.

Data should be logically organized according to clear principles. The only persons that would have access to the data collected would be my M&E team and stored high-tech as data encryption on a digital database.

Data security or confidentiality of data is very vital to avoid data landing in the wrong hand.

The M&E team should collect the data.

What I learnt is how data is accessed and archived (stored long-term). The particular procedures used to access or archive data will be determined by the program or system that our team employs. However, regardless of whose system we use, there are a few key questions we should always ask.

Accessibility of data for a project mostly depends on the nature of the data, if the data carries more confidential information, it is important for the M&E or IT team to consider different forms of data security which will help to limit data access by other individuals.

Secondly, when storing the data it is important to undergo an intensive verification of the tools that you want to use in storing the data in order to make sure that the data if not affected in any ways and as well as to make sure that accessibility of the data is not compromised in anyways

Data accessing and archiving identify data that is no longer active and moving it out of production systems into long-term storage systems. Access and archival data are stored so that at any time it can be brought back into service.

A data archiving strategy optimizes how necessary resources perform in the active system, allowing users to quickly access data archive storage devices or data archiving plans for easy retrieval and more cost-effective information storage. It also clarifies how users should move data for best performance within applicable regulations and the law.

Data that has been stored need to be defined as how it will be accessed and archived. You need to ask yourself these questions in order to have a clear definition.
1:Who should be able to access the data
2:Should certain people be able to access only some data
3:Should different types of people have different types of access
4:How will I ensure that only people with permission can access my data
5:How will data be searched
6: When should data be archived

You also need to have ethical considerations to avoid access to confidential information

Thanks you!

There are 4 types of choices that you need to make during data management:

1. Data format

• Formats of data files such as videos, pictures, spreadsheets should be stored in unique formats

2. Naming and recording rules

• Data should have a systematic naming system for easy assess. data rules for naming and recording data should be consistent, logical and be confidential

3. organization

• There should be an organizational system for your database. A good filing structure should be in a hierarchy and
  the names of the folders should be simple and clear. This saves times, reduces loss of data and makes data verification simpler.

4. data access and archival

• You need to choose who can assess the data and who is able to just view the data or edit the data. You should also discuss how you want data to be stored or archived

1. Data Access and Archival = this is how data is stored and accessed
2. You need to stored data in a format that will be easy to access.
3. For easy access you need to answer questions which will assist in storing

• Who should be able to access the data?
• Should certain people be able to access only some of the data?
• Should different types of people have different types of access?
• How will I ensure that only people with permission can access my data?
• How will data be searched?

management and storage of data is very essential for the security of the persons from whom this data has been collected

Data management and storage is of essence. While management helps to better locate it through formats used as well as the different naming rules, Storage prevents data loss and importantly, improves security.

Some ways of archiving data that is not sensitive can be filing cabinets at office level. For sensitive data, consider having password protected database; with limited access to others

in data management, ways of storing and using data are crucial, hence the need for "data access and archival" for easy access data should be archived in an organized manner, being electronically or in analog form. it should be well labelled. however not everybody should have access to database, only selected personnel should have access. this helps a lot in intensifying data security.
a well archived data saves time and reduces the risk of data loss, it also makes data verification easier.

These are critical questions to ask to ensure data security. For an organization, it is important to lay down these ground rules as only relying on one person for data archiving is also a hindrance. Institutional memory is essential for the organization development, therefore data archiving and data security should be organization's key priorities.

Data Collection technically is vast, and with consistency, logic and confidentiality it can be practiced and sustained.

Exactly, because overloading of tracking data puts one at high risk of loosing data, to archive prolonged data effectively is key.

Knowing this different data tools and system will give organizations better edge to navigate in this digital pace environment.

Great point

Data can easily be accessed if it is digitally stored.

good topic

I think for data access and archive it is the responsibility of the M&E to show who can gain access to a particular data or not.

Data access must be considered carefully since it is a very risky issue in some projects

This a good topic for M&E professionals and Data users

The way of storing or archieving your data is crucial for data management

Although data can be accessed easily when store digital but it is very important that only necessary people and people that are working in that project are able to access it and the data Tha you have used it also important to archive it for some few years in a save place before destroying it permanently.

Even if the data is archived but still it must be accessed by authorized people until it is destroyed

Although data can be accessed easily when store digital but it is very important that only necessary people and people that are working in that project are able to access it and the data Tha you have used it also important to archive it for some few years in a save place before destroying it permanently.

Even if the data is archived but still it must be accessed by authorized people until it is destroyed

Data accessing is the very important, who is edit or read only access we access.

Data collected are required to be well coodinated and arrange in a clear and simple way.
For safety and confidentiality, not every staff should have access to an organizations' data.
data's which are out of date should be achieved so as to get space for current data.
Information about date will help my organization to improve.

Not having a secure location to archive confidential data can have ethical implications. this statement is very important

super, this statement is wonderful

Data access and archival is very important aspect of M&E to consider as this can have ethical implications if not properly stored. despite the ease of using digital storage system of data, it can be challenging as information can be hacked by external individuals who may use it for scandal or political blasphemy. For example, the case of HIV infection is highly stigmatized hence data need to be coded and safely stored with access to only those concerned with the management process.

visible symptoms of HIV/AIDS although were disappeared by treatment mean, still complicated the relationship between healthy person to infected one. it also acknowledged that relationship may affect some patients.

It is really expensive to rely on outsiders as technical experts of the organisation. There are some challenges here and these challenges include the following:

It will be hard to contact the expert and come on time especially when there is breakdown in the data system that needs to be fixed.
If the organisation is in remote area it will be difficult for the expert to reach on time at the station where his service is required.
In case if there is insecurity in the area in which the organization is operating the expert might not accept easily due to fear of insecurity and it will need the organisation now to provide maximum assurance to the expert.

Outside the Ethical consideration, we must also be practical about setting up and maintaining an archival system. This is because there are several considerations that will have to be put to rest such as the public knowledge of the location of this archival system, how many persons have authorized access to it, maintenance of the hardware and security architecture of the system, ultimately cost of setting up such systems and lots more. Howbeit, the intent for setting up such systems is to ensure ethical adherence to confidentiality and safe handling of sensitive data.

A Data collected must be kept confidential and anonymous. this means, it must be accessed only by those who have permission and it must not be linked back to the individual who provided it.
for the the safety of the person who provide data, the company must use code instead of names.

Data access and archival should be managed in accordance of ethical principles. Confidentiality in the issue of access to data is crucial to guantee that no one from stakeholders is being harm by seeing their information. In organization it must be clear that who can have full access (enter, edit, verify, analyse and share) data and who can have just access to read or veiw.
Some organizatin need to archive data for long term as evidence so to keep spaces it is important that which data can be archived and which can be destroyed.

Data archiving is the practice of identifying data that is no longer active and moving it out of production systems into long-term storage systems. Archival data is stored so that at any time it can be brought back into service.

data management and to provide the way you can access the data it help monitoring and evaluation team to conduct follow up well

Data archiving is the practice of identifying data that is no longer active and moving it out of production systems into long-term storage systems. Archival data is stored so that at any time it can be brought back into service.

Do No Harm” means that in the implementation of health activities, be it treatment or intervention, the implementer will not, intentionally or otherwise, harm the subject.

This principle states that research should: Do no harm. The purpose of health research is to discover new information that would be helpful to society. The purpose of research should never be to hurt anyone or find out information at the expense of other people.

to understand your stakeholders in your project will help project manager to implement our project goal well and Image result for importance of stakeholders in project management
Stakeholder management is important since it is the lifeline of effective project relationships. This needs to involve establishing a sound relationship and understanding how their work is contributing to project success. You need to establish trust and maintain relevance.

Archival data, or backups, can take many forms. External hard drives, DVDs, and backup tapes are just a few examples. Acquisition of archival data can range from simple to extremely complex. The type and age of the backup media are major factors in determining the complexity of the process.

The key reason to archive your documents is to avoid losing data. All documents are vulnerable to being destroyed or corrupted (if digital), either maliciously, by accident, or by a natural disaster, such as a flood or fire. Electronic documents can be compromised by: security threats.

most companies prefer high tech security for the data, most data is encrypted

To me data has the level of accessibility because not every body that you give him the permission to accessed and edit your data because of confidential especially when it came to ethical issue

I agree, it actually makes it easier to organize

Data access is a very important step in data management process, the data manager should be precise as to who access what information, and when and what he can do with tha information

The user to the data collection file, the data analyst

It is better to make data accessible with authorised personel only and it has to be archived by skilled one for their accuracy

Access should be based on the level of staff and the confidentiality level of the imformation

The administrative staff usually includes the data officer, who encrypts the data to ensure its confidentiality and facilitate the process of its circulation among stakeholders without causing harm to anyone or violating the confidentiality policy.

Users can easily access data archive storage systems or data archiving plans for simple retrieval and more affordable information storage thanks to a data archiving strategy's optimization of how necessary resources operate in the active system. Additionally, it specifies the optimal way for users to relocate data while still adhering to all applicable rules and legal requirements.

Ethical consideration matter a lot when it comes to data access and archival, if confidential information is accessed by or shared with the wrong individuals, it can compromise the safety of the individuals or groups described in the data for example.

make sure that people who access your data have been granted permission to access the data and what access rights they are given. data should be stored safely to avoid its loss and there be someone granted permission to access the archived data as well and the rights they can execute on the data

1. Data security
2. Data accessibility
3. Archieved

it is important to store data with a clear logic and consistency for ease of access

it is important to store data with a clear logic and consistency for ease of access

Data access is critical. Data should be available in form and format as and when required. Data for long term availability can be securely stored in archives to be retrieved later.

Thank you

Data access is critical on time and in format, as and when required. Archiving is important to store data securely and be able to retrieve it for later use.

if confidential information is accessed, it can compromise the safety of the individuals described in the data.

Who should be able to access the data
Should certain people be able to access only some of the data
How will data be searched
When should data be archived and moved into storage

Nowadays, in era of digitalization, it is important to have back-up of all digital information and a good security system.

Nice option.go digital with archiving

Insightful topic, to know that to the tiniest bit of how a file is named, stored and accessed is an important component of data management.

if you meet all the above stets you will produce a quality data that can be useful and important in the context.

The important question to ask your self before managing data is;
How id data stored and accessed?
EXPLANATION
The specific mechanisms that you might use to access or archive data will depend on the software or system that your team uses.

All of the above topics shows the benefits of Data organization and the important of analyzing data.
The benefits is that, it saves the time of the user, it makes the data collection become simple, the security of information is a key element in the organization of data, competency, logic and reliability of data is the key reason for data management technology.

All of the above topics shows the benefits of Data organization and the important of analyzing data.
The benefits is that, it saves the time of the user, it makes the data collection become simple, the security of information is a key element in the organization of data, competency, logic and reliability of data is the key reason for data management technology.

Data access needs to be controlled. have specific rules that allow for certain individuals to either just view or be able to edit. Having control on does what encourages privacy because if anyone can just edit data or have full access to data, they may be lot of discrepancies, errors and breach of information.

Having well-managed data is important. From knowing the right data format to use to naming files and folders is essential for any data analyst

Having well-managed data is important. From knowing the right data format to use to naming files and folders is essential for any data analyst

he specific mechanisms that you might use to access or archive data will depend on the software or system that your team uses. Not having a secure location to archive confidential data can have ethical implications. In some situations, if confidential information is accessed by or shared with the wrong individuals, it can compromise the safety of the individuals or groups described in the data.

Acceso y archivo de datos se refiere al proceso de almacenar, recuperar y gestionar datos en un sistema informático. El acceso se refiere a la capacidad de leer, escribir y modificar datos en una base de datos o sistema de archivos. El archivo de datos se refiere al proceso de trasladar datos antiguos o de uso menos frecuente de una ubicación de almacenamiento activa a una ubicación secundaria para su conservación a largo plazo. Esto puede ayudar a reducir la cantidad de espacio necesario para el almacenamiento de datos activos y mejorar el rendimiento del sistema al reducir la cantidad de datos que deben ser accedidos.

The specific mechanisms that we might use to access or archive data will depend on the software or system that our team uses. Most important is to follow the organisation philosophy about the process of storing, archiving and accessing the data, as well as the observation of the ethical recommendations.

That`s why skilled professionals are required for this work or challenge.

Data access refers to the ability to retrieve, read or manipulate stored data. The methods for accessing data depend on the storage format and location, such as a local hard drive, network-attached storage, or cloud-based storage. Data can be accessed through various software programs, such as a database management system, file explorer, or specific applications.

Data archival is the process of preserving data for long-term retention, typically for legal, regulatory, or historical purposes. Archived data is stored in a secure and reliable manner, with proper backup and disaster recovery procedures in place. Access to archived data is usually limited, as it is intended to be used only in exceptional circumstances, such as when the original data is unavailable or lost. Archived data is often stored on specialized media, such as tape or optical disk, to ensure its long-term viability.

In summary, data access and archival are two distinct but related aspects of data management. Data access focuses on the retrieval of data for immediate use, while data archival is concerned with preserving data for the long-term.

I would like to say that data management is very much essential tool for almost every prospective industry nowadays. Today, every business relies on data to make accurate business-related decisions and strategies. Relevant, accurate, and actionable data largely contributes to the growth of an organization. If not managed meticulously, it can prove to be useless and even detrimental to a scaling enterprise. Therefore, proper data management initiatives should be implemented to ensure the authenticity of data, increase its quality and maintain accuracy.

I would like to say that data management is very much essential tool for almost every prospective industry nowadays. Today, every business relies on data to make accurate business-related decisions and strategies. Relevant, accurate, and actionable data largely contributes to the growth of an organization. If not managed meticulously, it can prove to be useless and even detrimental to a scaling enterprise. Therefore, proper data management initiatives should be implemented to ensure the authenticity of data, increase its quality and maintain accuracy.

Data archiving is an integral part of record management the handling of organizational records throughout the lifecycle and treating them as evidence of a company’s activities. Although organizations initially started archiving to meet compliance data archiving requirements, a lot has changed in recent years. This defensive approach has been replaced by a more proactive one, where archives are used not only to prove compliance and protect companies from litigation and failed audits, but rather as repositories of vast knowledge and business int

Great response

Data access and archival simply implies how data is stored and accessed. Therefore, specific mechanisms that you might use to access or achieve data will depend on the soft ware or system that your team uses. However, no matter which system you adopt, there are a few important questions you should always ask such as;
Who should be able to access the dat? Just the M&E team?, Just the management team?, All staff?, The public?.
Should certain people be able to access only some the data? for example should staff on one program be able to access data from another program?, among others

this is indeed and eye opening module with very good guiding informative information. I have learned a lot about data access and data archival. I think this is a very important topic that opens and introduces us as students to the world of data collection and use in general. without this principles learned from these topics, data has no meaning at all.

The best course of Data Collection

Good subject

very interested

The M&E team should clearly indicate how data is going to be accessed by the team and how it is going to be stored. having every individual who can access the data is efficient and saves time in terms of getting permission every time someone wants to use data. configuration keys and passwords are a good way of giving permission to some of your team so as to access some of the data or all.

Data Access and Archival is main topic on data managements
it suggested that Some staff has permission on data and some do not.
Data could store in certain software with more database space

Only authorized personnel should be able to access the database because if many people have access to the raw data, they may be manipulated or used improperly.

Only permissive staff should be allowed access to the database because if many people have access to the raw data, they can manipulate or use it in an inappropriate or inappropriate manner.

The on-demand, permitted capacity to retrieve, alter, copy, or move data from IT systems is known as data access and data archiving is the process of copying data to a different storage media for long-term retention after it has stopped being actively used.

The on-demand, permitted capacity to retrieve, alter, copy, or move data from IT systems is known as data access and data archiving is the process of copying data to a different storage media for long-term retention after it has stopped being actively used.

The on-demand, permitted capacity to retrieve, alter, copy, or move data from IT systems is known as data access and data archiving is the process of copying data to a different storage media for long-term retention after it has stopped being actively used.

The on-demand, permitted capacity to retrieve, alter, copy, or move data from IT systems is known as data access and data archiving is the process of copying data to a different storage media for long-term retention after it has stopped being actively used.

The on-demand, permitted capacity to retrieve, alter, copy, or move data from IT systems is known as data access and data archiving is the process of copying data to a different storage media for long-term retention after it has stopped being actively used.