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Data access is an attribute of permission of interacting with data. A number of factors are considered before permission is granted or denied or to what extent of access ; role of an individual, stakeholders interest among others.
Data archival involves storage of data after use for future reference and retrieval. Archived data is part of an organization's policy as well as some donors who may require data to be archived for a longer period after the completion of a project

Data access and archival, depends on the system used. But generally there are important issues to consider. These are;
Who will access the data?
Data security
For how long data will be archived?
In access and archival ethical consideration is important.

Congratulations.

I support your points.

There are different points to consider when managing data. These are as follows:

1. Technology.
   The advantages of using technology are:
   •Data can be downloaded from nearly anywhere
   •Data can easily be accessed
   •Data can be reorganized
   •Data can be prepared for data anaysis
2. Data management choices. Include file naming rules.
3. Data organization. Hierarchical creation of folders and sub-folders
4. Data access and archiving. Include who should and shouldn't access part or all the data, how data will be searched and when data can be achived and moved to storage.

It is crucial to organize, digital filing and naming all documents. It save time to find documents. Also to consider confidentiality, who get access to information and to what extend.
It is good to follow the 5 steps to analyse the qualitative data

Data should be saved in a way that it is easy to access for further use. The data we have saved should be accessed to few people for the sake of confidentiality. In case of need, we might give access to a number of individuals to go through the data and also give them permission to edit it if needed. But keeping the management team in consideration.

The issue of access to databases for research purposes is very important for the development of a company's activities.
Storage managers regularly face the challenge of integrating and storing ever-increasing volumes of data. Since primary storage is relatively expensive and has limited capacity, most companies transfer their old data to an archive. This practice helps to free up space on primary storage to integrate new data.

The specific mechanisms that you might use to access or archive data will depend on the software or system that your team uses

Is there any simple way to limit access to a word document?

very useful topic

Data storage and management can not be overemphasized, that is one of the major aspect of M& E that should be taken very serious. This is because a single mismanagement can destroy the whole project.

it is indeed important to store data in clear manner for easy access. the letters should be well sorted

i think the best way is to store data in online. this can be stored in apps like one drive app

The key steps in data management are; data formats, naming and recording rules, data organization and archival and access (retrieval)...

In instance were there is a data breach, it adds expense and cost to the project to rectify things (that's if they can even be rectified)...

Distinctions must me made as to which data can be accessed by who for the sake of data security...

And this negatively impacts on project appraisal...

And this will in most cases disadvantage the beneficiaries...

very true

Data security actually becomes complicated if you have a physical system of keeping files...

I think most of these issues just require some time and practice...

Data naming must be consistent, logical and confidential...

Não ter um local seguro para arquivar dados confidenciais pode ter implicações éticas. Em algumas situações, se informações confidenciais forem acessadas ou compartilhadas com pessoas erradas, isso pode comprometer a segurança das pessoas ou grupos descritos nos dados.

Data Access and Archival looks at how data can be retrieved and how it can be moved in to storage. It also looks at who should access it. It is important also to look at how data is arranged for easy retrieval by those permitted to access it. Easily organized data, put in a good hierarchy, can easily be searched for and accessed, hence minimize time spend in retrieving it.
In data access and archival it is important to consider ethical issues on confidential as this can have ethical implications. if confidential information is accessed by or shared with wrong people it can compromise the safety of the individuals or groups described in the data.

Data achive is really needed management one.

Data access and Archival directly speak volume of data accessibility criteria. It is highly security oriented. If your database is discriminatory that you are sure of maintaining a high code confidentiality.

How different stakeholders have access to data depends greatly on the procedure choice of the different stakeholders, role play and the nature of data collected. If the data collected when expose to authorize and/or the public will stigmatize, incriminate, implicate the individuals producing the information, then the rate of discriminatory access becomes very high.

Data access and archival are quite imperative to the data management process

Data management choices should be well thought and implemented so that there is easy and controlled access without breaches from external parties.

Data access is important in a project. It is good to determine who needs access and what type of access is needed. Some people may need only 'view' access why others may have 'modify' access. It is also important to determine when to archive data. Most projects archive data for 3-5 years.

Questions to ask and consider for data access and archival:

• Who should be able to access data? Only project staff, project management or all staff members??
• Should there limitation of access to data for certain people?
• Should different types of people have different types of access levels?
• How will I ensure data security?
• How will data be searched/ Via the online database or through exporting from the database
• Decide at what stage data must be archived and how

If confidential information is accessed by or shared with the wrong individuals, it can compromise the safety of the individuals or groups described in the data. Access and permission must be clearly defined to all team member.

Data management is essential in a structure. in fact, not everyone has access to the data. identifiers can be assigned to each level of responsibility to access data. sensitive data must be protected. we must be able to maintain the confidentiality of data to protect certain types of beneficiaries. However, even if the data is protected, we must be able to dispose of it on time.

Hi evrybody, I'm a new comer in the group.

What if you get ruined ofbthe old archived data and then stakeholders claims for it, what can you do?

Misplace of data can lead to termination of contract of project.

It is important to have security for data as this an ethical consideration. I f data is not stored securely it might end up in the wrong hands and be used for the wrong purposes. It is important on considering who should have access to the dat, and whether certain people must be able to, access only some of the data

Very true

Who should be able to access data?When should data be achieved and stored?
This are some of the questions to be asked when in accessing and archival of data

M & E data is not only for the M & E alone but also for other members of the project/program team or relevant stakeholders. Thus, it is must be ensured that such data can be accessed by those concerned. The purpose of access to the data file could be different. For example, project/program team members may need to have access to it for the purpose of project review, learning and decisions regarding the project activities over the cause of the implemention. Also, the accessible authority to these data could vary. For example certain people from the project/program may be allowed with the authority to add new data and information but not allowed to make edits. It should be ensured that the data can not be accessed by those who are not relevant with the project as this may arise the issue of ethic in terms of data security and confidentiality.
These data should also be archived for a certain period of time according to the organizational data policy as well as donors'. All the data must be back-up to void loosing them by accident.

M & E data is not for the M & E team alone but for others such as program team and other stakeholders. Thus, these data must be ensured to be able to be accessed by the concerned people. The purpose of such access to data would be varied among them. Depending on this, the level or authority of accessibility to the data could be different. For example, project team members may need to have access to it in order to add more information and documents into the database system. They may also need to access to them for the review, learnings and decisions regarding the project activities over the course of the project implementation. The data must also be ensured that people those who are irrelevant with the concerned project/program are not able to access it since this may amount to an ethical issue - the breach of policy of data security and confidentiality. Data must also be kept for a certain period of time according to the internal policy of the organization or that of donor's policy. All data must be back-up to avoid loosing them by accident.

M & E data is not for the M & E team alone but for others such as program team and other stakeholders. Thus, these data must be ensured to be able to be accessed by the concerned people. The purpose of such access to data would be varied among them. Depending on this, the level or authority of accessibility to the data could be different. For example, project team members may need to have access to it in order to add more information and documents into the database system. They may also need to access to them for the review, learnings and decisions regarding the project activities over the course of the project implementation. The data must also be ensured that people those who are irrelevant with the concerned project/program are not able to access it since this may amount to an ethical issue - the breach of policy of data security and confidentiality. Data must also be kept for a certain period of time according to the internal policy of the organization or that of donor's policy. All data must be back-up to avoid loosing them by accident.

Data access and archival will be important and have to use proper archiving methodology. After certain period of changing Data management without having proper archiving system will lead to lost the information and will cost for time to access required information.

Data encryption on a digital database is almost always the best and most effective form of data protection as well as limiting access to who can vie, edit, move, cut or even delete files or folders.

Data accessing and archival should be done by the data producers and users.
Accessing data that have been collected and stored by project team should be accessed users, those could be policy makers, donors partners and others. Therefore, the retrieval of such data should be made easier to enable timely access because data have its important timeframe for informing decisions and next steps.
The archived data is used for historical reference purposes by the project team, and also the donor partners and other interested people such as researchers on the project.

Different people can have different access to data. This all depends on the type of information you will want to share with everyone. Ideally one central unit or person should be in charge of management of data aspect that involves deleting or editing

Data access and archival is very important because it help to identify who should be able to access the data and how will data be searched.

I believe there are different types of access to data. Every stakeholder should have different access in accordance with the needs of the data use.

Data collected must be organized and not accessed easily by anyone because some of the data might contain personal information about certain people. Thus, not having a secure location to store data that is confidential and not public can have ethical implications.

Easy data access and archival depends on how well you organize your data, files and folders.

Archiving is vitally important for information management and can give a business greater control over their information processes. As a business grows it will create more data – data that needs to be meticulously managed and monitored in order for it be utilised properly.

Data Access and Archival is the system that considers all the rules and processes needed to name and store data files. implementation of these rules will help us to save time when retrieving files for the data base.

I totally agreed with your statements. Also, how we organize the data is key to have timely and accurate data for decision making, the ultimately goal of any MEAL system.

In this topic we understood the following main area in data storing and management process:
Their are four main important data management choices exist. those are Data format, naming and recording rules, organization and data access and archival. Those are an important choices to follow you and your team to be appropriate data mangement and in your organization.

Data access and archival is important to protect documents from un authorised use

In my opinion, i think only the M&E personnel's and the CEO should have access to the Data archival, and confidentiality forms should be signed by all personnel's working with the raw data in order not to cause harm.

In my opinion, i think only the M&E personnel's and the CEO should have access to the Data archival, and confidentiality forms should be signed by all personnel's working with the raw data in order not to cause harm.

You decide the kind of access you give to certain data in databases. Set permissions.
In data storage and archival, if you have limited room in your database, you might consider moving old or out-of-date data into a long-term database. Many donors, for example, require that data be stored and available for 3-5 years following a project.

Knowing who have access to project data is a necessary practice to ensure its safety and confidentiality. Data managers and keepers should be vigilant about this.

In addition to Ethical Consideration, in some countries , they have regulations that doesn't allow to archive or backup data outside of the country of origin. In such a situation it is very difficult to consider a cloud base storage.

Archiving data reduces cost because it is typically stored on low performance, high capacity media with lower associated maintenance and operation cost. It also helps in better backing up and restore performance. It removes data from back ups, reducing size and eliminating restoration of unnecessary files. Archiving also helps in security reasons like cyber-attacks and data breaches. It can keep track information and increases protection from unauthorized third party.

Data management can be very trick if not handled correctly especially when working with paper base data.

Data is very crucial and it should be kept safe and confidential, and that retrieving should be done by by a mandated personnel

Storage of data may look simple but it is not. take in an instance that you didn't organize your data well and eventually lost a few data. the implications will be great and the consequences may be lethal to the organization. Therefore, I highly recommend a secured, safe and easy way of organizing data should be introduced

Correct file naming is key to having a good data storage practice

One of the most important steps of data management is how the data collected is stored and ways it can be retrieved when needed by relevant people

it is better to put people in different categories on a system and limit accessibility for someone , either someone van do data entry and view and other especially managers can have access to editing

yes there are allot of questions

yes there are allot of questions

Creating data access permissions is very tricky if you have limited IT skills at the same time its an essential skill to have as a Project manager.

Data should be stored and be retrieved by selected people

Data achirving in a great concern in the M&E data management strategy. As a step in the data management process, it's failure could break any other in the chain. So we need to be seriously advised when we need to proceed.

important discussion

There is a need to follow due principles and guidelines in accessing, storing and managing data.

Access and archive stored data are two critical and fondamental actions in data storing and management processus. In fact , there would bé no needs entering in such strategy if data accessibility us guaranted.

It is very vital to have a secure location to archive confidential data which can lead to an ethical problem.

For data access and archiving, is important in such a way that the data that we keep in the database must be consulted either by the M&E people, or by analysts, therefore it is data must be structured so as not to complicate access to this system. So I think that the company must manage or lock its data well so that it is not accessible to everyone. And this data must be structured, protected even with passwords or to avoid modification

Exactly, without data management protection, the business loses its privacy. Each company is obliged to properly present and manage its database. Accessing everyone's data can lead to business bankruptcy and other lawsuits

Yes, all companies or projects have an obligation to secure the database, so as not to lose archives and this must be done with enormous confidentiality.

Ensuring that no harm gets to beneficiaries by any act of data processing which has guarantee to proctect

Data management is as important as the data because any mismanagement of data can lead to serious ethical dilemma.

In the case of analog filing, are there any guides that can assist? I also think that a hard copy of the digital storage structure could help a new user of the archive to quickly track specific data. What could be the experience with this?

With current technologies, data can be archive on virtual media like cloud storage which can be accessible from anywhere. Is this type of data archiving secure?

Since there is not one way to analyze and present qualitative data, how can someone who is totally new to the system know that your analysis are correct and foe decision

Data access and archival. I think the part that stood out for me is the ethical implications. The "Do no Harm" we own our clients some level of professionalism and confidentiality. If due to our own carelessness sensitive information of our client is leaked, it can be detrimental the client and the image of the organization if the sensitive information gets to the wrong hands.

Data should be stored in a clearly labelled folder in an agreed format. The security credentials for confidential files must be continuously changed or have an automatic password generator to avoid any breach by third parties.

Since there is not one way to analyze and present qualitative data, how can someone who is totally new to the system know that your analysis are correct and foe decision

Since there is not one way to analyze and present qualitative data, how can someone who is totally new to the system know that your analysis are correct and foe decision

the allocation of data access rights must be done properly to guarantee the security and confidentiality of the data

Data has rules on how to name the files and recording in a table. If these rules are followed, it will be much easier for the organization to retrieve and use the archived data

Data access and archival is very important as it helps stop unauthorized access to the files the person is not allowed to view and gives great security to the information stored in the database system.

As an M&E team, it is required from us to make sure the kind of store we use for our data we collect from the beneficiaries to protect the confidentiality.

Setting up a data management system starts with making choices on what type of technology to be used. There are a number of technological factors one needs to consider like data format, naming and recording, organization and data access and archival. A few rules also need to be considered like how the data is consistent, does it have logic and is it confidential?

if i may add from what has already been discussed, i would say an inscription code can be added to each data that is collected for a particular purpose in a specified time. This will enhance security and confidentially and authorised for staff concern.

An data access in programming that provides an abstract interface to some type of persistence mechanism, providing some specific data operations without exposing details of the persistence layer.
Archival I an accomplishment or successful carrying out a task completely

Data storage is a key part of a very good business and organisation. It should be dome with carefulness and consistently. It tells the key things on a topic we need to know per time. The PDF, XML, PNG, HTML are few examples of how we store our documents.

It is important to note that files and documents should be stored based on date, name of content and time so as to remember whenever it has to be retrieved.

Thank you everyone.

Data access and archival is very important in ensuring the safety of the subjects as well as the security of databases. Although most organisations endeavor to ensure limited access by external people, some have failed on access internally. Access to databases should be structured in such a way that the people who need to access the access the data have the user rights to do so, and even these user rights should limit on what these people can do with thedata for example editing, viewing or deleting or all.

Data access and archival has to do with who is allowed to have a passage or path or authority or chance to use or save or access the program or information

DATA ACCESS AND ARCHIVAL , The specific mechanisms that you might use to access or archive data will depend on the software or system that your team uses . 1 Who should be able to access the data? Just the M&E team? Just the management team? All of the staff? The public?
2 Should certain people be able to access only some of the data? For example, should staff on one program be able to access data from another program?
3 Should different types of people have different types of access? For example, you might decide that certain individuals can only view data, while others have permission to edit data.
How will I ensure that only people with permission can access my data? Data security can be as low-tech as a key and a lock on a filing cabinet or as high-tech as data encryption on a digital database.
4 How will data be searched? Does my data management software have a search or query function, or do I need to export my data into another format to search it? If my data is stored in a filing cabinet, is there a list of folders that directs the user to the correct data files?
5 When should data be archived and moved into storage? If you have limited room in your database, you might consider moving old or out-of-date data into a long-term database. Many donors, for example, require that data be stored and available for 3-5 years following a project.
Finally Ethical Consideration: Not having a secure location to archive confidential data can have ethical implications. In some situations, if confidential information is accessed by or shared with the wrong individuals, it can compromise the safety of the individuals or groups described in the data.