Module 4 Discussion: Creating Data Collection Tools

Course_Operations

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

Sample Post: One way to to create tools that are simple to use is ________________ .

apostledavid58

To use words that are not complex in explaining how the tool is to be used

RCPparticipant

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.
How can you make sure that you are creating data collection tools that your users will be able to use easily?
What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?
After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.
Sample Post: One way to to create tools that are simple to use is ________________ .

One way to to create tools that are simple to use is to test the language in the tool with a non-native English speaker.

charlesngandu

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.
How can you make sure that you are creating data collection tools that your users will be able to use easily?
What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?
After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.
Sample Post: One way to to create tools that are simple to use is ________________ .

The data collection tools should be simple and easy to understand with simple language.
The language must be simple and designed in a way which can be followed by anyone.
Use simple language to make everyone understand
Use the Codes = such as Marsabit: MA

shamsuddeen

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

Sample Post: One way to to create tools that are simple to use is ________________ .

One way to create tools that are simple to use is by using a clear and simple language for every reader to understand. And a non reader to find it easy to navigate.

Umar007

@RCPparticipant said in Module 4 Discussion: Creating Data Collection Tools:

English speaker.

One way to create tools that are simple to use is to consider the target population with regards to their educational background, age otherwise look for able individuals to collect data

dnyakeya

By having clarity on the intended purpose and data that you wish to collect. Simplicity should be your guiding principle when designing such tools to enhance usability by the target audience. Use of legible and palatable language appropriate to the audience should also be considered.

MICHAEL3937

it is better to consider the level of education of the users, language they use if it is native just find someone who knows that language. And the tool has to simple to interpret.

rulxnarcisse

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

Sample Post: One way to to create tools that are simple to use is ________________ .

I think thatone method to have an accessible tool for specific participants (children or uneducated persons) is to add pictures, not only word.

erickboniventure3

Collecting this data, however, is just one step in the greater process of measuring outcomes

jacklineburudi

One way way to create a simple tool is by clearly stating your problem from which a good logical frame developed with the specific objective at each level .From that its easy to develop a data collection tool as you you exactly know the information needed to answer the question.Use simple or basic language

suufiyoow

@shamsuddeen said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

Sample Post: One way to to create tools that are simple to use is ________________ .

One way to create tools that are simple to use is by using a clear and simple language for every reader to understand. And a non reader to find it easy to navigate.

To identify risks and assumptions, it is helpful to think about all possibilities of what will negatively affect the outputs, inputs and outcome of your project. It can vary from natural, social, political, cultural, financial causes. In one of our project, one of the risks that the project had to deal with was the unpredicted category 5 cyclone that encountered the project just when the project had started making it difficult for communities to commit because they were faced with problems that needed urgent attention such as improving social services, health and basic needs.

vadhiambo

In instances where the population literacy levels are low, use an interpreter during focus group discussions.
In instances where you are conducting a survey, then you can also translate the tool to a language that most participants are conversant with.

ArnaudSegla

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:
One way to create tools that are simple to use is to ask or imagine a 7 years old kid filling the form. This technique is used in entrepreneurship coaching to make sure that complex notion and concept can be understood by aspiring or beginner entrepreneurs.

Mbukwa

The use of simple language, Selection of Easy data collection tools,

SRALE

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.
How can you make sure that you are creating data collection tools that your users will be able to use easily?
What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?
After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.
Sample Post: One way to to create tools that are simple to use is ________________ .

The best way to make sure that one is creating data collection tools that one's users will be able to use easily is by engaging in simple language and instruction methods, but also by testing one's tools with peers, the community, stakeholders, etc. This is done to gain their feedback and input on this matter, which in turn, will make the tool much stronger and clearer.

Some tips I could offer is to use simple words and offer a translated version of the tool. For example, if one is conducting research in Quebec, Canada, they might want to incorporate French in their tool in italics below or next to the English questions. Also, one could ask someone who fits that criteria to test the tool in order to gain their feedback and input on how to make it clearer or more understandable.

SRALE

@vadhiambo said in Module 4 Discussion: Creating Data Collection Tools:

In instances where the population literacy levels are low, use an interpreter during focus group discussions.
In instances where you are conducting a survey, then you can also translate the tool to a language that most participants are conversant with.

I believe your tip of an interpreter is excellent, specially in cases where people have a disability (hearing, seeing, motor, etc) that they would need additional assistance in conducting the exercise. For example, if it is a hearing disability then a sign language interpreter should be included, if its seeing the survey should be in Braille, and if its motor then someone can write down their answers. Nonetheless, with the appropriate help, they can also participate in the study and let their voice be heard.

Naso2030

YOU have to write detail of the participants include:age,education level,gender,and town.

Anjorin

@Mbukwa said in Module 4 Discussion: Creating Data Collection Tools:

The use of simple language, Selection of Easy data collection tools,

@Mbukwa said in Module 4 Discussion: Creating Data Collection Tools:

The use of simple language, Selection of Easy data collection tools,

yes,this make data collection not to consume alot of time

Anjorin

making sure the words used are easy to understand and depending on the target group one can use images to make it more easy

linnhtinhla77

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.
The questioner need to be simple usage of language and should be using with most common language and needed to be review frequently and meaning of each questioner as well

Sample Post: One way to to create tools that are simple to use is ________________ .

AshaNMaharaj

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

Sample Post: One way to to create tools that are simple to use is ________________ .

One way to create tools to use for users with low levels of education is to use verbal tools rather than tools that require individual reading and writing - this will ensure that users can understand questions fully, and a moderator can record qualitative and/or quantitative results.

Cyanrose

One way to create data collection tools which are simple is to use language common by users

jmunemo

Some ways to create simple tools is to include detailed instructions in simple language, focusing on essential information only, and pretesting the tool.

jmunemo

I agree. Using simple language is very helpful.

Agasha

@AshaNMaharaj said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

Sample Post: One way to to create tools that are simple to use is ________________ .

One way to create tools to use for users with low levels of education is to use verbal tools rather than tools that require individual reading and writing - this will ensure that users can understand questions fully, and a moderator can record qualitative and/or quantitative results.

I agree with you. Some Participant Tracking Form require that the participants writes on the form as a way of showing that the field officer got information from different people and to avoid cases where the field officer sits under the tree and composes/manufactures the data.

I was once working in the project where farmers of different education levels would register fill in the participant tracking form themselves. We lost a lot of data while entering the data in the computer as we couldn't understand some hand writing.

Agasha

Question:

why would a manager not trust the field officer by allowing the participants to fill the Participant Tracking Form (PTF) themselves? Is it the question of trust or M&E procedure or donor requirements?

2)what can managers do or which quality assurance technique can they use to avoid Field Officers from manufacturing data and fill PTF themselves instead of participants?

Latoh

It will be best to use terminologies that are clear enough to understand.
Very short and straight forward questions.

Latoh

@Agasha said in Module 4 Discussion: Creating Data Collection Tools:

Question:

why would a manager not trust the field officer by allowing the participants to fill the Participant Tracking Form (PTF) themselves? Is it the question of trust or M&E procedure or donor requirements?

2)what can managers do or which quality assurance technique can they use to avoid Field Officers from manufacturing data and fill PTF themselves instead of participants?

For me when a participant fills his/her form time is gain and the information given is free of error especially when it comes to spelling of names.

Latoh

@ArnaudSegla said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:
One way to create tools that are simple to use is to ask or imagine a 7 years old kid filling the form. This technique is used in entrepreneurship coaching to make sure that complex notion and concept can be understood by aspiring or beginner entrepreneurs.

Great on there

frutehenda

Data Collection Tools
1: Case Studies
A case study is usually an in-depth description of a process, experience, or structure at a single institution. In order to answer a combination of ‘what’ and ‘why’ questions, case studies generally involve a mix of quantitative (i.e., surveys, usage statistics, etc.) and qualitative (i.e., interviews, focus groups, extant document analysis, etc.) data collection techniques. Most often, the researcher will analyze quantitative data first and then use qualitative strategies to look deeper into the meaning of the trends identified in the numerical data.

2; Checklists
Checklists structure a person’s observation or evaluation of a performance or artifact. They can be simple lists of criteria that can be marked as present or absent, or can provide space for observer comments. These tools can provide consistency over time or between observers. Checklists can be used for evaluating databases, virtual IM service, the use of library space, or for structuring peer observations of instruction sessions.

3; Interviews
In-Depth Interviews include both individual interviews (e.g., one-on-one) as well as “group” interviews (including focus groups). The data can be recorded in a wide variety of ways including stenography, audio recording, video recording or written notes. In depth interviews differ from direct observation primarily in the nature of the interaction. In interviews it is assumed that there is a questioner and one or more interviewees. The purpose of the interview is to probe the ideas of the interviewees about the phenomenon of interest.

4: Observation. Sometimes, the best way to collect data through observation. This can be done directly or indirectly with the subject knowing or unaware that you are observing them. You may choose to collect data through continuous observation or via set time periods depending on your project. You may interpret data you gather using the following mechanisms:

5; Surveys or Questionnaires
Surveys or questionnaires are instruments used for collecting data in survey research

Unaisi

To use simple data collection method which are relevant and use of simple language which specifically applies to the indicator you're trying to measure.

charlesngandu

WHO IS RESPONSIBLE FOR DATA STORAGE? IS IT M & E OFFICER OR PROJECT MANAGER?

Agasha

@Latoh said in Module 4 Discussion: Creating Data Collection Tools:

@Agasha said in Module 4 Discussion: Creating Data Collection Tools:

Question:

why would a manager not trust the field officer by allowing the participants to fill the Participant Tracking Form (PTF) themselves? Is it the question of trust or M&E procedure or donor requirements?

2)what can managers do or which quality assurance technique can they use to avoid Field Officers from manufacturing data and fill PTF themselves instead of participants?

For me when a participant fills his/her form time is gain and the information given is free of error especially when it comes to spelling of names.

Thank you @Latoh

CindyKoen

In my opinion the best way to ensure the effectiveness and ease of use for your collection tool is ensuring that the tool is in simple understandable language and of course to test run it with the users. If they are comfortable using it, great. If not, you can speak to them about what makes them uncomfortable and establish ways that will work for both parties without compromising the data you are collecting.

Orikurungi

One way to create tools that are easy to use even by participants who have attained lower levels of education isto have these forms designed in local languages of that particular area.

AlexNayve

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

One way to to create tools that are simple to use is ________________ .

by determining the user first, and designing the tool with that user in mind. The simplest tool always works.

pmeoidiwa2019

when designing a tool collection tool, keep in mind some of the characteristics of the data collectors who will use the tool.
you need to ascertain their education levels and also the language which is user friendly for them.

after designing the tool, its important to pretest it among those going to use it to collect information. this can be done through role plays.
based on the feedback from the pretest, you can revise the data collection tool and make it more user friendly to the data collectors and still collect the intended data.

Joseph88

ways to create tools which can be use by any one, is making the language as simple as possible and defining any term used, whether common or not

OGBECHE

before creating any data collection form, it is pertinent to take some key factors into consideration. for instance, the knowledge level of the user in terms of qualification, experience among others.

OGBECHE

this learner's view is in line with mine

etienne4002

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

**Sample Post: One way to to create tools that are simple to use is to use language which is understandable to every one.

kosselegue

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

One way to to create tools that are simple to use is Here are the Questions I'm dealing with
What?

Who?

how many times?

By who?

Can we do it?
This is essential to help you succeed with your tracking form

Cormac_Healy

Using language that is clear and concise is of the upmost importance, especially when designing a tool that will be used by people with a different first language. Avoid using multiple words to describe the same thing, and try to keep sentences as short and simple as possible.

giseleuwabo

one way to create tools that are simple to use is hitting out the essential elements first in a simpler language.

phillimonkaganzi

One way to create tools that are simple to use is to hit out the most relavant items first and ensure that the tool is not time consuming

adewalekazeem5050

By creating a way to actively collect program data such as survey results or text messages from constituents, or handwritten notes from staffs. From online surveys and qualitative narrative analysis software to text messaging and mobile apps, technology can help obtain and manage that data in the field.

adewalekazeem5050

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.
How can you make sure that you are creating data collection tools that your users will be able to use easily?

By creating a way to actively collect program data such as survey results or text messages from constituents, or handwritten notes from staffs. From online surveys and qualitative narrative analysis software to text messaging and mobile apps, technology can help obtain and manage that data in the field.

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

I can offer the following tools for users with low level of education, training and language fluency:

Write using simple, short sentences: Add pronunciation guidelines for more challenging words or industry-specific terminology.
Maximize the use of visuals such as infographics and relevant stock photos: A picture speaks a thousand words and with any audience, imagery helps the message stick.

adewalekazeem5050

@RCPparticipant said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.
How can you make sure that you are creating data collection tools that your users will be able to use easily?
What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?
After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.
Sample Post: One way to to create tools that are simple to use is ________________ .

One way to to create tools that are simple to use is to test the language in the tool with a non-native English speaker.

Yes you are right. Because, if the chosen language is not tested before launching the program it might disrupt the whole process.

Ojamalia

Simplicity is very important. Create tools in a manner that a 3rd party will be able to use even in your absence

Charlene_90

@kosselegue said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

One way to to create tools that are simple to use is Here are the Questions I'm dealing with
What?

Who?

how many times?

By who?

Can we do it?
This is essential to help you succeed with your tracking form

I totally agree

Charlene_90

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

One way to to create tools that are simple to use is to use simple words and to give maximum instructions so that the interpretation be the same at every levels. local language translators should also be provided depending on the context.

econnect_saurav

Use simple language, make it specific and easy to fill in

sune

One sure way of ensuring that your data tool is clear and understandable to those using it pre-testing it with a person who did not participate in designing it. Again, you need to use simple language and provide interpretation of words likely to cause confusion.

Ojamalia

Prepare tool in a manner that it will be user friendly

YusufBabatunde

Make your data collection tool organize, meaningful, simple.
Explain tricky sections, guiding participant on data sheet, communicate in language of participants

YusufBabatunde

@Ojamalia said in Module 4 Discussion: Creating Data Collection Tools:

Prepare tool in a manner that it will be user friendly

Good

BLUESKY

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

One way to to create tools that are simple to use is ________________ .

One could create tools that are simple to use by:

Eliminating/removing ambiguous words from the data collection instrument and/or instructions;
2.Using short and precise questions/questionnaires;
Using short, simple sentences;
Using graphics as and when necessary/needed;
5.Focusing on what needs to be collected (don't beat about the the bush);
6.Being sensitive to the local culture/meaning of some words;
7.Pilot testing the questionnaire/data collection method (s) to remove bugs/biases.
Using interpreters as and when needed.

gdennar

One way to create tools that are simple to use is to create tools with very easy and direct words . You can further run a test with different category of people (educated and non educated) to confirm if it is properly understood.

gdennar

One way to create tools that are simple to use is to create tools with very simple and direct words . You can further run a test with different category of people (educated and non educated) to confirm if it is properly understood.

Toni5459

Ways to create tools that are simple to use are by:

Using a simple and clear language which will be easily understood by a less educated, less trained and less language fluent user.
Using clearly described codes to condense information whenever possible and make the tool look less ambiguous in appearance.
Avoiding creating a tool which will record too many non-essential data as this will possibly result to difficulty in use.

Innocy88

By using the simple words/phrases and the language that the users will easily understand. Avoid using jargon and it is important to pretest in order to determine whether or not, the language is understood and not offensive

LilyB

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

One way to to create tools that are simple to use is ensuring the tool is simple to use by any person. The language used in the tool should also not be complex. The test results of the tool are very critical as it will inform on what to edit or modify. For instance, the language used should be simple such that different people reading the same statement will have one understanding of the statement. By this, you can be sure that the correct data will be extracted.

LilyB

@Innocy88 said in Module 4 Discussion: Creating Data Collection Tools:

By using the simple words/phrases and the language that the users will easily understand. Avoid using jargon and it is important to pretest in order to determine whether or not, the language is understood and not offensive

I concur

LilyB

@Toni5459 said in Module 4 Discussion: Creating Data Collection Tools:

Ways to create tools that are simple to use are by:

Using a simple and clear language which will be easily understood by a less educated, less trained and less language fluent user.

Using clearly described codes to condense information whenever possible and make the tool look less ambiguous in appearance.

Avoiding creating a tool which will record too many non-essential data as this will possibly result to difficulty in use.

This is very helpful @Toni5459

LilyB

@BLUESKY said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

One way to to create tools that are simple to use is ________________ .

One could create tools that are simple to use by:

Eliminating/removing ambiguous words from the data collection instrument and/or instructions;
2.Using short and precise questions/questionnaires;

Using short, simple sentences;

Using graphics as and when necessary/needed;
5.Focusing on what needs to be collected (don't beat about the the bush);
6.Being sensitive to the local culture/meaning of some words;
7.Pilot testing the questionnaire/data collection method (s) to remove bugs/biases.

Using interpreters as and when needed.

Very nice

DoclorrysinclaireSakala

As an expert of monitoring and evaluation its my duty and need to know the kind of pipo I will use to collect the data for our evaluations, I need to know also their level of education and the languages they speak in collation with the community and sending to so that they are able to communicate effectively with the participants who will be coming

akatukwasabenson

One way to create tools that are simple is by focusing on essential information needed to measure the indicators.

akatukwasabenson

@dnyakeya said in Module 4 Discussion: Creating Data Collection Tools:

By having clarity on the intended purpose and data that you wish to collect. Simplicity should be your guiding principle when designing such tools to enhance usability by the target audience. Use of legible and palatable language appropriate to the audience should also be considered.

I like the submission that simplicity should be one's guiding principle while creating the tool.

Chigozy

One way of creating data collection tools that are easy to follow is to make sure that they are in consonance with th indicators m assured and also practicable.

Chigozy

Communication at the level of the participants I believe is key

Chigozy

Essential items helps to reduce ambiguity and enhances clarity

Chigozy

Participants involvement in testing the tools is also necessary

akatukwasabenson

That's right @Chigozy

frutehenda

One of the ways that data collection tools Identifying the most common injuries

jnjstella

one way to create tools that are simple to use is by using simple and understandable words/language for the users

Drgoodman123

creating data collection tools that user will understand we have to consider for the following:
.to consider the language of the user the people that you want to fill the form
.to design simple and easy form that everybody can understand
.to use simple and common codes that can understand everyone

Ragow

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.

How can you make sure that you are creating data collection tools that your users will be able to use easily?

What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?

After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.

Sample Post: One way to to create tools that are simple to use is ________________ .

When creating data collection tools, it should be as simple as possible without loosing on intended use. Complex tools will require a lot of training to used competently and is bound for misinterpretation by users.

Since education/competence level of tool designers, data collectors and respondents will be different, it is important to have in mind all this. And a such data collectors should be given adequate training and avail in house prototyping of data collections. Also, language and culture of participants should be factored in. A times specific community have dialects that might be specific things even within a larger targeted people. A good moderator and team dynamic of data collectors should be given a consideration.

Dorcas995

In order to create a data collection tool that will be used easily by low educated people ,one should consider to use the language that is easily understood and also the type /group of people that you are targeting.The form should also be short and precise.

asimao

Data Collection is the most important step, by which we bring the feedback of project to be discussed for decision makers. Some tips can be:

No words just symbols, or images that are well known in that town
Use simple language prior a local one,
if possible fill with few Info, which can cover what we need to know
User can be a person, who lives there, who knows the habits, culture, etc
Use the Projects Members, and the users to test the form.

keme

One way to creating tools that are simple to use is to identify and understand the people who will use the tool. Understanding their level of education, language fluency (English), and how comfortable they are using the tool is a great way to eliminate misunderstanding. Interacting with them by asking questions and incorporating their answers will to the form will ensure that everyone is clear and on the same page. When creating such a tool, ensure you engage interpreters or translators to capture details of people with low education, training, and language fluency.

DhirendraNath

@apostledavid58 said in Module 4 Discussion: Creating Data Collection Tools:

words that are not complex in explaining how the tool is to be used

By doing the workshop of the all the stakeholder intially we can frame out the participant tracking form and we have not to include jargon words. Simply we have to link the daily activities with the project and take the staffs views on that. It helps us to design a proper participant tracking form

terrykigundu

One way to create a data collection tool is to answer the questions of what kind of data do we need to collect, who will provide the data, how often will the data be collected? who will be collecting the data and do we have the capability to collect the data?. To develop a good tool it is important to identify who will use the tool, the tool should only focus on important information that will help measure the indicator, should be able to record a meta data, tool should be tested, revised and users trained on how to use the tool

Asjawara

As an M&E crating data collection tools for data collection at community level either for feedback or survey; their are some few key point to remember when crating a data collection tools.

Always try to make the tools very simple and use simple languages that can be easily interprete by the Data collector or enumerator.
Do not use too many code bank, use simple and clear instructions if possible each set of questions. If you are crating a tools for two or three indicators divide the questionnaire into section (A to E for instance) clearly explain the importance and how it will be filled by the data collectors.

NJERI_KARIUKI

One way to to create tools that are simple to use is by ensuring that you avoid technical jargon when designing the tool and ensuring that it is only capturing essential information to avoid complexity. Also, it is always wise to pretest your tool with the target population or population with similar characteristics as the target population in order to ensure that your tool is okay and questions are well-understood by the respondents especially in case of interviews and surveys.

Cutie

One way to create tools that are simple to use is to use simple and explanatory language that the user can understand and also key words (the meaning of abbreviations used) should be provided at the bottom of the form when using abbreviations such MA, KM etc.

Arithi

The tools should use simple language( Plain English). It should avoid professional jargon and should not be ambiguous. The tools should be created to collect the minimum possible data ( Should not collect necessary data). Where possible clarifications for some questions should be given in parenthesis

Arithi

@LilyB said in Module 4 Discussion: Creating Data Collection Tools:

@BLUESKY said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

One way to to create tools that are simple to use is ________________ .

One could create tools that are simple to use by:

Eliminating/removing ambiguous words from the data collection instrument and/or instructions;
2.Using short and precise questions/questionnaires;

Using short, simple sentences;

Using graphics as and when necessary/needed;
5.Focusing on what needs to be collected (don't beat about the the bush);
6.Being sensitive to the local culture/meaning of some words;
7.Pilot testing the questionnaire/data collection method (s) to remove bugs/biases.

Using interpreters as and when needed.

Very nice

Sure use of graphics and being sensitive to culture is very important. Also use of acceptable language especially when collecting personal information can help

Marleek

Using a simple words and languages for both the form and instructions
Ensuring the table is well detailed and outlined
Ensuring the keys and simple and easily visible and accessible

philistine

What i could suggest to make the tool simple is to have it short and clear,have instructions on how to fill in.for each question have a translation beneath.lastly use simple symbols e,g.Y for Yes and N for No

philistine

@Asjawara said in Module 4 Discussion: Creating Data Collection Tools:

As an M&E crating data collection tools for data collection at community level either for feedback or survey; their are some few key point to remember when crating a data collection tools.

Always try to make the tools very simple and use simple languages that can be easily interprete by the Data collector or enumerator.

Do not use too many code bank, use simple and clear instructions if possible each set of questions. If you are crating a tools for two or three indicators divide the questionnaire into section (A to E for instance) clearly explain the importance and how it will be filled by the data collectors.

This is clear and to the point..I agree with you

philistine

@asimao said in Module 4 Discussion: Creating Data Collection Tools:

Data Collection is the most important step, by which we bring the feedback of project to be discussed for decision makers. Some tips can be:

No words just symbols, or images that are well known in that town

Use simple language prior a local one,

if possible fill with few Info, which can cover what we need to know

User can be a person, who lives there, who knows the habits, culture, etc

Use the Projects Members, and the users to test the form.

very brilliant points here I concur..Thank you but with symbol and pictures requires little info in writing too.

philistine

@LilyB said in Module 4 Discussion: Creating Data Collection Tools:

@Innocy88 said in Module 4 Discussion: Creating Data Collection Tools:

By using the simple words/phrases and the language that the users will easily understand. Avoid using jargon and it is important to pretest in order to determine whether or not, the language is understood and not offensive

I concur

I agree with the submission.simplicity and clarity is key

yerika_mata1

The participants list is an excellent tool, maybe I would add the survey methodology or a focal group

Skaliyetu

One way to to create tools that are simple to use is just to keep the perimeter shot and simple, I.e it should not be a long sentence, no ambiguity, and time saving.

Skaliyetu

@philistine said in Module 4 Discussion: Creating Data Collection Tools:

What i could suggest to make the tool simple is to have it short and clear,have instructions on how to fill in.for each question have a translation beneath.lastly use simple symbols e,g.Y for Yes and N for No

I totally agree with you..

BLUESKY

@charlesngandu said in Module 4 Discussion: Creating Data Collection Tools:

@Course_Operations said in Module 4 Discussion: Creating Data Collection Tools:

Respond to this prompt after completing the content in Module 4.
How can you make sure that you are creating data collection tools that your users will be able to use easily?
What tips would you offer other learners for creating tools that even users with low levels of education, training, language fluency can use?
After you have given some advice, read your peer’s comments. Which tip do you find the most useful or important? Respond to this tip.
Sample Post: One way to to create tools that are simple to use is ________________ .

The data collection tools should be simple and easy to understand with simple language.

The language must be simple and designed in a way which can be followed by anyone.

Use simple language to make everyone understand

Use the Codes = such as Marsabit: MA
@charlesngandu: Am in total agreement about language that is simple and understood by all. My problem is that in communication, you cannot be too sure what this simple language is. People tend to always misinterpret even the simplest instructions for so many different reasons (the environment, our education level etc).

damilola_adenusi

use language that can be understood easily
develop an o non ambiguous document
Conduct a training for the data collectors to make them familiar with the tools

zheenbekovb

One way to create a simple tool is to have a brainstorming with experienced or engaged staff.

Bilha-Joy

The best way to create a data collection tool that will suit everybody,is by using a simple language that everyone will understand.Also using codes that are familiar and interpretable to those who have not gone to school.

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