My Communities

In the process of coordinating and managing the project, what are some decisions that the project manager will have to make?

What does it means that donors participate in decision making? In which way?

In our organization the project manager responsible to put the plan , hire people and keep monitoring the process

:40 AM
This is the module 1 discussion. You may participate in this discussion once you have begun module 1.

Project governance--how decisions are made and authority is distributed on a project--is an extremely important topic. How does your team organize project governance? In this module's discussion, share your team's governance structure. Who does the project manager report to? What kinds of decisions is the project manager allowed to make?
Find at least one post that you are curious to learn more about. Reply to that post by asking a clarifying question.

Example post: On our projects, the project manager reports to the director of the organization. The project manager can change schedules and tasks, but they need to get the permission of the director to change any budgets, deadlines, or requirements.

Example reply: How often does the project manager give updates to the director? Is the donor also involved in project

Thank you @tasneemalzinati11 for sharing in the discussion.

It sounds as if only the CEO has the power to make adjustments to scope, schedule and budget. The project manager is only expected to focus on delivering what is required.

GENIAL COURSE

In the organisation I work with, the project manager coordinates and facilitates all project processes. The project manager reports to the project director who coordinates with the team leader in the field to take the decisions. They can change schedules and tasks and work with the donors to change budgets, deadlines, or requirements. The donor provides the ultimate approval.

In Our company Every project manager reporting to HOD . And need to improve the
project implementation procedures. Its really hard to coordinate the aspects of the project stage as its a middle sized com need to improvise a lot in every department.

In our organisation, the Project Manager reports to the National Coordinator. The Project Manager is responsible for the implementation of the project. He/she can change the tasks and timetable, his/her team, the risk management plan, but he/she must get the approval of the National Coordinator to change the budgets, deadlines and requirements of the project.

In our organization project managers report to Country Director, and he consult country director immediately, when the there's need to change the schedule, and budgets.

What's the best approach on developing Work Breakdown Structure? that is a challege i faced when doing the assignment.

Our team is building a sidewalk.
The most important things for us are the quality, time and cost of the project.
We have to do this project at a specific time with a quality that is approved by the employer.
The lower the cost of the project, the greater our profit from the work

In my opinion, the most important thing is to know a project completely. And the second is the purpose of the project

At my organization, there is a head of programs who oversees the project activities. The project manager reports to the head of programs who in turn reports to the director. there are clear cut work packages for everyone in the organization but one can seek input or assistance from anyone they wish.

In my organization, each project is assigned to a team of project officers who report to the Project Manager. There is also support from the Monitoring and evaluation officer, communication officer, finance and administration to all the projects.

This structure is similar to my organization.

On our Project, the Project Manager reports to the Director. The Project Manager can not change Schedules, Scope and task. The director is responsible for all changes.

My organization has several projects with project governance consisting of the project officer and a steering committee. The steering committee's purpose is to give advise for the project officer on how to plan, run, and manage the project and also to align the project's overall outcome with the organization's target and philosophy. The project officer has a broad control of the project and does not necessarily requires permission of the steering committee for a subtle change in the project, unless such change is fundamentally large. The steering committee will hold multiple interim sessions to check and address the plan, progress, and problem of the project.
The project consists of several divisions which also have the limited power to change minor scope of the program, however a large-enough change would have to be consulted to the project officer who oversees the entire operation.

Hello, I'm new here. What should I do?

In my Company, where i work at ,the project manager has to report to the Managing director regarding all bills ,change in bills schedules and project progress. They actually take orders from the MD as to what needs to be done and finished when.

In my organisation, all other managers (finance, procurement, MEL, Admin, nutrition) all report the State Project Manager, including the officers, and the PM reports to the Senior Manager.

Hi, how can I get 100 points in this module in section Apply? thank you

In my organisation, all other managers (finance, procurement, MEL, Admin, nutrition) all report the State Project Manager, including the officers, and the PM reports to the Senior Manager.

Great study!
My questions is how do someone create a work breakdown structure for projects that one is not familiar with?

It was just a struggle doing the assembly given.

Thanks.

My organization though a limited liability company is a small one. The Project Coordinator reports directly to the Managing Director/CEO who gives directive on all the activities on site. By this, the project governance revolves around the Managing Director/CEO and the Project Coordinator.

The team I work with has an organized project governance, the Program Manager reports to the Deputy Director, who in turns reports to the Executive Director. The Program Manager is allowed to make decisions related to program development & design, where grants should be applied, what type of applications or paperwork is needed to serve the community, and marketing.

In my project we represent the consulting arm and subject mater experts contracted to work on a project. Having been put forward as the official bidders to the client and won and while we appreciate the position of the Chairman in terms of governance of the company we are subcontracted to represent as consultants- can he (the Chairman) hold a paid position on our Project team and what position could he hold

This looks similar to my organization. As a project manager, I report to operations director who reports to CEO for the approval of the changes. CEO together with the donors give directions

My organization though a limited liability company is a small one. The Project Coordinator reports directly to the Managing Director/CEO who gives directive on all the activities on site. By this, the project governance revolves around the Managing Director/CEO and the Project Coordinator.

Project governance is one of the main roles to have it in any project, that is any project cannot implement and deliver its objectives if isn't present.

In my case, director is the one responsible for authorizing targets and budgets

My project is the establishment of a community healthcare system. The Initiative's Project coordinator is also part of the team leader and he always reaches out to me as the manager of the team before taking decisions that are critical for the My project is the establishment of a community healthcare .

In my organisation the

IN MY ORGANIZATION BEFORE THE START OF EVERY PROJECT IT IS IMPORTANT FOR THE PROJECT MANAGER TO LIST ALL THE STAKEHOLDERS INVOLVE AND ALSO UNDERSTAND THEIR PLACE IN THE PROJECT.

bolded text

Do your organization have satndard templates she uses for budgets and other project documents Or she (the project manager) has to come up with templates that aligns to your project scope? In essence, which option is the best practice?

Do your organization have satndard templates she uses for budgets and other project documents Or she (the project manager) has to come up with templates that aligns to your project scope? In essence, which option is the best practice?

In my organization the executive director makes the majority of the decisions, this being said the project manager gives updates on a regular bi-weekly basis.

in our project, project manager manages the project but he has limited authority there fore decisions like changes in budgeting and change of project activities ,he has to seek direction from directors and perhaps donors

In my organization, the project manager reports to the CEO and the stakeholders which involves donors and a maximum of 3 carefully selected beneficiaries of the project. These personnel make up the project governance. The scope and schedule are allowed to be changed by the project manager but the budget needs to go through rigorous proofing for it to be approved and this in turn give the governance the power to modify the scope and schedule as well.

The project manager, works as a middleman between the stakeholders and field worker.
In case, if they is any communication between stakeholders and fieldworks regarding to task and schedule.

At our organization we have a board of governance. The project manager reports to the board, the manager is allowed to change the schedule,budget( depends with the activity at hand) and decisions.This is because the organization is small and its a running activities each day.

The project manager makes implementation decisions. They break down project tasks and assign them to the rest of the team.

Our project engages many different stakeholders, partners and funders so I think it makes it difficult for the Project Manager to have the final decision making power. I think in our context it is hard to balance flexibility on the ground with having a clear governance structure on paper.

The project manager organize work, communicate, coordinate and schedule.

The project manager makes implementation decisions. Project implementation is a very important aspect in project management.

In our organization the project manager reports to the management team, then board of directors and finally our donors. The project manager is in charge of assembling project plans in order to guide their teams.

Project governance helps for budgeting & time management, Risk and communication, execution, control and for getting final conclusion.

In my organization, the project manager reports to the organization's director. The project manager has the authority to adjust schedules and tasks, but any changes to budgets, deadlines, or requirements must be approved by the director.

Do your organization have satndard templates she uses for budgets and other project documents Or she (the project manager) has to come up with templates that aligns to your project scope? In essence, which option is the best practice?

I work on a construction project funded by Africa Development Bank and the Government of Uganda. On my this project, the Project manager reports to the supervising consultant who then reports to a contract manager from the Government. The project manager on this site cannot change the schedule, scope, budget or material specifications without prior approval from the contract manger going through the supervising consultant. All correspondences to the client are addressed through the supervising consultant.

I work in construction and we use standard Bills of Quantities

Project Governance clarifies the roles and responsibilities for each project team member. It also define how the authority is shared and the accountable person if any change is needed.

Thanks for sharing..

In my organization, the Project Manager reports to the Operations Director, who liases between the project team and donors, working hand-in-hand with the Administration and Monitoring and Evaluation teams to ensure that scope, budget and time frame are adhered.

The start of the project and the sharing of the structuring of the project as well as the contribution of the project to the community, what is the impact, it is interesting for us the learners

in my organization the project managers reports directly to the director but he can change project tasks and schedules without approval from the director

Project governance--how decisions are made and authority is distributed on a project--is an extremely important topic. How does your team organize project governance? In this module's discussion, share your team's governance structure. Who does the project manager report to? What kinds of decisions is the project manager allowed to make?

In my organization, governance is organized by a tiered system. Project managers report to Project Coordinators. The Coordinators create the scope, schedule and budget, and managers are tasked with implementing the projects within those restraints. The project manager is allowed to exercise creativity and devise specific ways to achieve those goals - for example, if a project must be completed in 12 months time, the manager will schedule for one part to be completed by 3 months, another by 6, etc.

How much control does the Director usually maintain over his/her original decision? Does he/she trust the manager's discretion and ground-level experience? Or are they usually very insistent that their own estimates are the correct schedules to be followed?

In my project structure, there is a board of directors to which the project manager reports to and from whom he gets permission pertaining to any changes in the project's three constraints (scope, time and budget). However, a provision was made that where the project manager does not get feedback within a specified period according to the urgency of the matter, he can take the authority to change the constraints within reasonable ranges. This serves time sometimes.

Risks are really overwhelming. Some projects have failed completely due to huge risks they did not anticpate at all. For example, a project for promoting school enrollment in flood prone areas faced the great flood that washed away school blocks and other important project resources. Meteorological reports declared the area would receive very minimum rainfall hence reducing flooding. This was seen true after two years of no floods which attracted these social development projects. How best can we take into account even long range occurrences that would otherwise damage the project's success?

at my organization, every departament have one project manager and this report to the departament manager, this is a family organization and all work in diferents directions but with the same objetive make money and this why have one project manager for diferents departaments.

always the firts step we need do in the project is know the risk, what can happen before and after , what happen if this no work or if no have this item

In these type of situation it is very difficult to operate, however the project manager can always be in contact with the CEO to to understand his mode of operation and if any problem arises, He should immediately consult the CEO. Also once in a time the project manager can ask the CEO about his limitations and power over project constraints so as to get a clear view of where and what he can have power over

In my organization the project is managed by a project manager.
Below is the list of key project team responsibilities
Project Manager
• Requirement Finalization
• Client Communication
• Process improvement
• Quality Control
• Management Reporting
• Manage Risk log and associated mitigation activity
• Solely responsible for timeous delivery on the project
• Maintain project plan against baselines
• Formulate the communications strategy
• Prepare project progress reports
Senior Developer
• Design all components of the solution
• Develop communicate and maintain the overall business architecture
• Technical Analysis
• Required Libraries for the development
• Problem Solving
• Perform unit tests
• Monitor Performance and Capacity
Developer
• Develop backend and frontend
• Develop various functions
• Develop user interfaces
• Design and Code Integration
• Unit Testing
Database Administrator
• Database design
• Data Integration
• Data Clean-up (if required)
UI Expert
• Design frontend design
• Design Backend design

At my organization, the project manager reports directly to the CEO, who independently makes up the entirety of the project governance body, since it’s a small organization. While this hierarchical structure has been put in place, no clear cut job descriptions and limits are there such as which of the three constraints the project manager is allowed to modify, if any, or how often updates are needed.
Any one here who works in a small non-profit such as mine, please share how you have found it best to work around these situations

On our project the project manager reports to the Head of Programs and he has the last word for every decision.

on our project Field manager is the focal person for the project but he first consult the senior program manager for change on budget and scope

nice work for people to come together like this

At our organization, the Project Manager reports to the Associate Director. The Project Manager's responsibilities involves coordinating all the project activities and supporting the area coordinators in their daily activities besides making sure that deadlines are met.

On matters relating to the project scope, especially things that can not be changed by the manager, these issues are discussed in a project steering committee where stakeholders are a part of and this includes donors as well.

In my organization, there is no specific program management team, it is usually just supervisors giving projects to their subordinates.

Our project managers are given lots of autonomy within the confines of the grant. Questions/concerns can be brought directly to the executive director or brought to the whole staff for input at our weekly calls. Interim and final reports are made to the funder as are any requests for no-cost extensions. Our grants do not allow for any flexibility on total amount spent but budget line items may be modified with permission from funder.

We are fully grant funded and our constraints are usually fixed through the funder. We have frequent staff meetings (weekly before pandemic and daily virtual check-ins thorughout the pandemic). All staff are welcome to weigh in on any emerging issues. Our executive director would take any needed modifications in scope or time to the funder for approval. Budgets are non negotiable.

nice work for people to come together like this. However, i feel it is quite essential to combine the three approaches in order to get a realistic budget.

nice work for people to come together like this. However, i feel it is quite essential to combine the three approaches in order to get a realistic budget.

Nice way to come together in order to find realtime solutions to project management issues

On our projects the project manager reports to the project sponsor of the organization. The project manger can change tasks, time of work , but any changes on costs, deadlines , design requires to be filed and signed off by the project donor.

Does the project manager encounter problems in the situation that he/she made changes and the director does not approve?

I am sure big decisions are made by the project manger in this organization.

In our project, the project manager is responsible to the donor. and majority of the decision is made by them even though, the manager has some flexibility on decisions. .

which means you are also participate in most of the decisions

I have come to learn that it is important to have a project governance when you are running a project.. And that it also helps the project to run in an orderly manner

This topic has been helpful

In our organization, the project manager reports to the director every week. He could even report during mid-week as long as their is any development in the project that needs to be communicated. the Donors receive quarterly reports.

bestModule+1+Work+Breakdown+Structure+Pragya (1).pdf

At my organization, we have a weekly call with the director updating him on the progress of the project. The director is very hands-on with regard to the project. The donor involvement is restricted to sending progress reports as outlined in the MoU of the project and scheduled field visits as agreed upon in the MoU.

that's true

okay
good to know

your document cant open please

In my company Project manager report to the Project management board( Project management) The project manager can change schedule, budget with the permission from project management board.

In my company, Project manager report to Project Management Office which is Project Governance Group including CEO, Project Director, Project Manager Head. Project Manager needs to have PMO's permission for Scope, Schedule, Budget.

In my company, Project manager report to Project Management Office which is Project Governance Group including CEO, Project Director, Project Manager Head. Project Manager needs to have PMO's permission for Scope, Schedule, Budget.

Most project fail to achieve their intended objective because of lacking a clear charter. All the leadership involved in the project should have a clear operational authority to enable clear communication, mandate and influence.
Therefore, it is important to write down a clear charter that will govern the project, signed by all the relevant leaders before starting the project.

My organization is endowment; it has business unities and the profit collected from this business unities use for social development and business expansion. The social support project lead by project mangers; this project mangers report to the corporate CEO. The higher governance of the corporate is the Board of Directors; because of this the CEO report to Board of Directors. The board of directors evaluate the and give the way forward.

My organization is endowment; it has business unities and the profit collected from this business unities use for social development and business expansion. The social support project lead by project mangers; this project mangers report to the corporate CEO. The higher governance of the corporate is the Board of Directors; because of this the CEO report to Board of Directors. The board of directors evaluate the and give the way forward.

Project Governance: This is an important document that has the list of all the people who are involved in the project and the roles they each play for the success of the project.
This has to be discussed right at the planning stage so th project manager can have an opportunity to probe the leadership on the exact roles and responsibilites.

In my organization, projects can be brought to the table or delegated to a PM. Typically the PM reports to the Associate director and has plenty of freedom to change course for the project to flow and stay on schedule. Budgeting typically has to be approved by our VP of Programs. I have not used a charter for a project and I am very interested in seeing how it can help structure the governance of a project. I want to know if it helps more or if it can hinder the project flow at times.

Is she alone in developing the budget? or are there people who supports her with that?