My Communities

For our organization, Edo State Hospitals Management Agency, Board of Directors, the Executive Secretary, the financial team and departmental managers will need to use the Organizational Budget. They will need to know each departments expenses and income generation, overhead, and projection of revenue generation. They will need to be able to determine various departmental input and how the organization is achieving its overall goals.

the PMU needs the budget to plan for the activities and recruitment need, the finance team to support and monitor the progress of the budget, and the funder they require monthly finance report about the programs they fund.

In my organization, ensuring effective communication and alignment with the organizations' set goals and objectives necessitates that key stakeholders have access to comprehensive budget information. This includes the headquaters team comprising four members, the country directors, finance team, and project managers. These members play crucial roles in overseeing and managing the organization's finances, thus require a clear understanding of various componenets such as operating expenses, overhead expenses, direct and indirect expeneses, as well as the organization's income.

In my company the CEO, program managers needs to know the budget so that they can be able to make informed decisions on the activities to be undertaken throughout the year

That's good to hear

Very touching

The CEO will need to approve the budget, so funding can be released.

A standardized system makes it easier for the organization to operate smoothly and track all its income and expenses so that all stakeholders can also access such information any time its needed. For my organization, the ED who will need the budget because she will have to be certain that we are able to complete all activities planned for the fiscal year. The department head will also require the budget to ensure depart project activities are timely implemented

Donors, Project Lead, Project administrator and Research finance department. They will need to how the various amounts of money/resources allocated for different project activities are spent and if they align with what was budgeted for. They will also be interested to know the burn rate of the project funds by checking the balances and comparing that with the project term.

Donors will want to see if the expenditures are in line with the rules and regulations
Project manager will want to track the balances and sustainability of the project
Research finance department want to see if the expenditures are in line with the rules and regulations of the university

The Fundraising Coordinator relies on the organizational budget to plan fundraising campaigns and events. They need detailed information about allocated funds for different initiatives, expense breakdowns, and historical data on past campaigns' costs and returns. This enables the Coordinator to strategically allocate resources, set fundraising targets, and evaluate the success of various fundraising efforts.

In our organization CEO and the board members have to use the organizational budget, their role is to oversee the budgeting process

In my organization the Executive Director will need the budget to review, make necessary adjustment based on his knowledge of fiscal policies and the direction he wants the company to go, then approve the budget for implementation.

For our organization The board members, COO, Finance Manager and Team Leads uses our organizational budget and will need to know how the funds are being allocated to ensure stability within the organization.

In our organization, the shareholders, the board, the CEO and the Finance Manager will need to know the annual budget. The shareholders need to know the Income & Expenditure plan for the year to approve it at the AGM. The Board will need this budget in order to monitor the work of the CEO on implementation. The CEO will need to approve departmental expenditures based on the budget, and to monitor that monthly expenditures are within the budgets and monthly incomes are leading towards the planned annual income. The Finance manager will request spending on activities that only appear in the budget

A lay leader heading up the social justice team will need to know what resources are available to them so the team can plan their activities for the year. The team may have interest in addressing a number of issues in the community and will have to prioritize and choose which to focus their time, energy and funds on depending on how much funding is available to them.

In our organization, we have 4 stake holders who will have to use this information but i will focus on the Board. The Board's contribution in budgeting is to review the proposed budgets, advise were possible, approve the budgets if they are fiscally sound and abide but the rules and regulations. They need to ensure that the budget is direction to achieve the organization mission. They also need to have all the details in relation to the incomes and expenditures of the organization.

A lay leader heading up the social justice team will need to know what resources are available to them so the team can plan their activities for the year. The team may have interest in addressing a number of issues in the community and will have to prioritize and choose which to focus their time, energy and funds on depending on how much funding is available to them.

In actuality, my organization monitors cash flow on a monthly basis, producing a cash flow report that is distributed to staff and the finance committee. (It is the treasurer and finance committee chair who do the monitoring, with assistance from the administrator.) This seems to work well for the size of our organization and the volume of our income and expenses. We have been in existence for about 75 years, and have been in our current location for about 15, and neither our income or expenses changes rapidly over time except when we've taken on an occasional capital expense (building purchase; building renovation). Also, we have enough reserves to protect us if we do have a month when outflow is greater than inflow. (I haven't been close enough to the budgeting process to know if that ever happens, but I do know that we have reserves.) So monitoring cash flow on a monthly basis is frequent enough to ensure that our finances are healthy without being too often to be useful.

Stakeholder: Program Manager - Elena (fake name, of course)

Role: Elena oversees agricultural training programs at Sustainable Harvest Foundation.

Needs from the Budget:
Elena requires budget details for resource allocation in her programs, including hiring trainers, supplies, workshops, and outreach. She must track expenditures against the budget to ensure financial alignment.

Tasks:
Elena uses the budget to plan program activities, allocate resources, and monitor expenses. She adjusts plans if needed, based on the budget's guidance, ensuring successful program implementation.

In my organization project manager needs to use organizational budget. He needs to know the source of funding and regulation of donor to spend that money. By consultation closely with financial manager, he can allocate the budget based on program activities.

The department managers, the financial team, Executive Director and Board and will need to use the organizational budget. They will need to know the operational incomes and expenses, overhead incomes and expenses and projections. Determine various departments input and outputs per unit and how the organization is doing overall.

This who who will need the Budget are:
The Chief Executive Officer
The board members
The Cheif Financial Officer
The staff members
The Accountant
They need it :

1. so as to create financial stability
2. To ensure resources availability
3. It helps prioritize projects

The primary purpose of budgeting across personal finance, business, and government is to plan, track, and manage financial resources effectively. Here's a more detailed breakdown of this purpose:

Our board of directors, MD and CFO require access to the overarching organizational budget as a government organisation. The ability to approve and justify the expenditure for the complete organisation is critical to stay within government legislation and to identify the deliverables from a departmental view of what funding has been allocated. The MD acts as a conduit between the board and the business making sure that the requested funding from department and individual projects can be supported from the organisational budget. It is his role to support the boards allocations while managing expectations of delivery against the designated funds.

Our fundraising director is one of the few stakeholders who needs to use the budget. It helps them determine the amount of funding available for holding special fundraising events and the timing.

In my company, a Regional Manager would need to utilize the organizational budget in order to determine which projects are approved, how much funding is allocated to each individual project, and to provide them with financial guidelines to operate within.

The finance officer should use an organizational budget to record the financial entries as per the defined budget line and as per the activities done.

Organizational budgets are crucial for various stakeholders within a company or organization. One person who will need to use the budget is the Chief Financial Officer (CFO). The CFO plays a pivotal role in financial management and decision-making. They need detailed information about the company's revenue streams, expenses, cash flow, and financial goals outlined in the budget. With this information, the CFO needs to be able to analyze trends, identify areas for cost optimization, allocate resources effectively, and make strategic financial decisions to ensure the organization's financial health and long-term sustainability. The budget empowers the CFO to monitor the financial performance of the organization, make adjustments as necessary, and align the company's financial strategies with its overall objectives.

In my organisation the person in charge of preparing budget is the admin and finance manager, she prepare it and send it for approval to the executive director.

All stakeholders may need the budget. They will need the figures to know how the budget behaves in relation to the different activities to be implemented. Generally speaking, the budget helps to make decisions on the organization's side, to report to donors and, if necessary, to allow other stakeholders to get an idea of the progress of implementation. activities.

The program manager is one important person that requires the budget and its key that offices he/she supports provide the manager with all the details of program activities that need to be captured in the budget to ensure the budget is sufficient enough for quality delivery of program. Past actual expenses across budget lines and inflation rates need to be reviewed to provide guidance into the new budget being developed. It is important that the PM is provided with any concerns or changes that the team that implement need to see to ensure a robust budget that captures result-driven plans is been developed

The project manager will need to use the budget to ensure all budget lines that are vital to achieving program implementation goals are captured and it is imperative to make the budget sufficient/robust enough to avoid unexpected realities which the budget is unable accommodate such as inflation, clash with other interventions which might cause program to extend the implementation period. The PM will require the budget to be detailed enough and ensure that it will serve its purpose of covering all financial areas of the program before taking it forward for review by the finance team

for our CSR projects, the Executive director or CEO and Finance team will need to use the budget.
they will need to have sufficient information on the project to ensure the financial sustainability of the organization. and the finance team should have comprehensive access to all income and expenditure information.

Sons Professional on entrepreneurship development across Papua New Guinea, the Boards to approve the annual operational budget. Providing sufficient information on the annual budget, boards with level of expertise can approve it.

The General Manager, Regional Operation Manager and the Program Manager. This is to ensure view and collective input from different level of management is confident with the organisation's budget, the expenditure and income annually.

One person in an organization who may need a budget is the department manager. They would require budget information to effectively manage their department's finances and make informed decisions. The budget would provide them with details regarding: 1. Revenue goals and targets: The manager would need to understand the projected revenue for their department. This information helps them plan and allocate resources accordingly and evaluate the performance of their team against revenue targets. 2. Expense allocation: The budget would outline the approved budget for various expense categories, such as salaries, marketing, supplies, and equipment. The manager can use this information to ensure that expenses are within allocated limits and make adjustments if necessary. 3. Cost control: The budget would provide insights into the anticipated costs of various activities and projects. This information enables the manager to implement cost-saving measures, identify potential cost overruns, and allocate resources efficiently. 4. Cashflow projections: Understanding cash inflows and outflows allows the manager to plan for any cash requirements or potential shortfalls. This information enables them to take appropriate measures, such as optimizing collections or managing payables, to maintain sufficient cashflow. 5. Performance metrics: The budget may include key performance indicators (KPIs) relevant to the department. The manager can use these metrics to monitor and assess the performance of their team, identify areas for improvement, and make data-driven decisions.

Department heads need to know about the budget and how much will be allocated to their respective units so much that they know which activities falls within budget and undertake these activities.

Stakeholders needs the budget of the organization in order to ensure that the budget is fiscally sound and meets laws and regulations.
ED/CEO needs the budget to ensure overseeing the budgeting process.
Finance Team needs the budget as they need sufficient information to ensure the financial sustainability of the organization.
Program or unit managers needs the budget for comprehensive access to income and expenditure information.

At my organization, the management outlines the priority areas to be budgeted for and the program team identifies activity costs, staff costs, administrative and support costs while working closely with the finance unit to adhere to proper financial tools and donor guidelines. The frontline implementing staff needs to know the budgeted activity costs to aid in implementation and tracking budget performance.

In my future organisation that I will get started in a Hub Manager role, the programs director will need to know the budget of the hub in order to allocate the appropriate amounts.

Our organization is divided by 2 teams. The project teams and operational teams. Project teams handle mostly project from donors, and the operational teams are developing programs using overhead. Operational teams are divided in 3 units, Advocacy, Community Engagement and Digital&Knowledge Hub.

I think the unit who mostly needed budget is Community Engagement because they are creating a lot of activities with other youth-networks, such as capacity building, collaboration and joint-events. So they will need the information about what kind of activities they will create and how much money they can use throughout the year.

Please describe one person who you know will need to use your budget? What do they need to be able to do with the budget?
I am working in a PEPFAR funded NGO therefore the funder would like to know about the budget. The funder would like to know because they want to know if we are using the budget as per the agreement, are we spending on what we said we will spend upon and will we be able to meet the goals of the program at the rate at which we are spending and in time.
We also support the Department of Health, so the Department would also like to know how much will be contributing towards their goals and for how long, based on this understanding which areas do they no longer need to budget for as my organization have already covered that

Funder, they need to know that there good plans for spending money they provide

As we are a Finance Department , we provide technical support and guidance for program staff for terms of procedure and regulation and crows check the process payment for their support documents and budget line illegibility.

The CEO and the Financs team need to use the organizational budget because the CEO needs to know the activities done at the organization and how much they would require to be done .With Finance team they need the budget because it helps them in allocating funds to different activities basing on the cash inflows and outflows.

Emily, the Operations Manager at our organization. Emily plays a crucial role in budget utilization. Here’s what she needs to know and do with the budget:

Understanding the Budget Categories:
Emily should be familiar with the different budget categories, such as personnel costs, operational expenses, capital investments, and project-specific allocations.
She needs to understand how funds are allocated across these categories to support day-to-day operations and strategic initiatives.
Monitoring Expenditures:
Emily’s responsibility includes monitoring actual expenditures against the budgeted amounts.
She needs to track spending patterns, identify any deviations, and take corrective actions if necessary.
Resource Allocation:
Based on the budget, Emily allocates resources to various departments or projects.
She ensures that each team receives the necessary funding to achieve their goals.
Decision-Making:
Emily uses the budget as a reference when making decisions.
For instance, if a department requests additional funds for a specific project, she evaluates its alignment with the budget and overall organizational priorities.
Reporting and Communication:
Emily communicates budget-related information to department heads, executives, and other stakeholders.
She prepares periodic reports, highlighting variances, trends, and financial health.
Forecasting and Planning:
Emily collaborates with other managers to forecast future resource needs.
She uses historical data and budget projections to plan for upcoming quarters or years.
In summary, Emily’s role involves interpreting, managing, and optimizing the budget to ensure efficient resource utilization and organizational success.

In the organization, different personnel need the budget, in particular the project implementation personnel, the budget serves as a road map in the execution of the project and to avoid finding themselves in situations of financial mismanagement.

In my line of Business, the Investors require a continual update on all income & expenditure. As the most important figures in the Stakeholder segment, they are the board of the venture.
Investors need to know how the money is spent. And what is the actual ROI of the allotted amounts to each program, project, or BAU. The Operational Budget is truly used as a benchmark, and somehow as the Only Source of Truth.

For my organization, it will definitely be the board, development, and program staff. Each group needs the information so that they can continue to do the work of the organization effectively and smoothly.

The Program Manager, needs to use the organizational budget to allocate resources, monitor expenses, provide financial reports, and collaborate on budget planning. This enables her/him to effectively manage the project's finances and contribute to the overall success of the organization mission.

If your organization has already created a system for organizational budgeting, you may have noticed increased efficiency in financial planning, reduced errors in budget estimates, and improved communication among team members involved in the budgeting process. The organizational budget will be used by various stakeholders, including senior management, department heads, finance teams, and program managers. They will need to know detailed information about projected revenues, expenses, funding sources, and key performance indicators related to budget targets.

Program managers ensure that the budgets which are drafted match reality. Ideally, they are responsible for drafting the budgets for their area of expertise. In general, it is a good idea to ask those who are working closely with activities to be involved with drafting budgets for those areas. Program or unit managers need to know what resources are available to them throughout the year. They also need information on previous years' actual expenses.