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Actually this can be a monthly basis or by the end of the month the Finance team record all project spending and inform all team if there is any overspending

regular meeting, a tool or dashboard that several people have access to, or any other way that your team will share information.

Every month, as a project manager together with financial manager, we will hold a staff meeting to explain the last month project expenditures. At the same time, the information about remaining obligated funds will be shared with the project staff. In spite of this, I will be giving out weekly updates about project finances via email to all project staffs

Example: Every month, the project manager and the field managers will discuss activity costs from the previous month using information from the Financial Tracking and Reporting Tool. The purpose of this meeting is to reflect on spending to date to inform future decision-making

Why ?
Hi.everyone

There is problema i cant completas this courses

Project manager and finance manager have a weekly meeting to analyze the expenditure for that week and reciepts. Money is not released untill you account for whole reciepts. The project manager updates the team monthly on project finances.

totally agree to this.

Every month tool

That's great!It is easy to correct mistakes related to expenses if the all staff is engaged

Communicating project finance with team gives the project the opportunity to identify potential finance risks and take measures to to minimize resource use

However,forecasting future expenses if very difficult due to external factor which are beyond the control of the work organization E.g.War, COVID 19,global economic crisis all these affect the way the organization is operating

The project manager and the financial manager will hold a meeting with the whole team staff and explain how the money was spent during the month as well as highlight expenses that seems unnecessary so that every team member should stick to the budget as accomplish project goal.

The project Management team is discuss to run effectively the projects to setup the good strategy of project planning and budgeting.

There are so many way to try to address project finance issues with the team, perhaps the best and well better suit approach since activities, burn rate are monitor weekly basis, it's good to review thing via weekly meeting for all in put.

There are so many way to try to address project finance issues with the team, perhap the best and well better suit approach since activities, burn rate are monitor weekly basis, it's good to review thing via weekly meeting for all in put.

In the First Monday of all Months, the Financial Manager and also the the Project Manager will sit to discuss and update about the Project expenses and remaining budget, As a result of this meeting, a report will be produced attaching the recommendations for the team. this report must be shared with the Project team in the Project weekly meetings with the donors and also the Project Team

At the beginning of the project, finance manager will ask all divisions to make their respective budgeting plan. All expenses should be recorded by each division with the proof of receipts that will later be submitted to the financial manager for reimbursement, project expenditure monitoring, final project report, etc.

One thing I observed during the course, Managing Project Finances is that; in the category section of the project budget there was no provision for contingency sum. As unforeseen events could change our plans/budget drastically if not allowed for.

Without a strong team communicate project Managers would find it very difficult to put their view across the project staffs.
So it's really vital to organize monthly/quarterly meeting to review the project burn rate progress that is needed to bring success.

Communicating with the finance manager is the best thing to do all the time, say weekly or monthly so that project team can understand their spending and allow rooms for adjustments for spending for other activities in the work plan.

The best platform for communicating with project team is meeting. This gives room for asking questions and finance manager can remind and advise project team.

A tool is importante to comunication with all team.

The Finance Manager and Project Manager meet monthly to analyze the budget and actual expenses to control running out of the obligated amount by using with expenditure tracker, pipeline, and burn rate tools. The finance Manager always writes a reminder letter of overspend and underspend budget lines. Finance Manager and Project Manager always focus on financial heathy and project's sustainability.

The Project Manager and Finance Manager will hold weekly meetings with the project team to discuss activities as on the project document and at least every month, the team will also discuss the expenditures of the previous month, looking at the financial tracking and reporting tool and if possible, using charts and graphs for those who less appreciate numbers. information about what has been spent & the remaining obligated will be shared. If there are budget lines which are being overspent or underspend this will be discussed. Projections on spending for the upcoming months will be discussed.

after taking this course, being a financial manager in my organization, we will start sharing and discussing each month with the project director and the program team on how we should manage funds and track expenses for efficient and accurate management

A regular meeting

A meeting should be held weekly and updates regularly for the team to know the financial health of the Organisation

Every month, as a financial manager together with the project team, we will hold a staff meeting to explain the last month's project expenditures. At the same time, the information about remaining obligated funds will be shared with the project staff. In spite of this, I will be giving out weekly updates about project finances via email to all project staff to know how much funds we have spent so far and how much funds we have remaining.

The project manager and the financial manager will have to hold a meeting with the whole team staff and break the purpose of the project to each staff and their expected role and after that the financial manager in the process have to explain to the team staff the type of tracking tool the will be used for tracking expenditures and when each staff is supposed to submitted. some of the tool required example Financial tracking and reporting tool

Our team communicates about project finances on daily basis as the requests are supposed to be in line with the budget balance. However, for detailed expenditures, the finance team shares finance report to the project Manager on monthly basis.

Hi Every one. Every monhts we have meetings where program and finance team discussed about the implementation of projet.

We will have a call regarding the financials every month to see where we are at our budget, how much we spent the past month, and how we'll forecast the next couple of months accurately to be in line with our original target.

in my organization, the finance manager and project manager along with the project team hold a monthly review meeting to analyses and review project finances with the team so as to ensure our spending is within budget lines.

We communicate project information through a group email followed by a meeting which can be done through face to face or through online meeting for example using zoom meeting.

It's important to be real with your team, and that means you have to talk about money. But how you talk about the company's financial health is extremely important.Talking about company finances with your team is an art and takes a very strong level of awareness. The major tip for successfully discussing project finances with your team:

• Facilitate understanding, Dumping a big spreadsheet of numbers in front of your employees is not helpful and will most likely overwhelm them. Not to mention it leaves a lot of room for misinterpretation.Once you are clear on the financial story you are going to tell, you can hold a meeting where you break your project finances down, at a high level, and explain how these numbers work and what is important and why by discussing with project staff.

The project finance manager will hold a meeting with the team. He will Share project goals and the budget allocated to each activity of the project. Explain the amount given what has been spent and what is remaining. In addition tell the team the tools used to track the expenditures for example financial tracking tool.

where i work the finance analyst present to the team the financial state of the project on a weekly basis. we do a projection for expenditures every week and work by it. strict management of expenditure is done.

To communicate effectively about project finances, my team will utilize a financial management dashboard which will track and churn out monthly reports that give an overview of grant expenditures and absorption rate.

Every week, the Finance Manager will send out the outstanding receipts from Field Staff. No additionnal fund will be allocated if the prior receipts are not received. In addition, the Project Manager and the Finance Manager will hold a meeting to look at the tracking tool and analyse expenses

Example: Every month, the project manager and the field managers will discuss activity costs from the previous month using information from the Financial Tracking and Reporting Tool. The purpose of this meeting is to reflect on spending to date to inform future decision-making

Our team will communicate about finances by have power point presentations monthly and by sharing financial tools with key stakeholders.

The team can communicate the project finances through a meeting. This can be communicated through a zoom meeting application or using teams online meeting platform.

@Aima-mir said in Communicating about project finances:

Example: Every month, the project manager and the field managers will discuss activity costs from the previous month using information from the Financial Tracking and Reporting Tool. The purpose of this meeting is to reflect on spending to date to inform future decision-making

We normally communicate through monthly meetings

It's important for the Project Manager to meet with the Programs Manager to review the Financial Tracking Tool in order for the Programs Manager to know how they stand financially. The can also compare the information with the implementation plan so that together they can make decision on how to move forward in the remaining months and also advise the rest of the team on financial status and how to proceed with implementation of the project.

Every Month, a staff meeting will be held whereby the entire project team will be in attendance. This monthly activity review will focus on current month activities in detail, and in addition to this previous moth activities will be analyzed for lessons. The finance officer will share information in obligated funds for the required expense category. Financial information will also be shared through emails to project team.

as a project manager, I mostly have weekly meeting with finance manager and other teams of the project. we will discussed and analyze past, current, and future expenses using tracking expenditure tool. I tell the project finance manager to communicate regularly to other team, if there is any updates for budget.

we need to monitor expenses as we are paying out to make sure that we are within budget and we are spending on the intended activities.

As a project manager, I will together with financial manager, I will hold a staff meeting together with financial manager to discuss how the project has spent resources the previous month. Additionally, the financial manager will explain to the project team the type of Financial tracking tool the will be used for tracking and reporting expenditure . In so doing the project team will become familiar with the tools and their usage.

Every month, as a project manager together with financial manager, we will hold a staff meeting to explain the last month project expenditures. At the same time, the information about remaining obligated funds will be shared with the project staff. In spite of this, I will be giving out weekly updates about project finances via email to all project staffs

every month the finance manager meets the project manager to share monthly expenditure using financial tracking and reporting tool

That way you can all get reimbursed on your paycheck next month. Additionally, I will be able to see how much we have left for travel. I know that there are a few people who are still waiting to see if their trips will be approved.

That way you can all get reimbursed on your paycheck next month. Additionally, I will be able to see how much we have left for travel. I know that there are a few people who are still waiting to see if their trips will be approved.

Every month we have meeting where finance manager give us monthly report how we have spend funds and project manager also explains about the activities to be conducted in the following months

Such an important course which is needed by any member of the CSOs, finances are the engine of the organisations and when mismanaged that leads to goals not being fulfilled and the public not be served. With the skills such as tracking and analysing expenditure tools, and being able to communicate as often as possible regarding the finances of an organisations ensures that the CSOs are accountable and responsible to donors and beneficiaries. I am grateful to have taken up this course.

I am happy that I had chance to learn about this.

I am happy to learn this

Having a meeting with the field manager and project finance every month is very important, by so doing the staff
will know when and how to communicate with the staff.

call for a meeting and give update on project expenditure and also to review and also predict on future spending

every week the project manager should make a report on how the finances have been spent and way forward where they are falling back

On 25th day of every month, the project finance manager and the entire finance or account team will be meeting to discuss issues relating to Finance management in relation to expenses incurred within the month. This will involve activity costs from the within the month using information from the Financial Tracking and Reporting Tool. The purpose of this meeting is to reflect on spending that will initiate the future economic decision-making to help our project achieve it's goal.

Every monday, the Finance Manager will send out the outstanding receipts from Field Staff. No additionnal fund will be allocated if the prior receipts are not received. In addition, the Project Manager and the Finance Manager will hold a meeting to look at the tracking tool and analyse expenses

I would like to say that regular meeting is a first approach for sure . Secondly, we can get to the financial return .This measure relates to the project’s financial return given the investment made to deliver the project. In the business case or financial documents, it is expressed as a percentage of the total anticipated project cost, often including the Year 1 to 5 opex or running costs too, but the exact calculation will depend on the criteria set by your finance team.

Every month, the financial manager and the project manager, including the whole team will have a meeting usually on the first monday to discuss about the previous expenditures and reimbursements due, and then subsequently the budget for the next month and the tracking of expenses will be shared on google drive to the rest of the team for updates.

Every month, the project manager and the field managers will discuss activity costs from the previous month using information from the Financial Tracking and Reporting Tool. The purpose of this meeting is to reflect on spending to date to inform future decision-making

Great plan!

It's important for project managers and financial managers to collaborate and communicate regularly about project expenses. Holding monthly meetings to review project expenses and share information on remaining committed funds is a great way to keep everyone informed and on the same page.

Sending weekly email updates to the entire project staff is also a good idea to keep everyone up to date on the project's financial status. This can help prevent misunderstandings and ensure that everyone is aware of any changes or updates to the project's financial situation.

Overall, regular communication and transparency around project finances is key to ensuring the project stays on track and meets its financial goals. Keep up the good work!

Great approach, as a project manager, it's crucial to maintain a close collaboration with the finance manager and other team members to ensure that the project stays on track financially.

That sounds like a great approach!

Regular meetings between the project manager and field managers to discuss activity costs from the previous month using information from the Financial Tracking and Reporting Tool is an effective way to stay on top of project finances.

Reflecting on spending to date can help inform future decision-making and ensure that the project stays on track financially. By analyzing the costs of previous activities, the team can identify areas where they can cut costs, reallocate resources, or adjust budgets for upcoming activities.

Regular reviews of spending can also help identify any unexpected expenses or budget variances early on, giving the team time to address them before they become larger issues.

Overall, holding monthly meetings to review activity costs and reflect on spending is an important part of effective project finance management. Keep up the good work!

Great plan!

As a project manager, it's important to ensure that everyone on the project team understands the purpose of the project and their expected role in achieving its goals. Holding a meeting with the entire team to break down the purpose of the project and clarify roles can help ensure everyone is on the same page.

During this meeting, it's also important for the financial manager to explain the tracking tools that will be used to monitor project expenditures, such as the Financial Tracking and Reporting Tool. The financial manager should explain how to use the tool, what information needs to be submitted, and when each team member is expected to submit their information.

By providing clear instructions and expectations, the team can ensure that they are able to effectively monitor project expenditures and stay within budget. This can help prevent any surprises or unexpected expenses and ensure that the project is completed on time and within budget.

Overall, regular communication and collaboration between the project manager, financial manager, and other team members is key to ensuring that the project is successful. Keep up the good work!

That sounds like a great approach!

Holding regular meetings between the financial manager, project manager, and the whole team to discuss previous expenditures and reimbursements due is important for ensuring that the project stays on track financially. By reviewing the budget and tracking expenses regularly, the team can identify any areas where they need to cut costs, reallocate resources, or adjust budgets for upcoming activities.

Sharing the budget and tracking expenses on Google Drive is an effective way to keep everyone on the team informed and up-to-date on the financial status of the project. This can help prevent any surprises or unexpected expenses and ensure that the project stays within budget.

Regular meetings and communication between the financial manager, project manager, and the whole team are key to ensuring that the project is successful. Keep up the good work!

That sounds like a good approach to managing the project finances!

Holding regular meetings between the project finance manager and the finance/account team to discuss expenses incurred within the month is important for ensuring that the project stays within budget. By reviewing the activity costs for the month using the Financial Tracking and Reporting Tool, the team can identify any areas where they need to cut costs, reallocate resources, or adjust budgets for upcoming activities.

The purpose of reflecting on spending during these meetings is to inform future economic decision-making and ensure that the project stays on track financially. By regularly reviewing expenses and making adjustments as needed, the project can achieve its goals within the allocated budget.

Overall, regular meetings and communication between the project finance manager and the finance/account team are essential to the success of the project. Keep up the good work!

Every month, as a project manager together with financial manager, we will hold a staff meeting to explain the last month project expenditures. At the same time, the information about remaining

very good

Effective communication about project finances is essential for the success of any project. It involves keeping all stakeholders informed about the project's financial status, including budget, expenses, and revenue. The goal is to ensure that everyone has a clear understanding of the project's financial situation, its progress, and any potential risks or opportunities.

Regular check-ins, meetings, and updates are crucial for maintaining clear communication about project finances. These conversations may involve discussing budget updates, reviewing expense reports, addressing any discrepancies or concerns, and planning for future expenditures.

It's important to involve all relevant stakeholders, including project managers, finance teams, sponsors, and clients, in these conversations. They should be informed of any significant changes or updates and given the opportunity to provide feedback or ask questions.

By communicating openly and regularly about project finances, stakeholders can make informed decisions, identify potential risks and opportunities, and take appropriate action to ensure project success.

That sounds like a good plan for keeping track of project finances and ensuring that expenses are being managed effectively. By reviewing the activity costs from the previous month and discussing any issues or concerns, the finance manager and team can make informed decisions about future spending and ensure that the project stays on track financially. It's also a good opportunity to identify any areas where expenses may be higher than anticipated and to look for ways to reduce costs moving forward. Regular meetings like this can help to promote transparency and accountability in financial management and support the overall success of the project.

Every quarter the Technical Assistant of the project holds a meeting with program assistants, Project Manager and the M&E team to discuss how far the project has been implemented as presented at the start of the financial year. This helps to keep track of the expenses in relation to the progress of the project

It is a very effective way to keep everyone updated with the current status of the project

The project manager and the financial manager will have to hold a meeting with the whole team staff and break the purpose of the project to each staff and their expected role and after that the financial manager in the process have to explain to the team staff the type of tracking tool the will be used for tracking expenditures and when each staff is supposed to submitted. some of the tool required example Financial tracking and reporting tool

The Engineering manager and the production manager hold a meeting every monday to update the employees on how far the project has gone and if there is need to adjust the activities and if need be to introduce more money to the project

On Weekly basis the Project Manager should meet with Finance Manager to discuss about the cost trends, and the same principles should be applied monthly with all relevant staff to put everyone aware about their expender vs planned costs. From there the action plan should be taken in order to fix identified gap.

Periodic updates are required.

In the end of every month our financial manager review the monthly report and if there are anything going wrong he explain it on the monthly managers meeting.

One way that my team will communicate about project finances is through a regular meeting. This meeting will be held once a week and will be attended by the project manager, the financial manager, and all of the project team members. The purpose of this meeting is to discuss the project's financial status, identify any potential budget problems, and make plans to address those problems.

The meeting will begin with a review of the project's budget. The financial manager will provide an overview of the project's income and expenses, and the project manager will discuss the project's progress. The team will then discuss any potential budget problems. This could include things like unexpected expenses, changes in the project's scope, or delays in the project's timeline. Once the team has identified any potential budget problems, they will make plans to address those problems. This could include things like cutting costs, finding new sources of funding, or adjusting the project's scope.

The regular meeting is an important way for my team to communicate about project finances. It allows us to stay on top of the project's financial status, identify any potential problems, and make plans to address those problems. This helps to ensure that the project stays on budget and that we are able to achieve our goals.

In addition to the regular meeting, my team will also use a tool called a dashboard to communicate about project finances. The dashboard is a visual representation of the project's financial status. It includes information like the project's budget, income, expenses, and burn rate. The dashboard is updated on a regular basis, so everyone on the team can see the project's financial status in real time.

The dashboard is a valuable tool for communicating about project finances. It allows us to see the project's financial status at a glance, and it helps us to identify any potential problems early on. This helps us to stay on top of the project's finances and to make sure that we are able to achieve our goals.

One way that my team will communicate about project finances is through a regular meeting. This meeting will be held once a week and will be attended by the project manager, the financial manager, and all of the project team members. The purpose of this meeting is to discuss the project's financial status, identify any potential budget problems, and make plans to address those problems.

The meeting will begin with a review of the project's budget. The financial manager will provide an overview of the project's income and expenses, and the project manager will discuss the project's progress. The team will then discuss any potential budget problems. This could include things like unexpected expenses, changes in the project's scope, or delays in the project's timeline. Once the team has identified any potential budget problems, they will make plans to address those problems. This could include things like cutting costs, finding new sources of funding, or adjusting the project's scope.

The regular meeting is an important way for my team to communicate about project finances. It allows us to stay on top of the project's financial status, identify any potential problems, and make plans to address those problems. This helps to ensure that the project stays on budget and that we are able to achieve our goals.

In addition to the regular meeting, my team will also use a tool called a dashboard to communicate about project finances. The dashboard is a visual representation of the project's financial status. It includes information like the project's budget, income, expenses, and burn rate. The dashboard is updated on a regular basis, so everyone on the team can see the project's financial status in real time.

The dashboard is a valuable tool for communicating about project finances. It allows us to see the project's financial status at a glance, and it helps us to identify any potential problems early on. This helps us to stay on top of the project's finances and to make sure that we are able to achieve our goals.

we use the financial tracker which involves forecasting the expenses. This tool is available for the PMU to check and update according to the project workplan.

As Project Manager, I will set up a monthly meeting with financial manager to review expenditure tracking records. Additionally, there will be a review of project plans before the beginning of every month to accommodate any financial implications on the project budget as a result of any anticipated changes. Lastly, I will ensure that the necessary tools and templates such as reimbursement forms and cheque or cash receipt forms are made available to project staff for the collection of relevant data for expenditure tracking.

As Project Manager, I will set up a monthly meeting with financial manager to review expenditure tracking records. Additionally, there will be a review of project plans before the beginning of every month to accommodate any financial implications on the project budget as a result of any anticipated changes. Lastly, I will ensure that the necessary tools and templates such as reimbursement forms and cheque or cash receipt forms are made available to project staff for the collection of relevant data for expenditure tracking.

project manager and finance manager must work closely to ensure activities run smoothly taking in consideration on possibilities of amendments on any projected cost

Every month, the finance Manager and the project team will have meetings briefing on progress on the activities, the expenditure per month and the funds remaining.
The minutes will also be shared through the organisation WhatsApp group and the online dashboard so that everyone has access.

With every month end, the finance manager will finalise records and hold meetings with the project manager and field manager to explain in detail the figures. Where there are cases of overspending money than initially budgeted. Then these can be tracked and the project manager can therefore do something to lower the costs

The project manager and the financial manager need to hold a meeting with all team members monthly. This will be a formal meeting to discuss the financial health of the project and corrective actions to be taken.

Every week, the finance manager, the project manager and project staff member will hold a meeting trough WhatsApp platform to find out if there is any kind of difficulties regarding finances, if there is any project staff member who hasn't been reimbursement after submitting all documents necessary and find out from them if there is anything specific that the Project Leadership needs to do in order to answer an urgent situation or foster accomplishment of a certain activity .

We will set up a specific tool. the financial execution table which will allow us to be able to see the pipeline, burn rate and which we will go through every month to see the absorptive capacity of the budget and also to be able to make predictions.

Every week there is a weekly check in meeting were a representative from the finance team communicates the need on receipt remittance and how much project funds are going to what activities and how these costs if high can be cut.

One way our team will communicate about project finances is through a dedicated financial dashboard that is accessible to all team members. This dashboard will display real-time data on budget allocations, expenditures, and remaining funds for various budget categories. It will provide a visual representation of how spending is progressing in comparison to the budgeted amounts. Additionally, the dashboard will highlight any areas where expenses are exceeding expectations or nearing budget limits. Team members can access this dashboard at any time to stay informed about the project's financial status. Regular updates and reminders about the dashboard's availability will ensure that everyone is aware of the financial situation and can make informed decisions based on the current financial data.

As a Project Manager, I will keep weekly record of the activity expenses and hold a weekly meeting with the Finance Manager and Project Team to discuss the previous month expenditure so as to review the tracking tool.

Each month, the project manager communicates the expenditure monitoring dashboard to the field managers, who then discuss the costs of the previous month's activities using the information provided by the financial monitoring and reporting tool. The aim of this meeting is to reflect on the expenditure incurred to date in order to inform future decision-making.

Every week the Project Manager and the Financial Manager will have conversations on Project finance to determine burn rates and pipeline.
On monthly basis Project manager and teams will have conversations on projected cost for the project and determine the pipeline.